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CITY OF HUBER HEIGHTS
STATE OF OHIO

City Council Work Session

August 4, 2025
6:00 P.M.
City Hall - Council Chambers - 6131 Taylorsville Road - Huber Heights, Ohio

Call Meeting To Order/Roll Call

Approval Of Minutes

July 22, 2025

Work Session Topics Of Discussion

City Manager Report

Citizens Water And Sewer Advisory Board Update

Leaf Collection Vacuum Truck Purchase

Supplemental Appropriations

Advances/Transfers - Finance Department

Case BDP 25-16 - Rockford Homes - Rezoning/Basic Development Plan - 4460 Fishburg Road

Electric Governmental Aggregation - Plan Of Operation And Governance

Zoning Code Update - Solicit Bids/Award Contract

Petition - Conformance Of Boundaries/Annexation Agreement - Bethel Township

Adjournment

AI-11016

Topics Of Discussion A.

Council Work Session

Meeting Date:

08/04/2025

City Manager Report

Submitted By:

Anthony Rodgers

Department:

City Council

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

08/04/2025

Audio-Visual Needs:

SmartBoard

Legal Review:

Not Needed

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

N/A

Agenda Item Description or Legislation Title

City Manager Report

Purpose and Background

A copy of the presentation given with the City Manager Report has been attached (see attached).

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

City Manager Report

AI-11023

Topics Of Discussion B.

Council Work Session

Meeting Date:

08/04/2025

Citizens Water And Sewer Advisory Board Update

Submitted By:

Anthony Rodgers

Department:

City Council

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

08/04/2025

Audio-Visual Needs:

None

Legal Review:

Not Needed

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

N/A

Agenda Item Description or Legislation Title

Citizens Water And Sewer Advisory Board Update

Purpose and Background

Representatives of the Citizens Water and Sewer Advisory Board will give an update presentation on the activities and work of the Citizens Water and Sewer Advisory Board (see attached).

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

No file(s) attached.

AI-11009

Topics Of Discussion C.

Council Work Session

Meeting Date:

08/04/2025

Leaf Collection Vacuum Truck Purchase

Submitted By:

Linda Garrett

Department:

Assistant City Manager - Public Services

Division:

Public Works

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

08/04/2025

Audio-Visual Needs:

None

Legal Review:

Not Needed

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Leaf Collection Vacuum Truck Purchase

Purpose and Background

This legislation is to authorize the purchase of a leaf collection vacuum truck for the Public Works Division.

Fiscal Impact

Source of Funds:

Public Works Division Budget

Cost:

$232,000

Recurring Cost? (Yes/No):

Funds Available in Current Budget? (Yes/No):

Yes

Financial Implications:

Attachments

Sales Proposal

Resolution

AI-11021

Topics Of Discussion D.

Council Work Session

Meeting Date:

08/04/2025

Supplemental Appropriations

Submitted By:

Jim Bell

Department:

Assistant City Manager - Finance/ED

Division:

Finance/Tax

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

08/04/2025

Audio-Visual Needs:

None

Legal Review:

Not Needed

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Supplemental Appropriations

Purpose and Background

The supplemental appropriations are for the following purposes:

- $275,000 return of advance from the ED/GE Capital Improvement Fund to the General Fund for the PVS Plastics project.
- $100,000 advance from the General Fund to the ED/GE Capital Improvement Fund for pre-funding the K.E. Rose expansion project.
- $100,000 return of the previous advance for the K.E. Rose project.
- $8,200 (portions from several funds) for the vacation payout for a former Finance Department employee.
- $13,500 additional for utilities for the Public Works Department expense accounts.
- $7,000 for County collection expenses for the Montgomery County Central TIF.
- $88,071.32 transfer from the OneOhio Opioid Settlement Fund to the Police Fund to reimburse opioid related expenses in the Police Department (matches increased proceeds received).
- $111,500 (portions in 3 different funds) additional for issuance costs of the notes issued in June.
- $135,000 for replacing pumps at 2 sanitary lift stations.

Fiscal Impact

Source of Funds:

Various Funds

Cost:

$275,200

Recurring Cost? (Yes/No):

Funds Available in Current Budget? (Yes/No):

Yes

Financial Implications:

Attachments

Ordinance

AI-11019

Topics Of Discussion E.

Council Work Session

Meeting Date:

08/04/2025

Advances/Transfers - Finance Department

Submitted By:

Jim Bell

Department:

Assistant City Manager - Finance/ED

Division:

Finance/Tax

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

08/04/2025

Audio-Visual Needs:

None

Legal Review:

Not Needed

Emergency Legislation?:

Yes

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Advances/Transfers - Finance Department

Purpose and Background

An advance was made from the General Fund to the Issue 2 Fund for initial financing for the Fishburg Road Widening Project prior to the receipt of a grant. The Issue 2 grant did not reimburse all of the costs of that completed project. The Director Of Finance recommends that the portion of the advance that was not reimbursed, be now classified as a permanent transfer. The remaining amount of $2,093.90 should now be classified as a transfer from the General Fund to the Issue 2 Fund. This legislation, if approved, will make that correction so that those monies will not be expected to be returned to the General Fund. The Director Of Finance requests that the second reading of the legislation be waived and that this legislation be adopted as emergency legislation at the August 11, 2025 City Council Meeting.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Ordinance

AI-11007

Topics Of Discussion F.

Council Work Session

Meeting Date:

08/04/2025

Case BDP 25-16 - Rockford Homes - Rezoning/Basic Development Plan - 4460 Fishburg Road

Submitted By:

Geri Hoskins

Department:

Assistant City Manager - Public Services

Division:

Planning

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

08/04/2025

Audio-Visual Needs:

SmartBoard

Legal Review:

Not Needed

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Case BDP 25-16 - Rockford Homes - Rezoning/Basic Development Plan - 4460 Fishburg Road

Purpose and Background

The applicant, Rockford Homes, is requesting approval of a Rezoning from Residence District (R1) to Planned Residential District (PR) and a Basic Development Plan for a 104-lot subdivision development on approximately 38.88 acres (Case BDP 25-16).

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Drawings

Elevations

Floor Plan Brochure

Fire Assessment

Staff Report

Decision Record

Minutes

Presentation

Ordinance

AI-11012

Topics Of Discussion G.

Council Work Session

Meeting Date:

08/04/2025

Electric Governmental Aggregation - Plan Of Operation And Governance

Submitted By:

Jeffrey Adams

Department:

City Manager

Division:

City Manager

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

08/04/2025

Audio-Visual Needs:

None

Legal Review:

Not Needed

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Electric Governmental Aggregation - Plan Of Operation And Governance

Purpose and Background

The next step in the energy aggregation process is to pass an ordinance to adopt the Plan Of Operation and Governance for the City's Electric Governmental Aggregation Program.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Ordinance

Exhibit A

AI-11017

Topics Of Discussion H.

Council Work Session

Meeting Date:

08/04/2025

Zoning Code Update - Solicit Bids/Award Contract

Submitted By:

Aaron Sorrell

Department:

Assistant City Manager - Public Services

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

08/04/2025

Audio-Visual Needs:

None

Legal Review:

Completed

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Zoning Code Update - Solicit Bids/Award Contract

Purpose and Background

In 2023, Huber Heights adopted a new City Comprehensive Plan and a key recommendation is to update and modernize the zoning ordinance. Key goals and outcomes of this zoning ordinance rewrite include:

Developing a modern zoning ordinance that is easier to navigate utilizing charts and updated graphics.
Facilitating "missing middle" housing as a by-right use in most districts.
Aligning our zoning districts to the development pattern districts outlined in the comprehensive plan.
Decreasing the reliance of PUD zoning districts to reduce development process barriers.
Ensuring the zoning ordinance complies with recent fair housing rulings and regulations.
Ensuring the zoning ordinance yields developments that enhance the quality of life of Huber Heights residents and stakeholders.

City Staff anticipate this project will cost approximately $100,000. The City was awarded a $50,000 grant from the State Of Ohio to defray a portion of the projected costs.

Fiscal Impact

Source of Funds:

General Fund/Grant

Cost:

$100,000

Recurring Cost? (Yes/No):

Funds Available in Current Budget? (Yes/No):

Yes

Financial Implications:

Funds were budgeted to update the Huber Heights Zoning Code. The City received a $50,000 grant from the State Of Ohio to help defray the cost.

Attachments

Resolution

AI-11020

Topics Of Discussion I.

Council Work Session

Meeting Date:

08/04/2025

Petition - Conformance Of Boundaries/Annexation Agreement - Bethel Township

Submitted By:

Aaron Sorrell

Department:

Assistant City Manager - Public Services

Council Committee Review?:

Council Work Session

Date(s) of Committee Review:

08/04/2025

Audio-Visual Needs:

None

Legal Review:

In Process

Emergency Legislation?:

Motion/Ordinance/
Resolution No.:

Agenda Item Description or Legislation Title

Petition - Conformance Of Boundaries/Annexation Agreement - Bethel Township

Purpose and Background

This agenda item is for discussion regarding a resolution to submit a Petition to conform boundaries and a draft Annexation Agreement with Bethel Township. Legislation approving the Annexation Agreement will be forthcoming upon the direction of Council.

Fiscal Impact

Source of Funds:

N/A

Cost:

N/A

Recurring Cost? (Yes/No):

N/A

Funds Available in Current Budget? (Yes/No):

N/A

Financial Implications:

Attachments

Draft Petition

Draft Annexation Agreement

Resolution