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CITY OF HUBER HEIGHTS
STATE OF OHIO

City Council Work Session

January 3, 2023
6:00 P.M.
City Hall - Council Chambers - 6131 Taylorsville Road - Huber Heights, Ohio

Call Meeting To Order/Roll Call

Approval Of Minutes

December 6, 2022

Work Session Topics Of Discussion

City Manager Report

2023 Abatement/Mowing Program - Award Contract

Public Works Division Facility - Design Work - Award Contract

Purchase - Street Sweeper - Public Works Division

Water Survey - Phase III - Award Contract

Staffing Levels/Table Of Organization

Salary Ranges/Wage Levels

Case RZ 22-17 - Michael Skilwies - Rezoning/Replat - 9416 Taylorsville Road

Liquor Permit #6074542 - Sands Seafood And Sports Bar - 6250-6254 Chambersburg Road

Liquor Permit #3079899 - Marathon - 7851 Old Troy Pike

Liquor Permit #4044836 - Double Deuce - 5186 Brandt Pike

Board And Commission Appointments

* Military And Veterans Commission - Appointments

* Culture And Diversity Citizen Action Commission - Appointment

* Parks And Recreation Board - Appointment

2023 Rules Of Council

2023 Vice Mayor

Adjournment

AI-8887

Topics Of Discussion B.

Council Work Session

Meeting Date:

01/03/2023

2023 Abatement/Mowing Program - Award Contract

Submitted By:

Geri Hoskins

Department:

Division:

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

2023 Abatement/Mowing Program - Award Contract

Purpose and Background

This legislation will authorize the City Manager to enter into a contract with T&W General Services, LLC for the 2023 Abatement and Mowing Program at a cost not to exceed $36,000.00. T&W General Services, LLC, has proven to be a very reliable contractor when doing work for the City of Huber Heights. The contractor responds quickly and completes all work in a timely fashion. The Private Property Nuisance Abatement Fund will be utilized for this program.

Fiscal Impact

Source of Funds:

Private Property Nuisance Abatement Fund

Cost:

$36,000

Recurring Cost? (Yes/No):

Funds Available in Current Budget? (Yes/No):

Yes

Financial Implications:

Attachments

Bid Results

Resolution

AI-8890

Topics Of Discussion C.

Council Work Session

Meeting Date:

01/03/2023

Public Works Division Facility - Design Work - Award Contract

Submitted By:

Hanane Eisentraut

Department:

Division:

Engineering

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Public Works Division Facility - Design Work - Award Contract

Purpose and Background

City Staff solicited a Request For Qualifications and Proposals from various engineering/architecture firms regarding the design of the new Public Works Facility. City Staff analyzed the submitted proposals and selected three prospective firms to interview and present their qualifications and scope for performing this task. One of the three selected firms did not respond to the City's request for an interview. Kueny Architects showed to be the most qualified firm for this project.

This legislation will authorize the City Manager to enter into a contract with Kueny Architects, a qualified architectural firm, to design this needed improvement. The Capital Improvements Fund will be utilized for this project at a cost not to exceed $650,000.

Fiscal Impact

Source of Funds:

Capital Improvements Fund

Cost:

$650,000

Recurring Cost? (Yes/No):

Funds Available in Current Budget? (Yes/No):

Yes

Financial Implications:

Attachments

Bid Results

Resolution

AI-8888

Topics Of Discussion D.

Council Work Session

Meeting Date:

01/03/2023

Purchase - Street Sweeper - Public Works Division

Submitted By:

Linda Garrett

Department:

Division:

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Purchase - Street Sweeper - Public Works Division

Purpose and Background

The Public Works Division requests authorization to purchase a new street sweeper.

Fiscal Impact

Source of Funds:

Storm Water Funds

Cost:

$345,000.00

Recurring Cost? (Yes/No):

Funds Available in Current Budget? (Yes/No):

Financial Implications:

Attachments

Resolution

AI-8889

Topics Of Discussion E.

Council Work Session

Meeting Date:

01/03/2023

Water Survey - Phase III - Award Contract

Submitted By:

Hanane Eisentraut

Department:

Division:

Engineering

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Water Survey - Phase III - Award Contract

Purpose and Background

This legislation will authorize the City Manager to enter into a contract with RA Consultants, LLC and to waive the competitive bidding requirements for the Water Survey Project - Phase III. The scope of this water asset inventory is to survey fire hydrants, main valves, service valves and pinpoint their permanent geographic locations. The Water Fund will be utilized for this project at a cost not to exceed $50,000.

Fiscal Impact

Source of Funds:

Water Fund

Cost:

$50,000

Recurring Cost? (Yes/No):

Funds Available in Current Budget? (Yes/No):

Yes

Financial Implications:

Attachments

Map

Resolution

AI-8884

Topics Of Discussion F.

Council Work Session

Meeting Date:

01/03/2023

Staffing Levels/Table Of Organization

Submitted By:

Katie Knisley

Department:

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Staffing Levels/Table Of Organization

Purpose and Background

This legislation amends and establishes the staffing levels and the table of organization for the City of Huber Heights. Discussion was held at the previous City Council Meeting to keep the position of Parks Manager within the staffing levels and the Table of Organization; therefore, amendments have been made to reflect the position of Parks Manager. All other amendments to the legislation remain as recommended.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Resolution

Table Of Organization

AI-8885

Topics Of Discussion G.

Council Work Session

Meeting Date:

01/03/2023

Salary Ranges/Wage Levels

Submitted By:

Katie Knisley

Department:

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Salary Ranges/Wage Levels

Purpose and Background

This legislation establishes the salaries and wage levels of all non-union employees of the City of Huber Heights. Discussion at the previous City Council Meeting included the position of the Parks Manager and this position has now been amended on the salary legislation. All of the other amendments remain as previously recommended.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Resolution

AI-8897

Topics Of Discussion H.

Council Work Session

Meeting Date:

01/03/2023

Case RZ 22-17 - Michael Skilwies - Rezoning/Replat - 9416 Taylorsville Road

Submitted By:

Geri Hoskins

Department:

Division:

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

07/05/2022 and 07/19/2022 and 09/06/2022 and 01/03/2023

Audio-Visual Needs:

SmartBoard

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Case RZ 22-17 - Michael Skilwies - Rezoning/Replat - 9416 Taylorsville Road

Purpose and Background

The applicant, Michael Skilwies, is requesting a replat and rezoning of 3.55 acres from Agriculture (A) to Planned Industrial (PI).

The ordinance to approve a replat and rezoning in Case RZ 22-17 had a third reading at the September 12, 2022 City Council Meeting. At the September 12, 2022 City Council Meeting, the City Council postponed action on this ordinance to a fourth reading at the January 9, 2023 City Council Meeting.

In the interim, City Staff have been working on text amendments to the Planning Commission and the City Council for consideration to address the issues in Case RZ 22-17. This agenda item is to discuss a course of action regarding Case RZ 22-17 prior to the fourth reading of the ordinance at the January 9, 2023 City Council Meeting.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Memorandum - Options

Ordinance

AI-8899

Topics Of Discussion I.

Council Work Session

Meeting Date:

01/03/2023

Liquor Permit #6074542 - Sands Seafood And Sports Bar - 6250-6254 Chambersburg Road

Submitted By:

Anthony Rodgers

Department:

City Council

Type of
Liquor Permit:

New

Motion/Ordinance/
Resolution No.:

Agenda Item Description

Liquor Permit #6074542 - Sands Seafood And Sports Bar - 6250-6254 Chambersburg Road

Review and Comments - Police Division

The Police Division has no objections to the approval of this liquor permit.

Review and Comments - Fire Division

The Fire Division has no objections to the approval of this liquor permit.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Memorandum - Fire Division

Liquor Permit

AI-8900

Topics Of Discussion J.

Council Work Session

Meeting Date:

01/03/2023

Liquor Permit #3079899 - Marathon - 7851 Old Troy Pike

Submitted By:

Anthony Rodgers

Department:

City Council

Type of
Liquor Permit:

New

Motion/Ordinance/
Resolution No.:

Agenda Item Description

Liquor Permit #3079899 - Marathon - 7851 Old Troy Pike

Review and Comments - Police Division

The Police Division has no objections to the approval of this liquor permit.

Review and Comments - Fire Division

The Fire Division has no objections to the approval of this liquor permit.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Memorandum - Fire Division

Liquor Permit

AI-8901

Topics Of Discussion K.

Council Work Session

Meeting Date:

01/03/2023

Liquor Permit #4044836 - Double Deuce - 5186 Brandt Pike

Submitted By:

Anthony Rodgers

Department:

City Council

Type of
Liquor Permit:

Transfer

Motion/Ordinance/
Resolution No.:

Agenda Item Description

Liquor Permit #4044836 - Double Deuce - 5186 Brandt Pike

Review and Comments - Police Division

The Police Division has no objections to the transfer of this liquor permit.

Review and Comments - Fire Division

The Fire Division has no objections to the transfer of this liquor permit.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Memorandum - Fire Division

Liquor Permit

AI-8891

Topics Of Discussion L.

Council Work Session

Meeting Date:

01/03/2023

Military And Veterans Commission Appointments - C. Hancock/L. Johnson

Department:

City Council

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Board And Commission Appointments

* Military And Veterans Commission - Appointments

Purpose and Background

The City's interview panel recommends the appointment of Charles Hancock to the Military and Veterans Commission for a term ending December 31, 2023 and Larry Johnson, II to the Military and Veterans Commission for a term ending December 31, 2025. Background checks were completed on Mr. Hancock and Mr. Johnson by Human Resources.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Application - C. Hancock

Application - L. Johnson

AI-8895

Topics Of Discussion

Council Work Session

Meeting Date:

01/03/2023

Culture And Diversity Citizen Action Commission Appointment - C. Trotter

Department:

City Council

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

* Culture And Diversity Citizen Action Commission - Appointment

Purpose and Background

The City's interview panel recommends the appointment of Christy Trotter to the Culture and Diversity Citizen Action Commission for a term ending December 31, 2025. A background check was completed on Ms. Trotter by Human Resources.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Application - C. Trotter

AI-8894

Topics Of Discussion

Council Work Session

Meeting Date:

01/03/2023

Parks And Recreation Board Appointment - J. Bonnoront

Department:

City Council

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

* Parks And Recreation Board - Appointment

Purpose and Background

The City's interview panel recommends the appointment of Justus Bonnoront to the Parks and Recreation Board for a term ending March 31, 2026. A background check on Mr. Bonnorontwas completed by Human Resources.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Application - J. Bonnoront

AI-8893

Topics Of Discussion M.

Council Work Session

Meeting Date:

01/03/2023

2023 Rules Of Council

Submitted By:

Anthony Rodgers

Department:

City Council

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

2023 Rules Of Council

Purpose and Background

At least annually, City Council reviews, updates and approves the Rules of Council by a motion of the City Council at a City Council Meeting. The current 2022 Rules of Council are attached for consideration and review. This agenda item is for a discussion on the Rules of Council for 2023.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

2022 Rules Of Council

AI-8892

Topics Of Discussion N.

Council Work Session

Meeting Date:

01/03/2023

2023 Vice Mayor

Submitted By:

Anthony Rodgers

Department:

City Council

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

01/03/2023

Audio-Visual Needs:

None

Legal Review:

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

2023 Vice Mayor

Purpose and Background

The City Charter dictates that Council select a Vice Mayor each year. This agenda item is an opportunity for Councilmembers to present to Council their desire to serve as Vice Mayor or their desire for another Councilmember to seek that position.

SECTION 4.04 - MAYOR AND VICE MAYOR.

(B) Vice Mayor. Council shall, at the first regular meeting in January following its election and every year thereafter, choose, by a vote of no less than five (5) members of Council, one of its members as Vice Mayor, who shall act as Mayor during the absence or disability of the Mayor. If a vacancy in the Mayor's office occurs, the Vice Mayor shall serve as Mayor until the next regular municipal election. At such election a Mayor shall be elected to serve for the unexpired or a full term, as appropriate. At least ten (10) days prior to the date for filing for the office of Mayor at such election, the Vice Mayor who assumed the office of Mayor shall file with the Clerk of Council a written statement indicating whether such person will become a candidate for Mayor at such election or will reassume office of Councilmember, and such person shall be bound by such decision. If such decision is made in favor of reassuming the office of Councilmember, then upon the election of a Mayor and upon the assumption of the office by the person so elected, the Vice Mayor shall reassume the office previously held as councilmember for the remainder of the unexpired term to which elected. In the event of a vacancy in the office of Mayor whereby the Vice Mayor assumes the office of Mayor under this Section, the Council shall select a person to fill the vacancy in Council as provided in Section 4.07 of this Charter; however, the person so chosen to fill the vacancy in Council shall serve only until a Mayor is elected as provided herein, if the Vice Mayor elects to reassume office as a Councilmember for the remainder of the unexpired term as provided for in this Section.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

No file(s) attached.