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Council Chambers at City Hall
Tuesday, March 4, 2025
7 p.m.

William E. Dollar Municipal Building
200 N. Fifth St.
Garland, Texas

CITY OF GARLAND
REGULAR MEETING OF THE CITY COUNCIL

The Garland City Council extends to all visitors a sincere welcome. We value your interest in our community and your participation in the meetings of this governing body. Visit GarlandTX.gov/Council for a full list of meeting dates.

The Council Chambers at Garland City Hall is wheelchair accessible, and ADA parking is available on State Street as well as in the public parking garage behind City Hall. Persons who may need assistive listening devices or interpretation/translation services are asked to contact the City Secretary's Office at 972-205-2404 as soon as possible prior to the meeting so that we may do all we can to provide appropriate arrangements.

Garland City Council meetings are livestreamed and available on-demand at GarlandTX.tv. They are also broadcast on Spectrum Channel 16, Frontier Channel 44 and AT&T Uverse Channel 99. Closed captioning is available for each in English and Spanish.

NOTICE: Pursuant to Section 551.127 of the Texas Government Code, one or more members of the City Council may attend this meeting by internet/video remote means. A quorum of the City Council, as well as the presiding officer, will be physically present at the above identified location. Members of the public that desire to make a public comment must attend the meeting in person.

LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is a custom and tradition of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of each Regular Meeting. Members of the audience are invited but not required to participate. The decision to participate is strictly a matter of personal choice. It has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during this meeting.

MAYORAL PROCLAMATIONS, RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations, recognize attendees or accomplishments, and make announcements regarding City events or other matters of interest to citizens including but not limited to listed items. There will be no Council discussion or votes on these matters.

Pet of the Month
North Texas Community Cleanup Challenge Proclamation
Red Cross Month Proclamation

CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous Work Session, and approval of the consent agenda authorizes the City Manager or his designee to execute each item. The Mayor will announce the consent agenda and provide an opportunity for members of the audience, as well as Council, to request that any item be removed and considered separately.

Approve the minutes of the February 18, 2025 Regular Meeting

Approve the following bids:

Police Station Locker Room Renovations

Bid No. 0559-25

CORE Construction Services of Texas, Inc.

$658,059.00

This request is to provide construction services to remodel the existing locker rooms at Police Headquarters.

2022 Alley Improvements Group B Construction-Change Order

Bid No. 0060-24

La Banda, LLC

$68,944.95

This request is to approve Change Order No. 1 for the 2022 Alley Improvements Group B construction project.

Construction Contract for the 2023 Alley and Wastewater Improvements Project

Bid No. 0083-25

Tri-Con Services, Inc.

$2,922,706.30

This request is to award a contract for construction of the 2023 Alley and Wastewater Improvements project.

Cooper and Southern Gardens Drainage Improvements Construction Award

Bid No. 1316-24

DDM Construction Corporation

$11,800,671.00

This request is for construction of the Cooper and Southern Gardens Drainage Improvements project.

Design Contract for Emberwood Drive and Sugarberry Lane Paving, Drainage, and Utility Improvements

Bid No. 0631-25

Lockwood, Andrews & Newnam, Inc.

$336,861.00

This request is for the design of paving, drainage, and utility improvements to Emberwood Drive and Sugarberry Lane.

Fire Station 1 Construction Services

Bid No. 0196-25

Cerris Builders, Inc.

$16,967,800.00

This request is for construction services to rebuild Fire Station 1.

GP&L Wylie to Mallard Transmision Line Steel Structures

Bid No. 0497-25

KBS Electrical Distributors, Inc.

$3,800,000.00

This request is to obtain structures needed for the construction of the GP&L Wylie to Mallard transmission line as part of the approved OPGW Install-OL1-BD 138kV CIP project. An owner's contingency is included for any additional materials that may be required.

GP&L King Mountain 345kV Switch Station Terminal Engineering Services

Bid No. 0642-25

Burns & McDonnell Engineering Company, Inc.

$1,366,000.00

This request is to obtain engineering services to design the addition of a terminal at the GP&L King Mountain 345kV Switch Station. This is part of the approved GP&L King Mountain Terminal to Grandfalls CIP project.

GP&L Newman 138kV Substation Expansion Engineering Services

Bid No. 0640-25

Burns & McDonnell Engineering Company, Inc.

$2,099,000.00

This request is to obtain engineering services to support the expansion of the GP&L Newman 138kV Substation. This is part of the approved Newman Substation Expansion CIP project.

GP&L Naaman to Newman 138kV Transmission Line Rebuild Engineering Services

Bid No. 0641-25

Burns & McDonnell Engineering Company, Inc.

$1,980,500.00

This request is to obtain engineering services to design the rebuild of the GP&L Naaman to Walnut 138kV Transmission Line to become the Naaman to Newman 138kV Transmission Line. This is part of the approved GP&L Line Capacity Increase CIP project.

GP&L Apollo to Naaman 138kV Transmission Line Rebuild Engineering Services

Bid No. 0639-25

Burns & McDonnell Engineering Company, Inc.

$2,020,500.00

This request is to obtain engineering services to design the remaining portion of the rebuild of the GP&L Apollo to Naaman 138kV Transmission Line. This is part of the GP&L Apollo to Naaman 138 kV Transmission Line Rebuild CIP project.

GP&L Olinger 2 Evaporation Pond Flood Mitigation

Bid No. 0648-25

TAS Environmental

$292,500.00

This request is for emergency flood mitigation of the GP&L Olinger 2 Evaporation Pond.

Employment Contracts of City Manager, City Attorney, City Auditor, and Municipal Judges

Approve employment contracts of the City Manager, City Attorney, City Auditor, and Municipal Judges reflecting amendments to benefits and compensation for the 2025 calendar year, as previously determined by City Council.

Ordinance Adopting 2025 Capital Improvement Program Budget (CIP) Amendment No. 1

Approve an ordinance amending the 2025 Capital Improvement Program to adopt CIP Budget Amendment No. 1 for the Holford Youth & Recreation Soccer Facilities new project. Council considered the proposed project at the February 3, 2025 Work Session and the proposed CIP Budget Amendment No. 1 at the February 17, 2025 Work Session.

Agreement for Real Property Contract of Sale Between The Owl Icehouse Garland LLC and the City of Garland Regarding Property Located at 519 State Street in the Downtown Historic Sub-district.

Approve a Development Agreement and Real Property Contract of Sale between The Owl Icehouse Garland LLC and the City of Garland regarding property located at 519 State Street in the Downtown Historic Sub-district. Council was previously briefed on this item at the March 3, 2025 Work Session.

School Street Alley Petition Project

Approve by minute action a Determination of Necessity for authorizing improvements to the School Street Alley Petition project and order a Public Hearing for the Levying of Assessments for the March 18, 2025 Regular Meeting. Council considered this item at the March 3, 2025 Work Session.

Neighborhood Vitality Matching Grant Fall 2024 Applications

Approve the funding request for the Fall 2024 Neighborhood Vitality Matching Grant cycle. Council considered this item at the February 17, 2025 Work Session.

A public hearing was previously conducted for the zoning case(s) below. Council approved the zoning request(s) and instructed staff to bring forth the following ordinances:

Z 24-40 Yesenia Morales (District 8)

Approve an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving (1) a Change in Zoning from Community Retail (CR) District to Single-Family-5 (SF-5) District on a 0.197-acre tract of land located at 409 School Street; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; providing a Savings Clause and a Severability Clause; and providing an effective date.

ITEMS FOR INDIVIDUAL CONSIDERATION

Members of the audience may provide public comment in favor, in opposition or about any of the items for individual consideration. Anyone wishing to speak must fill out a speaker card (located at the entrance to the Council Chambers) and give it to the City Secretary in advance of the respective agenda item. Speakers are grouped by agenda item and will be called in the order of the agenda. All comments and testimony are to be presented from the podium. The Mayor may impose a time limit and may provide for rebuttal.

Hold public hearing(s) on:

Garland Development Code (GDC) Amendment (25-01)

Hold a public hearing to consider amendments to Attachment 1 — Land Use Matrix as it relates to the allowable districts for Laundry, Self-Service (Laundromat) use and Restaurant use. The GDC amendment request is proposing to require a Specific Use Provision (SUP) for the Laundry, Self-Service (Laundromat) use in the CR, Community Retail district and to allow the Restaurant use by right in the NS, Neighborhood Services District.

Garland Development Code (GDC) Amendment (25-02)

Hold a public hearing to consider amendments to the plat approval and relevant procedures. The GDC amendment request is proposing to allow the plat approval procedure to become administrative.

CONSIDER APPOINTMENTS TO BOARDS AND COMMISSIONS

Terms are usually staggered whereby at least half of the membership has previous experience. Members are appointed based on qualifications.

10.

Councilmember B.J. Williams

Jordan Cotton -TIF #2 South Board

CITIZEN COMMENTS

Members of the audience wishing to address issues not on the meeting agenda may have three minutes to speak. However, according to the Texas Open Meetings Act, Council is prohibited from discussing any item not on the posted agenda.

ADJOURN

All Regular Meetings of the Garland City Council are broadcast live on CGTV, Time Warner Cable Channel 16 and Frontier FIOS TV 44. Meetings are rebroadcast at 9 a.m. and 7 p.m. Wednesdays - Sundays. Live streaming and on-demand videos of the meetings are also available online at GarlandTX.tv. Copies of the meetings can be purchased through the City Secretary's Office (audio CD's are $1 each and DVD's are $3 each).

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.
The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.
A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.
Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissalof a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.
The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076,Tex. Gov't Code.
Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have to locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.
Discussions, deliberations, votes, or other final action on matters related to the City's competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation, and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov't Code]

Image of Garland%20 Mission Vision Strategic%20 Focus%20 Areas

Each year, the City Council reviews and updates its goals for the Garland community and City operations. City management uses these goals to guide operational priorities, decision-making and resource allocation.

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 1.

Meeting Date:

03/04/2025

Title:

City Council Regular Meeting Minutes- February 18, 2025

Submitted By:

Jennifer Stubbs, City Secretary

Issue/Summary

Approve the minutes of the February 18, 2025 Regular Meeting

Background

N/A

Consideration / Recommendation

Approval of the February 18, 2025 Regular Meeting Minutes.

Attachments

City Council Regular Meeting Minutes- February 18, 2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.a.

Meeting Date:

03/04/2025

Item Title:

Police Station Locker Room Renovation - Construction Services

Submitted By:

Laura Dunn, Capital Project Management Director

Bid Number:

0559-25

Purchase Justification:

This request is to provide construction services to remodel the existing locker rooms at Police Headquarters. The scope includes enlarging and modifying the locker room area to provide reasonable accommodations for individuals needing additional privacy while optimizing space.

Evaluation:

The construction services are available from CORE Construction Services of Texas, Inc. through the Equalis Cooperative Purchasing Contract R10-1166B. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

CORE Construction Services of Texas, Inc.

All

$658,059.00

TOTAL:

$658,059.00

Basis for Award:

Purchase Requisition #:

53163

Fiscal Impact

Total Project/Account:

$800,000

Expended/Encumbered to Date (Including this Item):

$714,461

Proposed Balance:

$85,539

Account #:

692-1429-1303500-9002

Fund/Dept/Project Description and Comments:

Public Safety CIP / Police Station Locker Room Renovations

Budget Type:

Fiscal Year:

Document Location:

Budget Director Approval:

Approval Date:

02/04/2025

Purchasing Director Approval:

Approval Date:

02/03/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.b.

Meeting Date:

03/04/2025

Item Title:

Change Order No. 1 for the 2022 Alley Improvements Group B

Submitted By:

Tye Tingey, Sr. Civil Engineer

Bid Number:

0060-24

Purchase Justification:

This request is to approve Change Order No. 1 in the amount of $68,944.95 for the 2022 Alley Improvements Group B construction project to fund removal and replacement of additional necessary quantities of concrete driveway and alley approaches that were not included in the original design plans.

Evaluation:

La Banda, LLC was awarded the original PO 35807 in the amount of $3,218,348 at the January 9, 2024 City Council Meeting. As competitive bids were not received for the change order, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

La Banda, LLC

All

$68,944.95

TOTAL:

$68,944.95

Basis for Award:

Change Order

Purchase Requisition #:

51618

Fiscal Impact

Total Project/Account:

$33,808,903

Expended/Encumbered to Date (Including this Item):

$10,931,151

Proposed Balance:

$22,877,752

Account #:

831-4693-7111

Fund/Dept/Project Description and Comments:

Infrastructure Repair & Replacement Fund / Street Construction

Budget Type:

Operating Budget

Fiscal Year:

2024-25

Document Location:

Page 239

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/10/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/06/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.c.

Meeting Date:

03/04/2025

Item Title:

Construction Award for the 2023 Alley and Wastewater Improvements project

Submitted By:

Tye Tingey, Sr. Civil Engineer

Bid Number:

0083-25

Purchase Justification:

This request is to award a construction contract for the 2023 Alley and Wastewater Improvements project for the construction of alley paving and wastewater improvements to 12 alley segments located in Council District 4 to include approximately 14,300 square yards of concrete paving and 1,800 LF of 8-in wastewater main.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Nine (9) bids were received and evaluated. HGR Cement was deemed non-reponsive due to submitting an incomplete bid. Garret Shields Infrastructure was deemed non-responsible due to not submitting the required references that demonstrate they have the underground utilities experience necessary to perform the work. Tri-Con Services, Inc. is a qualified bidder, quoted all items, met all requirements of the specifications, and is recommended as the Lowest Responsible Bid.

Award Recommendation:

Vendor

Item

Amount

Tri-Con Services, Inc.

All

$2,922,706.30

TOTAL:

$2,922,706.30

Basis for Award:

Lowest Responsible Bid

Purchase Requisition #:

53155

Fiscal Impact

Total Project/Account:

$34,367,029

Expended/Encumbered to Date (Including this Item):

$11,420,332

Proposed Balance:

$22,946,697

Account #:

Various

Fund/Dept/Project Description and Comments:

Infrastructure Repair & Replacement Fund / Street Construction

831-4693-7111

$2,364,579.70

Wastewater CIP / Relocation of Mains Prior to Paving Program

230-4149-32157000-9305

$558,126.60

Total

$2,922,706.30

Attachments

Bid Recap

Budget Type:

Operating Budget
CIP

Fiscal Year:

2024-25

Document Location:

Op. - Page 239 & Prop. CIP - Page 241

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/10/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/07/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.d.

Meeting Date:

03/04/2025

Item Title:

Cooper and Southern Gardens Drainage Improvements Construction Award

Submitted By:

Michael Polocek, Engineering Director

Bid Number:

1316-24

Purchase Justification:

This request is for the construction of the Cooper and Southern Gardens Drainage Improvements project. The scope of this project consists of construction of approximately 5,500 linear feet of storm culvert, 2,700 linear feet of water line, 3,800 linear feet of wastewater line, along with 13,600 square yards of street, driveway, and sidewalk pavement replacement and all incidentals.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Four (4) bids were received and evaluated. HGR Cement was deemed non-responsive due to not providing the proposal and bid schedule information as required in the bid specifications. DDM Construction Corporation is a qualified bidder, quoted all items, met all requirements of the specifications, and is recommended as the Lowest Responsible Bid.

Award Recommendation:

Vendor

Item

Amount

DDM Construction Corporation

All

$11,031,623.00

Owner's Contingency

769,048.00

TOTAL:

$11,800,671.00

Basis for Award:

Lowest Responsible Bid

Purchase Requisition #:

52715

Fiscal Impact

Total Project/Account:

$14,155,533 *

Expended/Encumbered to Date (Including this Item):

$12,353,192

Proposed Balance:

$1,802,341

Account #:

Various

Fund/Dept/Project Description and Comments:

Street/Transportation CIP / Fifth Street - Miller Road to Avenue D - Phase B - Drainage **

624-1409-1425504-9017

$8,841,138.00

Water CIP / Relocation of Mains Prior to Paving

220-4049-3019200-9214

$1,074,585.00

Wastewater CIP / Relocation of Mains Prior to Paving

230-4149-3215700-9305

$1,884,948.00

Total

$11,800,671.00

* This project will continue into 2026 and 2027, and funding is included in 2026 and 2027 for the continuation of this project, as projected in the 2025 CIP.
** The completion of this project will require an increase to the Total Project Budget of an estimated $2.6 Million. The additional funding request will be incorporated into the 2026 Proposed CIP.

Attachments

Bid Recap

Location Map

Budget Type:

CIP

Fiscal Year:

2025

Document Location:

Proposed CIP - Page 76

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/18/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/14/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.e.

Meeting Date:

03/04/2025

Item Title:

Design Contract for Emberwood Drive and Sugarberry Lane Paving, Drainage, and Utility Improvements

Submitted By:

Tye Tingey, Sr. Civil Engineer

Bid Number:

0631-25

Purchase Justification:

This request is to award a professional services contract to Lockwood, Andrews & Newnam, Inc. in the amount of $366,861 for the design of water, wastewater, and drainage improvements to Emberwood Drive and Sugarberry Lane. This project includes approximately 1,850 linear feet of 8-inch water main, 2,130 linear feet of wastewater main, and drainage improvements. This project is designated as an FY 2025 project in the Street Department's work program. The paving, drainage, and utility improvements are being designed by a vendor and will be constructed by a third-party contractor.

Evaluation:

Lockwood, Andrews & Newnam, Inc. was selected as the Most Qualified firm for this project from RFQ 0712-23. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Lockwood, Andrews & Newnam, Inc.

All

$366,861.00

TOTAL:

$366,861.00

Basis for Award:

Most Qualified

Purchase Requisition #:

53215

Fiscal Impact

Total Project/Account:

$34,011,465

Expended/Encumbered to Date (Including this Item):

$11,824,180

Proposed Balance:

$22,187,285

Account #:

Various

Fund/Dept/Project Description and Comments:

2025 CIP / Water CIP / Relocation of Mains Prior to Paving

220-4049-3019200-7101

$88,495.00

2025 CIP / Wastewater CIP / Relocation of Mains Prior to Paving

230-4149-3215700-7101

$93,185.00

2025 CIP / Drainage CIP / Drainage Improvements Prior to Street Replacement

266-1429-1475100-7101

$20,882.00

FY25 Operating Budget / Infrastructure Repair & Replacement / Street Construction

831-4693-7101

$164,299.00

Total

$366,861.00

Budget Type:

Operating Budget
CIP

Fiscal Year:

2024-25

Document Location:

Op. - Page 239 & Prop. CIP - Pages 108, 202 & 241

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/18/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/14/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.f.

Meeting Date:

03/04/2025

Item Title:

Fire Station 1 - Construction Services

Submitted By:

Laura Dunn, Capital Project Management Director

Bid Number:

0196-25

Purchase Justification:

This request is for construction services to rebuild Fire Station 1. The existing facility is located at 1019 Austin Street and built in 1967. The new fire station will be approximately 20,000 sq. ft., with 6 bays, and will be located at 427 Allen Street. This project is part of the 2019 Bond Program and approved in the 2025 CIP.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Twelve (12) bids were received and evaluated based on the published criteria. Cerris Builders, Inc. received the highest evaluated score, offering the Best Value for the City.

Award Recommendation:

Vendor

Item

Amount

Cerris Builders, Inc.

All

$16,967,800.00

TOTAL:

$16,967,800.00

Basis for Award:

Best Value

Purchase Requisition #:

53184

Fiscal Impact

Total Project/Account:

$23,492,000 *

Expended/Encumbered to Date (Including this Item):

$19,466,685

Proposed Balance:

$4,025,315

Account #:

Various

Fund/Dept/Project Description and Comments:

Public Safety CIP / Relocate Fire Station No. 1

652-1429-1210119-9002,
692-1429-1210100-9002

$16,967,800

* The Relocate Fire Station No. 1 project will continue into 2027. 2019 GO Bonds and Certificates of Obligation funding will be included in the 2026 and 2027 Capital Improvement Programs for the continuation of the project, as projected in the 2025 CIP.

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2025

Document Location:

Proposed CIP - Page 127

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/19/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/18/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.g.

Meeting Date:

03/04/2025

Item Title:

GP&L Wylie to Mallard Transmision Line Steel Structures

Submitted By:

Charles Chapman, GP&L Transmission Director

Bid Number:

0497-25

Purchase Justification:

This request is to obtain steel structures needed for the construction of the GP&L Wylie to Mallard transmission line as part of the approved OPGW Install-OL1-BD 138kV CIP project. An owner's contingency is included for any additional materials that may be required.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Four (4) bids were received and evaluated. Texas Electric Cooperatives, Inc. is considered non-responsive due to not submitting the required Steel Fabrication Questionnaire. KBS Electrical Distributors, Inc. is a qualified bidder, quoted all items, met all requirements of the specifications, and is recommended as the Lowest Responsible Bid.

Award Recommendation:

Vendor

Item

Amount

KBS Electrical Distributors, Inc.

All

$3,367,265.00

Owner's Contingency

432,735.00

TOTAL:

$3,800,000.00

Basis for Award:

Lowest Responsible Bid

Purchase Requisition #:

53041

Fiscal Impact

Total Project/Account:

$16,391,778

Expended/Encumbered to Date (Including this Item):

$ 4,358,331

Proposed Balance:

$12,033,447

Account #:

210-3599-3142201-6051

Fund/Dept/Project Description and Comments:

Electric CIP / GP&L Transmission Lines Program

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2025

Document Location:

Proposed CIP - Page 278

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/18/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/14/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.h.

Meeting Date:

03/04/2025

Item Title:

GP&L King Mountain 345kV Switch Station Terminal Engineering Services

Submitted By:

Charles Chapman, GP&L Transmission Director

Bid Number:

0642-25

Purchase Justification:

This request is to obtain engineering services to design the addition of a terminal at the GP&L King Mountain 345kV Switch Station. Services include substation civil, structural, and electrical design, construction phase support, field engineering support and environmental and permitting services. This is part of the approved GP&L King Mountain Terminal to Grandfalls CIP project.

Evaluation:

Burns & McDonnell Engineering Company, Inc. was selected as the Most Qualified firm for this project from RFQ 0832-24. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Burns & McDonnell Engineering Company, Inc.

All

$1,366,000.00

TOTAL:

$1,366,000.00

Basis for Award:

Most Qualified

Purchase Requisition #:

53194

Fiscal Impact

Total Project/Account:

$4,000,000

Expended/Encumbered to Date (Including this Item):

$1,366,000

Proposed Balance:

$2,634,000

Account #:

210-3799-3179901-7111

Fund/Dept/Project Description and Comments:

Electric CIP / GP&L Substations Upgrades Program

Budget Type:

CIP

Fiscal Year:

2025

Document Location:

Proposed CIP - Page 284

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/18/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/14/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.i.

Meeting Date:

03/04/2025

Item Title:

GP&L Newman 138kV Substation Expansion Engineering Services

Submitted By:

Charles Chapman, GP&L Transmission Director

Bid Number:

0640-25

Purchase Justification:

This request is to obtain engineering services to support the expansion of the GP&L Newman 138kV Substation. Services include substation civil, structural, electrical design, construction phase support, field engineering support and environmental fee and permitting services. This is part of the approved Newman Substation Expansion CIP project.

Evaluation:

Burns & McDonnell Engineering Company, Inc. was selected as the Most Qualified firm for this project from RFQ 0832-24. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Burns & McDonnell Engineering Company, Inc.

All

$2,099,000.00

TOTAL:

$2,099,000.00

Basis for Award:

Most Qualified

Purchase Requisition #:

53145

Fiscal Impact

Total Project/Account:

$6,100,000

Expended/Encumbered to Date (Including this Item):

$2,099,000

Proposed Balance:

$4,001,000

Account #:

210-3799-3181601-7111

Fund/Dept/Project Description and Comments:

Electric CIP / GP&L Substations Upgrades Program

Budget Type:

CIP

Fiscal Year:

2025

Document Location:

Proposed CIP - Page 284

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/18/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/14/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.j.

Meeting Date:

03/04/2025

Item Title:

GP&L Naaman to Newman 138kV Transmission Line Rebuild Engineering Services

Submitted By:

Charles Chapman, GP&L Transmission Director

Bid Number:

0641-25

Purchase Justification:

This request is to obtain engineering services to design the rebuild of the GP&L Naaman to Walnut 138kV Transmission Line to become the Naaman to Newman 138kV Transmission Line. Services include transmission and distribution line design, field engineering, survey, easement and permitting support. This is part of the approved GP&L Line Capacity Increase CIP project.

Evaluation:

Burns & McDonnell Engineering Company, Inc. was selected as the Most Qualified firm for this project from RFQ 0832-24. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Burns & McDonnell Engineering Company, Inc.

All

$1,980,500.00

TOTAL:

$1,980,500.00

Basis for Award:

Most Qualified

Purchase Requisition #:

53217

Fiscal Impact

Total Project/Account:

$10,645,000

Expended/Encumbered to Date (Including this Item):

$1,980,500

Proposed Balance:

$8,664,500

Account #:

210-3599-3136501-7111

Fund/Dept/Project Description and Comments:

Electric CIP / GP&L Transmission Lines Program

Budget Type:

CIP

Fiscal Year:

2025

Document Location:

Proposed CIP - Page 278

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/18/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/14/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.k.

Meeting Date:

03/04/2025

Item Title:

GP&L Apollo to Naaman 138kV Transmission Line Rebuild Engineering Services

Submitted By:

Charles Chapman, GP&L Transmission Director

Bid Number:

0639-25

Purchase Justification:

This request is to obtain engineering services to design the remaining portion of the rebuild of the GP&L Apollo to Naaman 138kV Transmission Line. Services include transmission and distribution line design, field engineering, survey, easement and permitting support. This is part of the GP&L Apollo to Naaman 138 kV Transmission Line Rebuild CIP project.

Evaluation:

Burns & McDonnell Engineering Company, Inc. was selected as the Most Qualified firm for this project from RFQ 0832-24. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Burns & McDonnell Engineering Company, Inc.

All

$2,020,500.00

TOTAL:

$2,020,500.00

Basis for Award:

Most Qualified

Purchase Requisition #:

53218

Fiscal Impact

Total Project/Account:

$4,496,000

Expended/Encumbered to Date (Including this Item):

$2,020,500

Proposed Balance:

$2,475,500

Account #:

210-3599-3143901-7111

Fund/Dept/Project Description and Comments:

Electric CIP / GP&L Transmission Lines Program

Budget Type:

CIP

Fiscal Year:

2025

Document Location:

Proposed CIP - Page 278

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/18/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/14/2025

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.l.

Meeting Date:

03/04/2025

Item Title:

GP&L Olinger 2 Evaporation Pond Flood Mitigation

Submitted By:

David Bernard, GP&L Production Services Director

Bid Number:

0648-25

Purchase Justification:

This request is for the emergency flood mitigation of the GP&L Olinger 2 Evaporation Pond. Heavy rains caused the pond to overflow and discharge. Tanker trucks were brought to the site to haul the stormwater away and mitigate further discharge.

Evaluation:

TAS Environmental provided the pond water transportation and disposal services as an Emergency purchase. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

TAS Environmental

All

$292,500.00

TOTAL:

$292,500.00

Basis for Award:

Emergency

Purchase Requisition #:

53280

Fiscal Impact

Total Project/Account:

$3,899,674

Expended/Encumbered to Date (Including this Item):

$3,455,387

Proposed Balance:

$444,287

Account #:

211-3432-7111

Fund/Dept/Project Description and Comments:

FY 2024-25 Operating Budget / Electric Utility Fund / GP&L Olinger Operations

Budget Type:

Operating Budget

Fiscal Year:

2024-25

Document Location:

Page 251

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/19/2025

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/18/2025

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 3.

Meeting Date:

03/04/2025

Title:

Consider and Approve Employment Agreements of City Council Appointees

Submitted By:

Brian England, City Attorney

Strategic Focus Area:

Sound Governance and Finances

Issue/Summary

The City Council is requested to approve employment contracts of City Council appointees.

Background

The City Council conducted employment reviews of council appointees in Executive Session of the February 13, 2025, Work Session and approved compensation and benefits adjustments for appointees.

Consideration / Recommendation

Approve the substance and form of appointee's contracts as presented to Council.

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 4.

Meeting Date:

03/04/2025

Title:

Ordinance Adopting 2025 Capital Improvement Program Budget (CIP) Amendment No. 1

Submitted By:

Allyson Bell Steadman, Budget Director

Strategic Focus Area:

Sound Governance and Finances

Issue/Summary

Amend the 2025 Capital Improvement Program (CIP) to include a new proposed project in 2025, Holford Youth & Recreation Soccer Facilities, including the appropriation of $5.0 Million in 2025 and the issuance of $5.0 Million of Certificates of Obligation in 2025.

Staff briefed the City Council on the new proposed project on February 3, 2025, and on the proposed CIP Budget Amendment No. 1 on February 17, 2025.

Background

On Monday, February 3, 2025, during the work session, staff presented the opportunity to develop a Proposed Professional and Youth Soccer Complex with Mixed-Use Development at the Holford Road and President George Bush Turnpike interchange. Staff proposed funding a component of the overall public/private mixed-use development project through the City's Annual CIP and using the Debt Service Tax Rate. The proposed Holford Youth & Recreation Soccer Facilities project is anticipated to include the design and construction of six practice and youth recreational soccer fields, landscaping, trail development, and parking for the recreational facility. The total project cost is anticipated to be $25.0 Million, with an expected completion date of Q2-2027.

The CIP Budget Amendment No. 1 proposes to increase the Park CIP 2025 Appropriation by $5,000,000 for the Holford Youth & Recreation Soccer Facilities new project, as presented to City Council on Monday, February 17, 2025. Approval of this new project in 2025 will result in the need to issue $5,000,000 of Certificates of Obligation in 2025.

Consideration / Recommendation

Ordinance amending the 2025 CIP for CIP Budget Amendment No. 1 to appropriate $5,000,000 to the Holford Youth & Recreation Soccer Facilities project under the Park CIP Appropriation to be expended in 2025, resulting in an increase to the upcoming issuance of 2025 Certificates of Obligation (CO) by $5,000,000 in Spring of 2025 for a total planned 2025 CO issuance of $76,422,000.

Attachments

Staff Report - 2025 CIP Budget Amendment No. 1

Ordinance Amending the 2025 CIP

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 5.

Meeting Date:

03/04/2025

Title:

Agreement for Real Property Contract of Sale Between The Owl Icehouse Garland LLC and the City of Garland Regarding Property Located at 519 State Street in the Downtown Historic Sub-district.

Strategic Focus Area:

Growing Economic Base
Commercially Thriving Downtown
Arts, and Events
Vibrant Neighborhoods and Commercial Centers

Issue/Summary

The City Council is asked to consider a Development Agreement for 519 State Street, which proposes the redevelopment of the historic property into The Owl Icehouse. The project aims to revitalize a long-standing, vacant site in Downtown Garland while maintaining its historical character. The proposed development includes significant private investment, is expected to create new jobs, and generate additional sales revenue, contributing to Garland's economic growth.

Background

519 State Street has been vacant for several decades and presents an opportunity for redevelopment.
The Owl Icehouse is envisioned as a modern gathering space, honoring historical character while introducing new dining and entertainment options.
The project is led by The Owl Icehouse Garland LLC, with Don Day as the Managing Partner. This team has exemplary experience in historic preservation and community-oriented development, including successful projects in Downtown McKinney.

Consideration / Recommendation

Authorize the terms of the Development Agreement and Real Contract of Sale as presented, which were previously provided to Council as a written briefing at the March 3, 2025, Work Session.

Attachments

519 State St. Development Agreement

519 State St. Contract of Sale

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 6.

Meeting Date:

03/04/2025

Title:

School Street Alley Petition Project

Submitted By:

Michael Polocek, Engineering Director

Strategic Focus Area:

Well-Maintained City Infrastructure
Vibrant Neighborhoods and Commercial Centers
Customer-Focused City Services

Issue/Summary

Council is requested to consider by Minute Action, a Determination of Necessity for authorizing the improvements to the School Street Alley Petition project and order a Public Hearing for the Levying of Assessments for the School Street Alley Petition project.

Background

Three residential property owners along School Street applied and initiated the School Street Alley Improvement Project, through the circulation of a petition. Pursuant to the Code of Ordinances Section 31.75, fifty-one (51%) percent of the property owners or owners of at least fifty-one (51%) percent of the abutting frontage must sign the petition in order for staff to present the project to Council for consideration. All three (3) owners (100%) signed the petition. See Attachment "B".

A Determination of Necessity is required, whereby Council declares the necessity and authorizes the improvement, initiating the project and leading to levying of paving assessments. The determination does not obligate the City to any further action. Final action and assessments will be determined at the close of the public hearing on March 18, 2025. Notices have been published and mailed pursuant to the Texas Transportation Code for the public hearing to be held March 18, 2025.

A CIP Budget Amendment will be brought forward to City Council for consideration at a later date to formally appropriate $200,000 for the Petition Alley Program anticipated to be expended in 2025. Interest Earnings will be used to fund the project in 2025 if approved.

Consideration / Recommendation

By Minute Action, City Council hereby issues a Determination of Necessity for authorizing the improvements to the School Street Alley Petition project behind the addresses located at 401, 405 & 409 School Street and order a Public Hearing, including a Resolution for the Levying of Assessments, for the March 18, 2025 Regular Session. This item was considered by Council at the March 3, 2025 Work Session.

Attachments

School Street Location Map

Alley Petition

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 7.

Meeting Date:

03/04/2025

Title:

Neighborhood Vitality Matching Grant Fall 2024 Applications

Submitted By:

Laura De La Vega, Sr. Planner

Strategic Focus Area:

Vibrant Neighborhoods and Commercial Centers

Issue/Summary

Authorize the City Manager or his designee to execute a Neighborhood Vitality Participation Agreement with the Fall 2024 Neighborhood Vitality Matching Grant applicant, Oakridge Neighborhood Association.

Background

City Council allocated Neighborhood Vitality Matching Grant funds for Garland neighborhood groups to improve the physical features of their neighborhoods. Projects must provide a public benefit which promotes stronger, safer, and healthier communities. Neighborhood Vitality staff presented the Fall 2024 Matching Grant funding request to the Community Services Committee on January 23, 2025. The committee recommended the funding request be considered by City Council.

City Council considered the funding request at the February 17, 2025, City Council Worksession.

Consideration / Recommendation

Authorize the City Manager or his designee to execute a Neighborhood Vitality Participation Agreement with the Fall 2024 Neighborhood Vitality Matching Grant funding request, as directed by City Council at the February 17, 2025, Work Session.

Attachments

Fall 2024 Matching Grant Funding Request Packet

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 8.a.

Meeting Date:

03/04/2025

Title:

Z 24-40 Yesenia Morales (District 8)

Submitted By:

Nabila Nur, Planning and Development Director

Issue/Summary

Zoning Ordinance Z 24-40 Yesenia Morales

Background

Zoning Case Z 24-40 was approved via public hearing during the February 18, 2025 Regular City Council meeting.

Consideration / Recommendation

Consider adoption of the attached ordinance.

Attachments

Z 24-40 Ordinance

Z 24-40 Exhibit A

GARLAND
PLANNING REPORT

City Council Regular Session

Agenda Item 9.a.

Meeting Date:

03/04/2025

Item Title:

GDC Amendment ORD 25-01

Submitted By:

Nabila Nur, Planning and Development Director

REQUEST

A public hearing to consider amendments to Attachment 1 – Land Use Matrix as it relates to Laundry, Self-Service (Laundromat) use and Restaurant use.

PLAN COMMISSION RECOMMENDATION

On January 13, 2025, the Plan Commission recommended approval of the proposed amendment to the Restaurant use but postponed the amendment to the Laundry, Self-Service (Laundromat) use to February 10. On February 10, 2025, the Plan Commission recommended denial of the proposed amendment to the Laundry, Self-Service (Laundromat) use.

STAFF RECOMMENDATION

Approval of amendments to Attachment 1 – Land Use Matrix as it relates to Laundry, Self-Service (Laundromat) use and Restaurant use

BACKGROUND

The Development Services Committee has recently evaluated the "Laundry, Self-Service (Laundromat)" use and its applicability in the Community Retail (CR) zoning district.

Per the GDC, a Laundromat is defined as "A retail establishment offering machines for customers to use in laundering garments in a self-service basis".

The committee reported out to Council that majority of them considered a Laundromat use to be too intense to be permitted by right in a CR district. They conveyed that they would like to see it to be permitted in the CR district with an Specific Use Provision (SUP), which would allow Council and Plan Commission to review them on a case-by-case basis. Since majority of Council agreed to this approach, staff has now brought forward this ordinance amendment.

This item was first heard by Plan Commission on January 13, 2025, and Commission directed staff to bring this item back with some additional clarification. Staff has put together a map showing the general locations of laundromats in Garland. In staff's opinion, the laundromats are distributed throughout the city, in close proximity to established residential areas. Most of these laundromats are located within shopping center setting as well. Requiring an SUP in CR district would provide Plan Commission and City Council further ability to make sure any future laundromats are located where they are needed.

There were some concerns from Plan Commission members about making the existing laundromats located in CR district nonconforming with the proposed SUP requirement. It is possible to draft the ordinance in a way that would state that laundromats being proposed after a certain date would require an SUP, but the entitlement for the existing ones remain intact.

Staff also investigated incorporating square footage into the consideration. While there are some cities that use that, it is tied to the definition of the use, which is not the goal of this ordinance amendment driven by the Development Services Committee. However, if an SUP requirement is established, square footage for the proposed laundromats could be evaluated in formulating a recommendation.

As Garland is getting close to being built-out, it is important to evaluate new uses to ensure they not only fit the vision to create a vibrant City, but also contribute positively to its surrounding areas. Plan Commission disagreed with this proposed amendment and conveyed that this does not align with the city's goal of solidifying the tax base. Additionally, they did not find a strong basis for the proposal and recommended denial. However, they conveyed that they would like to see an effort toward incorporating the square footage in the future discussions.

Additionally, staff has recently noticed that a "Restaurant" use (not drive-through) is permitted by right in Community Office (CO) zoning district and onward for non-residential zoning districts, with the exception of Neighborhood Services (NS) district. In NS district, a restaurant use requires a Specific Use Provision (SUP). Since dine-in restaurants serve surrounding neighborhoods and are generally encouraged as a use within the City, staff is proposing to allow it by right in the NS district with this ordinance amendment. The Plan Commission agreed with staff recommendation on this.

Laundry, Self-Service (Laundromat)

Restaurant

Attachments

Existing Laundromates

Laundromat Use R&M

Restaurant Use R&M

GARLAND
PLANNING REPORT

City Council Regular Session

Agenda Item 9.b.

Meeting Date:

03/04/2025

Item Title:

GDC Amendment ORD 25-02

Submitted By:

Nabila Nur, Planning and Development Director

REQUEST

A public hearing to consider amendments to the plat approval and relevant procedures.

PLAN COMMISSION RECOMMENDATION

On February 10, 2025, the Plan Commission recommended approval of the proposed amendment.

STAFF RECOMMENDATION

Approval of amendments to the plat approval and relevant procedures.

BACKGROUND

The recent legislative update effective September 1, 2023, has enabled a City Council or City Plan Commission to delegate the ability to approve, approve with conditions, or disapprove a plat to municipal officers or employees. The platting process has always been ministerial per state law, meaning that the Plan Commission is obligated to approve a plat, if it meets all necessary regulations. The Plan Commission usually relies on staff review and comments to ensure a plat is meeting all requirements. By delegating this ability to Staff, an extra step is removed from the plat approval process that requires scheduling the item for a PC agenda and preparing reports, all to fulfill a formality of approval when it is meeting all requirements.

The administrative approval process can speed up the development process, which is the goal of this GDC amendment request. If this is approved, any variance requested would still need to go through Plan Commission, and an applicant would have the option to appeal staff's decision to Plan Commission.

Attachments

Chapter 3 Article 2 Subdivision Procedures Update

GDC 2.05 Processing of Zoning Application, Plat, Plan & Decision

GDC 5.02 Appeal Requirements Update

Plat Process Update R&M

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 10.

Meeting Date:

03/04/2025

Title:

Boards and Commissions Appointment

Submitted By:

Jennifer Stubbs, City Secretary

Issue/Summary

Councilmember B.J. Williams
Jordan Cotton -TIF 2 South Board

Background

Consideration / Recommendation

Attachments

Jordan Cotton