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AI# 12123

Regular City Council Meeting

1.4.

12/12/2023:

Information

Agenda Item

Hold an executive session in accordance with Texas Government Code Section 551.074, to discuss personnel matters, regarding the duties, responsibilities, and/or appointments to the Permit & License Appeal Board, Urban Design & Historic Preservation Commission, Urban Renewal/Neighborhood Redevelopment Commission, and the Zoning Board of Adjustment.

Item Summary

Fiscal Impact

Staff/Board Recommending

Courtney Paz, City Secretary

Attachments

No file(s) attached.

AI# 12122

Regular City Council Meeting

4.1.

12/12/2023:

Information

Agenda Item

October 17, 2023 Special City Council Meeting - Electric Utility Board
November 14, 2023 Regular City Council Meeting

Item Summary

October 17, 2023 Special City Council Meeting - Electric Utility Board
November 14, 2023 Regular City Council Meeting

Fiscal Impact

None

Staff/Board Recommending

Courtney Paz, City Secretary

Attachments

10.17.2023 S EUB

11.14.2023

AI# 12130

Regular City Council Meeting

5.1.

12/12/2023:

Information

Agenda Item

Budget Ordinance Amendment 1st Reading - Finance: Consider Budget Ordinance Amendment 4, amending the FY 2023-24 Budget for municipal purposes respecting the North Overton TIF Operating and Capital Projects Fund; providing for filing; and providing for a savings clause.

Item Summary

Amend Capital Improvement Project 92254, North Overton Public Improvement, and appropriate funding in the amount of $750,000, from $4,897,351 to $5,647,366.
Amend the transfer to Capital Improvements Project in North Overton TIF by increasing $750,000 from 1,750,000 to 2,500,000. Funding will be from North Overton TIF’s fund balance.

The additional funding is needed due to bids received for the three projects coming back higher than expected. The additional funding of $750,000 will allow the projects to move forward with repair and replacement of infrastructure that is damaged or missing.

Fiscal Impact

Included in Item Summary

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer

Attachments

Budget Amendment #4

AI# 12153

Regular City Council Meeting

5.2.

12/12/2023:

Information

Agenda Item

Budget Ordinance Amendment 1st Reading - Finance: Consider Budget Ordinance Amendment 5, amending the FY 2023-24 Budget for municipal purposes respecting the Traffic CIP Fund; providing for filing; and providing for a savings clause.

Item Summary

Establish Capital Improvement Project 8695, FM 2641 Signal, and appropriate funding of $64,550 for traffic signals. The project will be funded by the Texas Department of Transportation.
Establish Capital Improvement Project 8696, Ave. Q Signals and appropriate funding of $128,400 for traffic signals. The project will be funded by the Texas Department of Transportation.
Establish Capital Improvement Project 8697, US62 & MLK Signal, and appropriate funding of $55,950 for traffic signals. The project will be funded by the Texas Department of Transportation.
Establish Capital Improvement Project 8698, 19th/US62 – Multiple Locations, and appropriate funding of $422,350 for traffic signals. The project will be funded by the Texas Department of Transportation.
Establish Capital Improvement Project 8699, SL88 Signals, and appropriate funding of $312,750 for traffic signals. The project will be funded by the Texas Department of Transportation.

These five agreements between the City of Lubbock (City) and TxDOT (State) provide compensation to the City for personnel, equipment and materials used during installation of the traffic signal controllers, cabinets, video detection and battery backups at the following State-owned intersections:

Loop 88/FM1585 (130th Street) @ Chicago Avenue
Loop 88/FM1585 (130th Street) @ Slide Road
Loop 88/FM1585 (130th Street) @ Quaker Avenue
Loop 88/FM1585 (130th Street) @ Indiana Avenue
Loop 88/FM1585 (130th Street) @ University Avenue
US62/SH114 (19th Street) @ Crickets Avenue
US62/SH114 (19th Street) @ Buddy Holly Avenue
US62/SH114 (19th Street) @ Texas Avenue
US62/SH114 (19th Street) @ Avenue K
US62/SH114 (19th Street) @ Avenue L
US62/SH114 (19th Street) @ Avenue Q
US62/SH114 (19th Street) @ Avenue T
US62/SH114 (19th Street) @ Avenue U
US84 (Avenue Q) @ 13th Street
US84 (Avenue Q) @ 15th Street
US84 (Avenue Q) @ Broadway Street
US62 @ Martin Luther King Jr. Boulevard
IH27 @ FM2641 (Regis Street)

Fiscal Impact

Included in Item Summary

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer

Attachments

Budget Amendment #5

AI# 12110

Regular City Council Meeting

5.3.

12/12/2023:

Information

Agenda Item

Resolution - Risk Management: Consider a resolution authorizing the Mayor to execute, for and on behalf of the City of Lubbock, a Compromise Settlement Agreement and Release of All Claims, in a pre-litigation claim involving a motor vehicle accident between the City of Lubbock and Albert Rodriguez.

Item Summary

The Settlement agreement arises out of a motor vehicle accident that occurred on September 4, 2022, between a City of Lubbock Police Tahoe and a vehicle driven by Albert Rodriguez. Mr. Rodriguez sustained moderate injuries as a result of the incident.

Fiscal Impact

The settlement amount of $63,000 is budgeted in the Adopted FY 23-24 Risk Management Fund.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer

Attachments

Resolution

Agreement

AI# 12135

Regular City Council Meeting

5.4.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution approving a Downtown Grant Program (Facade) expenditure of Market Lubbock, Inc., to be provided to City Church Lubbock, Inc., located at 1313 13th Street, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

City Church Lubbock, Inc. is renovating their property at 1313 13th Street, which is located within the Downtown Tax Increment Financing District Boundary, as designated by the City of Lubbock. The scope of the facade project includes demolition, concrete work and paint.

The cost of the project is estimated to be $50,000, and the requested grant amount is $25,000. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $50,000, with $25,000 to be paid upon completion by Market Lubbock, Inc. with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock, Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12136

Regular City Council Meeting

5.5.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution approving a Downtown Grant Program (Permittable) expenditure of Market Lubbock, Inc., to be provided to City Church Lubbock, Inc., located at 1313 13th Street, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

City Church Lubbock, Inc. is renovating their property at 1313 13th Street, which is located within the Downtown Tax Increment Financing District Boundary, as designated by the City of Lubbock. The scope of the permittable project includes framing, roofing, plumbing, HVAC and electrical work.

The cost of the project is estimated to be $728,361, and the requested grant amount is $72,836. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $728,361, with $72,836 to be paid by Market Lubbock, Inc. upon completion with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock, Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12137

Regular City Council Meeting

5.6.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution approving a Downtown Grant Program (Permittable) expenditure of Market Lubbock, Inc., to be provided to Children's Advocacy Center of Lubbock, located at 720 Texas Avenue, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

Children's Advocacy Center of Lubbock is renovating their property at 720 Texas Avenue, which is located within the Downtown Tax Increment Financing District Boundary, as designated by the City of Lubbock. The scope of the permittable project includes replacement of the HVAC system.

The cost of the project is estimated to be $68,093, and the requested grant amount is $6,809. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $68,093, with $6,809 to be paid by Market Lubbock, Inc. upon completion with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12138

Regular City Council Meeting

5.7.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution approving a Downtown Grant Program (Facade) expenditure of Market Lubbock, Inc., to be provided to Tru Dean Realty, LLC, located at 611 Broadway, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

Tru Dean Realty, LLC is renovating their property at 611 Broadway, which is located within the Downtown Tax Increment Financing District Boundary, as designated by the City of Lubbock. The scope of the facade project includes exterior lighting, glass, landscaping and brickwork.

The cost of the project is estimated to be $44,700, and the requested grant amount is $22,350. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $44,700, with $22,350 to be paid by Market Lubbock, Inc. upon completion with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock, Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12139

Regular City Council Meeting

5.8.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution approving a Downtown Grant Program (Permittable) expenditure of Market Lubbock, Inc., to be provided to Tru Dean Realty, LLC, located at 611 Broadway, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

Tru Dean Realty, LLC is renovating their property at 611 Broadway, which is located within the Downtown Tax Increment Financing District Boundary, as designated by the City of Lubbock. The scope of the permittable project includes demolition, electrical and plumbing work.

The cost of the project is estimated to be $301,244, and the requested grant amount is $30,124. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $301,244, with $30,124 to be paid by Market Lubbock, Inc. upon completion with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock, Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12140

Regular City Council Meeting

5.9.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution approving a Downtown Grant Program (Facade) expenditure of Market Lubbock, Inc., to be provided to the Charles Adams Studio Project (CASP), located at 602 Avenue J, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

CASP is renovating their property at 602 Avenue J, which is located within the Downtown Tax Increment Financing District Boundary, as designated by the City of Lubbock. The scope of the facade project includes demolition, new concrete and a parking lot.

The cost of the project is estimated to be $50,000, and the requested grant amount is $25,000. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $50,000, with $25,000 to be paid by Market Lubbock, Inc. upon completion with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock, Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12143

Regular City Council Meeting

5.10.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution approving a Downtown Grant Program (Permittable) expenditure of Market Lubbock, Inc., to be provided to the Charles Adams Studio Project (CASP), located at 602 Avenue J, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

CASP is renovating their property at 602 Avenue J, which is located within the Downtown Tax Increment Financing District Boundary, as designated by the City of Lubbock. The scope of the permittable project includes earthwork and plumbing.

The cost of the project is estimated to be $224,816, and the requested grant amount is $22,482. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $224,816, with $22,482 to be paid by Market Lubbock, Inc. upon completion with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock, Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12147

Regular City Council Meeting

5.11.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution authorizing a Commercial Revitalization Grant Progam (Facade) expenditure of Market Lubbock, Inc., to be provided to Tropical Icy, located at 1701 East Broadway, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

In May 2023, the City Council authorized the continuation of the Lubbock East Neighborhood Empowerment Zone, and the establishment of the 34th Street Empowerment Zone and the North University Empowerment Zone. This action was taken to encourage redevelopment and revitalization within the City of Lubbock, through the promotion of economic development within the Zones. Through the establishment of the three Zones, Market Lubbock, Inc. has geographic boundaries within which it can implement its Commercial Revitalization Grant Program.

Tropical Icy is renovating their property at 1701 E. Broadway, located within the Lubbock East Neighborhood Empowerment Zone, as designated by the City of Lubbock. The scope of the facade project includes repairing the existing parking lot. The cost of the project is estimated to be $5,125, and the requested grant amount is $2,563. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $5,125, with $2,563 to be paid by Market Lubbock, Inc. upon completion with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock, Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12148

Regular City Council Meeting

5.12.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution authorizing a Commercial Revitalization Grant Program (Facade) expenditure of Market Lubbock, Inc., to be provided to PKJ, LLC, located at 3416 34th Street, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

In May 2023, the City Council authorized the continuation of the Lubbock East Neighborhood Empowerment Zone, and the establishment of the 34th Street Empowerment Zone and the North University Empowerment Zone. This action was taken to encourage redevelopment and revitalization within the City of Lubbock, through the promotion of economic development within the Zones. Through the establishment of the three Zones, Market Lubbock, Inc. has geographic boundaries within which it can implement its Commercial Revitalization Grant Program.

PKJ, LLC is renovating their property at 3416 34th Street, located within the 34th Street Empowerment Zone, as designated by the City of Lubbock. The scope of the facade project includes paint, awnings, siding and framing. The cost of the project is estimated to be $50,000, and the requested grant amount is $25,000. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $50,000, with $25,000 to be paid by Market Lubbock, Inc. upon completion with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock, Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12149

Regular City Council Meeting

5.13.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution authorizing a Commercial Revitalization Grant Program (Permittable) expenditure of Market Lubbock, Inc., to be provided to PKJ, LLC, located at 3416 34th Street, pursuant to Article IV, Section 5, of the Amended and Restated Bylaws of the Market Lubbock Development Corporation.

Item Summary

In May 2023, the City Council authorized the continuation of the Lubbock East Neighborhood Empowerment Zone, and the establishment of the 34th Street Empowerment Zone and the North University Empowerment Zone. This action was taken to encourage redevelopment and revitalization within the City of Lubbock, through the promotion of economic development within the Zones. Through the establishment of the three Zones, Market Lubbock, Inc. has geographic boundaries within which it can implement its Commercial Revitalization Grant Program.

PKJ, LLC is renovating their property at 3416 34th Street, located within the 34th Street Empowerment Zone, as designated by the City of Lubbock. The scope of the permittable project includes paint, awnings, signing and framing. The total cost of the project is estimated to be $33,494, and the requested grant amount is $3,349. The Market Lubbock, Inc. Board of Directors approved this amount at their November 29, 2023 Board Meeting, and recommend approval by the City Council.

Fiscal Impact

The total cost of the project is estimated to be $33,494, with $3,349 to be paid by Market Lubbock, Inc. upon completion with the requested grant.

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer
Market Lubbock, Inc. Board of Directors

Attachments

Resolution

Market Lubbock Resolution

Market Lubbock Support Documentation

AI# 12150

Regular City Council Meeting

5.14.

12/12/2023:

Information

Agenda Item

Resolution - Business Development: Consider a resolution approving the method of assessment classification for the Cypress Ranch Public Improvement District (PID), and calling for a Public Hearing on January 9, 2024.

Item Summary

Following a public hearing at the regular City Council meeting on December 5, 2023, the City Council approved the creation resolution establishing the Cypress Ranch PID. The creation resolution was recorded with the Lubbock County Clerk's Office on December 8, 2023, as required by state statute.

The next step in the PID establishment process is to consider a resolution approving the classification(s) regarding the method of assessment and to call a public hearing to consider an ordinance to levy the assessment. All properties are identified as one classification with the method of assessment being based on assessed values. A proposed list of the property owners, addresses, valuations, assessment rates, and assessments will be made available for review by the public in the City Secretary's Office after January 9, 2024.

Fiscal Impact

None

Staff/Board Recommending

D. Blu Kostelich, Chief Financial Officer

Attachments

Resolution

AI# 12104

Regular City Council Meeting

5.15.

12/12/2023:

Information

Agenda Item

Ordinance 2nd Reading - Right-of-Way: Consider Ordinance No. 2023-O0146, abandoning and closing portions of a water line and two sewer line easements located in Section 29, Block AK to the City of Lubbock, Lubbock County, Texas, located at the southwest corner of 66th Street and Iola Avenue.

Item Summary

On December 5, 2023, the City Council approved the first reading of the ordinance.

The City of Lubbock is in receipt of a request to abandon and close portions of a water line and two sewer line easements located at the southwest corner of 66th Street and Iola Avenue in the Bacon Crest Subdivision.

The total area of the easements being closed is 13,466 square feet. There is no charge to close easements. The proponent desires to close the easements due to a change in the development of this property. The easements, which are not currently in use, are no longer needed.

All City departments and franchise utility companies are in agreement with the closure.

Fiscal Impact

None

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Michael Keenum, P.E., Division Director of Engineering/City Engineer

Attachments

Sec 29, Blk AK - Ordinance

Sec 29, Blk AK - GIS Map.pdf

EXHIBIT 1

EXHIBIT 2

EXHIBIT 3

AI# 12105

Regular City Council Meeting

5.16.

12/12/2023:

Information

Agenda Item

Ordinance 2nd Reading - Right-of-Way: Consider Ordinance No. 2023-O0147, abandoning and closing portions of an access and drainage easement located in Section 22, Block E-2, Lubbock County, Texas, located south of 126th Street, east of Quaker Avenue.

Item Summary

On December 5, 2023, the City Council approved the first reading of the ordinance.

The City of Lubbock is in receipt of a request to abandon and close portions of an access and drainage easement located in Solaris Estates, Tract “D”. south of 126th Street, east of Quaker Avenue.

The total area of the easements being closed is 11,638 square feet. There is no charge to close easements. The proponent desires to close the easements due to a change in the development of this property.

Fiscal Impact

None

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Michael Keenum, P.E., Division Director of Engineering/City Engineer

Attachments

Signed Ordinance - Section 22, Block E-2

Section 22, Block E-2 GIS map

AI# 12106

Regular City Council Meeting

5.17.

12/12/2023:

Information

Agenda Item

Resolution - Right-of-Way: Consider a resolution authorizing the Mayor to execute a Street Use License Agreement, by and between the City of Lubbock and Tropicale Foods, LLC., at the intersection of Locust Avenue and East 33rd Street.

Item Summary

Tropicale Foods, LLC, is requesting a Street Use License to utilize a 240-square-foot portion of the right-of-way at the intersection of Locust Avenue and East 33rd Street, for the purpose of installing a fence gate and a private waste water force main.

The minimum license fee of $100 per year will apply to the encroachment. The term of this license will be for 5 years, and will be automatically extended for successive 5-year terms, not to exceed 20 years. The license fee for each 5-year period is $500, paid in advance, pursuant to current City policy.

Fiscal Impact

$500 to the General Fund

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Michael Keenum, P.E., Division Director of Engineering/City Engineer

Attachments

Signed Tropicale SUL Resolution

Signed Tropicale SUL

Tropicale GIS map

AI# 12132

Regular City Council Meeting

5.18.

12/12/2023:

Information

Agenda Item

Resolution - Engineering: Consider a resolution authorizing the Mayor to execute Professional Services Agreement, Contract 17752, with Parkhill, Inc., for providing Design Phase Services for the The Southeast Water Reclamation Plant - Plant 4 Primary Clarifiers Rehabilitation Project.

Item Summary

The Southeast Water Reclamation Plant (SEWRP) Plant 4 Primary Clarifier Rehabilitation project will provide for the replacement of the aging primary clarifier infrastructure, equipment, and electrical components at the SEWRP.

This contract will allow for Parkhill to perform condition assessment and preliminary design of the SEWRP 4 Primary Clarifiers.

Staff recommends execution of this professional service agreement based upon fair and reasonable fees agreed for a total not to exceed amount of $91,730, and a contract time of 180 calander days.

Fiscal Impact

Contract 17752 in the amount of $91,730, is funded in Capital Improvements Project 92837, SEWRP Plant 4 Primary Clarifiers Rehabilitation.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Micheal G. Keenum P.E., Division Director of Engineering/City Engineer

Attachments

Resolution

Professional Service Agreement

Location Exhibit

CIP Spreadsheet

Budget Detail

AI# 12133

Regular City Council Meeting

5.19.

12/12/2023:

Information

Agenda Item

Resolution - Engineering: Consider a resolution authorizing the Mayor to execute Amendment No. 1 to Professional Services Agreement, Contract 17484, for design professional services for the Canyon Lake 6 Dredging Project.

Item Summary

The City of Lubbock recently discovered, through floodway studies in the Canyon Lakes System, that its capacity has continued to diminish over the years. Overgrown vegetation and sedimentation are some of the main factors for this reduced capacity. On July 25, 2023, dredgeSMART was awarded Contract 17484 to allow for testing and preliminary design of the Canyon Lake 6 Dredging Project, which included hydrographic surveying, permit discovery, and sedimentation testing.

Amendment No. 1 to Contract 17484, will amend the scope of work to include design and permitting services for the Canyon Lake 6 Dredging Project. Construction plans will be issued for bidding upon completion of the scope of work. Staff recommends execution of Amendment No. 1 to Contract 17484, based upon fair and reasonable fees agreed on, for a total amount not to exceed $280,000, with a contract time of 120 calendar days.

Fiscal Impact

Amendment No. 1 for $280,000, is funded in Capital Improvements Project 8638, Canyon and Playa Lakes Restoration and Restudy.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Micheal G. Keenum P.E., Division Director of Engineering/City Engineer

Attachments

Resolution

Amendment 1

Original Agreement

Location Exhibit

CIP Spreadsheet

CIP Detail

AI# 12151

Regular City Council Meeting

5.20.

12/12/2023:

Information

Agenda Item

Resolution - Engineering: Consider a resolution authorizing the Mayor to execute Professional Services Contract 17762, with Hugo Reed and Associates, for design and bid phase professional services for the Southwest Lubbock Sanitary Sewer Expansion.

Item Summary

Southwest Lubbock is experiencing significant growth due to new development. The purpose of the Southwest Lubbock Sanitary Sewer Expansion Project is to serve this area with a large gravity sewer interceptor by extending the existing South Lubbock Sanitary Sewer further west. The Southwest Lubbock Sanitary Sewer Expansion Project will reduce the number of lift stations required by new development, which greatly reduces the annual operations and maintenance costs to the City.

Hugo Reed and Associates is qualified to perform this work, and is familiar with this corridor from previous projects and future development plans for the area.

Staff recommends execution of this Contract 17762, based upon fair and reasonable hourly rates agreed on, for a total amount not to exceed $235,956 with a contract time of 8 months.

Fiscal Impact

This Professional Service Agreement 17762, for $235,956, is funded in Capital Improvements Project 92801, Southwest Lubbock Sanitary Expansion.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Michael G. Keenum, P.E., Division Director of Engineering/City Engineer

Attachments

Resolution

Contract 17762

Location Exhibit

CIP Spreadsheet - 92801

92801 Budget Detail

AI# 12152

Regular City Council Meeting

5.21.

12/12/2023:

Information

Agenda Item

Resolution - Engineering: Consider a resolution authorizing the Mayor to execute Public Works Contract 17690 with Deerwood Construction, Inc., for Sewer Ahead of Paving on Kline Avenue.

Item Summary

The City issued an Invitation to Bid (ITB) for this project to provide for the construction of 1,400 linear feet of 10-inch gravity sewer line ahead of paving Kline Avenue between 100th Street and 103rd Street, to serve Lot 151 Fountain Hills Estates.

In response to ITB 24-17690-TF, the following bids were received and opened on November 16, 2023.

Contractor

Amount

Deerwood Construction, Inc., Lubbock, Texas

$210,964.63

Rink’s Lease Service, Inc., Levelland, Texas

$228,571.20

Utility Contractors of America, Inc., Lubbock, Texas

$241,837.20

Bo Simon, Inc., Canyon, Texas

$345,354.00

MH Civil Constructors, Inc., Amarillo, Texas

$591,000,00

Staff recommends award to the lowest bidder, Deerwood Construction, Inc., of Lubbock, Texas, in the amount of $210,964.63. Time for substantial completion is 90 calendar days from notice to proceed. This contract is awarded by the unit price and actual expenditures may be more or less depending on field conditions.

Fiscal Impact

Contract 17690 for $210,964.63, is funded in Capital Improvement Project 92800, Sewer Lines Ahead of Street Paving FY22.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Michael G. Keenum, P.E., Division Director of Engineering/City Engineer

Attachments

Resolution

Construction Contract

Location Exhibit

Budget Detail

CIP Detail

Project Summary Sheet

AI# 12157

Regular City Council Meeting

5.22.

12/12/2023:

Information

Agenda Item

Resolution - Public Works Solid Waste: Consider a resolution authorizing the Mayor to execute Contract 17774, with Parkhill, for final permit, design, bidding, and construction administration for the City of Lubbock Solid Waste Transfer Station.

Item Summary

The previous contract with Parkhill for the transfer station consisted of two phases.

Phase I was for consulting services associated with site selection and location, and architectural building programming.
Phase II included consulting services for the preparation of a draft permit application with the Texas Commission on Environmental Quality (TCEQ).
Both Phase I and II have been completed.

Contract 17774 is for the next four phases of the project.

Phase III will continue the permitting process with TCEQ. The draft Permit was scheduled to be submitted to Lubbock for review by December 1, 2023.
Phase IV will cover all Professional Services for platting and zoning of the site, completion of design plans and specifications, as well as bidding, and construction administration.
Phase V will include surveying and engineering services associated with the site layout.
Phase VI will cover the Material Recovery Facility (MRF) or Recycling Facility TCEQ notification process.

Fiscal Impact

Contract 17774 with Parkhill, for all new phases of the remaining scope of work for the transfer station, is $2,988,470.48, and is funded in Capital Improvement Project 92698.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
L. Wood Franklin, P.E., Division Director of Public Works
Brenda Haney, P.E., Director of Solid Waste

Attachments

Resolution

Contract - Parkhill for Transfer Station

Budget Detail

CIP Detail

AI# 12158

Regular City Council Meeting

5.23.

12/12/2023:

Information

Agenda Item

Resolution - Public Works Solid Waste: Consider a resolution authorizing the Mayor to execute Contract 17744, with Rubicon Global, LLC, for master software services to implement smart trash collection operations.

Item Summary

Contract 17744, for the Rubicon Portal and Mobile Services App, provides for the expansion of a pilot project with Rubicon Global, LLC, for full scale use of vehicle telematics, for a customer service route optimization system in all residential collection vehicles. The Rubicon system will allow the Solid Waste Department to monitor all solid waste collection routes in real time to confirm service and to re-assign areas as needed, to ensure all routes are completed on schedule. The system will also provide vehicle specific information such as speed, location, idle time, and vehicle diagnostics.

Fiscal Impact

Contract 17744 for $197,130.00 is funded in the Solid Waste Operating Budget.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
L. Wood Franklin, P.E., Division Director Public Works
Brenda Haney, P.E., Solid Waste Director

Attachments

Resolution

Contract 17744

AI# 12155

Regular City Council Meeting

5.24.

12/12/2023:

Information

Agenda Item

Resolution - Facilities Management: Consider a resolution authorizing the Mayor to execute Amendment No. 2 to Contract 15789, with Lee Lewis Construction, Inc., for services related to the construction of the Police Headquarters facility.

Item Summary

This is Amendment No. 2 to Contract 15789, for General Contractor Services for Police Headquarters located at 1205 15th Street, Lubbock, Lubbock County, Texas. The contract provides services and consultation during the construction phase of the project for the police headquarters.

In April 2021, the City released a Request for Proposal for General Contractor services, and Lee Lewis Construction was approved by the City Council for RFP 21-15789-TF. The City used the Competitive Sealed Proposal procurement method as authorized by the Texas Legislature and further defined by Texas Government Code Section 2269.

Contract 15789 in the amount of $15,800,000.00, was previously amended to increase the amount by $183,009.01 to $15,983,009.01. This amendment request will increase the amount by $217,391.36, making the revised contract amount $16,200,400.37 of the $21,595,000.00 available for this project.

A portion of this increase, $157,391.36, is for additional work requested by the City for construction costs associated with elements excluded from the original design, including but not limited to: finishes, acoustic treatments, window treatments, lighting, and security fencing. Another $60,000.00 is an allowance for additional exclusions.

Fiscal Impact

Amendment No. 2 in the amount of $217,391.36, is funded in Capital Improvement Project No. 92551, Public Safety Improvements Project.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Mark Zavicar, Director of Facilities

Attachments

Resolution 15789 Amendment 2

Contract 15789 Amendment 2

CIP Cost Detail

AI# 12144

Regular City Council Meeting

5.25.

12/12/2023:

Information

Agenda Item

Resolution - Public Transit Services: Consider a resolution authorizing the Mayor to execute Purchase Order 27123701, with Gillig, to purchase twelve, 40-foot hybrid-electric buses and three, 35-foot trolley hybrid-electric buses for Citibus.

Item Summary

Purchase Order No. 27123701 is for the purchase of twelve, 40-foot low floor hybrid-electric buses and three, 35-foot trolley low floor hybrid-electric buses, in partnership with Gillig. The new hybrid-electric buses, will reduce maintenance and parts costs associated with older vehicles that have exceeded their useful life.

The City of Lubbock/Citibus will use $12,684,672 from the Federal Transit Administration (FTA) FY 2022 Low-No Grant, to purchase the buses. This purchase is in line with the Fleet Replacement Plan that has previously been approved by the Transit Advisory Board.

The Low-No Grant will be matched with Transportation Development Credits (TDCs) provided by the Texas Department of Transportation (TxDOT).

The Federal Low-No Grant does not require that recipients go through the competitive procurement process for Low-No Grant-related bus purchases.

Fiscal Impact

Citibus will use FY 2022 FTA Low-No Grant FY funds to purchase the 15 hybrid-electric buses. TDCs from TxDOT will be used as the local match for the FY 2022 Low-No Grant funds. This purchase order will result in no additional cost to the City of Lubbock.

Staff/Board Recommending

Bill Howerton, Deputy City Manager
Chris Mandrell, General Manager of Citibus
Public Transit Advisory Board

Attachments

Resolution - Gillig Buses 12-23

PO - Gillig Buses 12-23

AI# 12145

Regular City Council Meeting

5.26.

12/12/2023:

Information

Agenda Item

Resolution - Public Transit Services: Consider a resolution authorizing the Mayor to execute Purchase Order 27123702, with Creative Bus Sales, Inc., to purchase six ARBOC Spirit of Mobility paratransit vans.

Item Summary

Purchase Order 27123702 in the amount of $1,343,904, is for the purchase of 6 ARBOC Spirit of Mobility paratransit vans from Creative Bus Sales, Inc., of Irving, Texas, per Contract SW0797C. The new paratransit vans will reduce maintenance and parts costs associated with older vehicles that have exceeded their useful life.

The vans will be purchased through the Oklahoma Office of Management & Enterprise Services Statewide Contract, through an Interlocal Agreement between the City of Lubbock and the State of Oklahoma.

Fiscal Impact

Citibus will use Federal FY 2023 and 2024 Section 5339(a) Bus and Bus Facility grant funds, and FY 2023 and 2024 Section 5310 funds, to purchase 6 ARBOC Spirit of Mobility paratransit vans. Transportation Development Credits (TDC's) provided by the Texas Department of Transportation (TxDOT) will be used as the local match for the Section 5339(a) grants. This purchase order will result in no additional cost to the City of Lubbock.

Staff/Board Recommending

Bill Howerton, Deputy City Manager
Chris Mandrell, General Manager of Citibus
Public Transit Advisory Board

Attachments

Resolution - Creative Bus Sales - ARBOCs

PO - ARBOCs - Creative Bus Sales

AI# 12127

Regular City Council Meeting

5.27.

12/12/2023:

Information

Agenda Item

Resolution - Parks and Recreation: Consider a resolution authorizing the Mayor to execute Purchase Order 10026982, Purchase Order 10026983, and Purchase Order 10027001, and related documents, with CXT Inc., to manufacture, transport, deliver, and install concrete restroom buildings at Clapp Park, Maxey Park and Rodgers Park.

Item Summary

These (3) three Purchase Orders are for the manufacture, transportation, delivery and installation of (2) two, two-stall, single-user restrooms, and (1) one, four-stall, multi-user restroom, to be placed at (3) three City parks. Staff contacted Sourcewell Contract Solutions for a contract with CXT, Inc., for concrete restrooms that would meet specifications.

The Purchase Orders for the parks are in the following amounts.

• PO 10026982 for Clapp Park in the amount of $112,243
• PO 10026983 for Maxey Park in the amount of $112,243
• PO 10027001 for Rodgers Park in the amount of $162,791

The total cost of the (3) three restrooms is $387,277 from CXT, Inc., of Dallas, Texas, through the Sourcewell Purchasing Program, Contract 097121.CKT.

All work will commence and conclude at the discretion of the Director of Parks and Recreation and/or approved agent.

Fiscal Impact

These Purchase Orders total $387,277, with $224,486 funded in Capital Improvement Project 92768, Restroom Replacement/Renovations – ARPA and $162,791 funded in Capital Improvement Project 92779, Aquatic Facilities.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager

Attachments

Resolution

Clapp Park PO

Maxey Park PO

Rodgers Park PO

Budget Detail

CIP Detail 92768

CIP Detail 92779

Quotes

AI# 12118

Regular City Council Meeting

5.28.

12/12/2023:

Information

Agenda Item

Resolution - Parks and Recreation: Consider a resolution authorizing the Mayor to execute Contract 17643, with Heart and Soul Cuisine, for weekly meal services to senior citizens at adult activity centers.

Item Summary

This contract establishes food services for the Senior Meal Program providing approximately 28,000 lunches to senior citizens of Lubbock. Meals are served five days per week at four adult activity center locations.

The program provides a minimum of 33 1/3% of the Dietary Reference Index established by the Food and Nutrition Board of the Institute of Medicine of the National Academy of Sciences, where one (1) meal per day is served to seniors ages 60 or older. Monetary donations are accepted from those individuals who utilize meal services, and the recommended voluntary donation is $3 per meal, for those citizens ages 60 or older.

The Parks and Recreation Department issued a Request for Proposal for food services for the Senior Meal Program. In response to RFP 23-17643-DH, the following contractors submitted proposals:

Contractor

Cost per Meal

Total Cost

Heart and Soul Cuisine

$9

$252,000

Cafe Venture

$12

$336,000

Evaluation criteria published in the Request For Proposal include Facilities (25 points), Adequate Staffing and Means of Transport (20 points), Roles and Responsibilities (15 points), References (10 points) and Cost (30 points). The Evaluating Committee provided the following ranking of the proposals:

Contractor

Points

Heart and Soul Cuisine

95.00

Cafe Venture

89.17

Staff recommends awarding this service contract to the highest ranked proposal, Heart and Soul Cuisine of Lubbock, Texas, for $252,000.

The contract in the amount of $252,000 annually has an initial term of three years with 2, three-year renewal options.

Fiscal Impact

The City will receive reimbursement to offset meal costs through grant funding issued through the South Plains Association of Governments Area Agency on Aging. Funds are also readily available in the Parks and Recreation Senior Donations Account 84005.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager

Attachments

Resolution - Heart and Soul Cuisine

Contract - Heart and Soul Cuisine

AI# 12124

Regular City Council Meeting

5.29.

12/12/2023:

Information

Agenda Item

Resolution - Information Technology: Consider a resolution authorizing the Mayor to execute Purchase Order 33001806, with Granicus, for the renewal of GovQA software used by the public to submit Open Records Requests to the City.

Item Summary

The purchase from Ganicus is for the GovQA renewal for the Public Records Solution software subscription for Open Records Management. The software subscription includes the Freedom of Information Act (FOIA) Module, Fortress Hosting, Invoicing Module, Payments Module, and Redaction Licenses.

The purchase is made available through the National Cooperative Purchasing Alliance, Contract # 01-115.

Fiscal Impact

The purchase amount of $54,435.94 for the GovQA renewal for 2024-25 is budgeted in the Information Technology Software as a Service Account, in the Information Technology Operating Budget.

The future year renewals are $57,157.74 for 2025-26 and $60,015.62 for 2026-27, and will be budgeted in the Information Technology Operating Budget for each year.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager
James C. Brown, Chief Information Officer

Attachments

Granicus Resolution

Granicus PO 33001806

AI# 12156

Regular City Council Meeting

5.30.

12/12/2023:

Information

Agenda Item

Resolutions - Fleet Services: Consider two resolutions authorizing the Mayor to execute Contract 17733, with Big Rakk Industries, L.L.C., and Contract 17664 with South Plains Implement, Ltd., for the maintenance and repair of the City’s farm implement and construction equipment.

Item Summary

An Invitation to Bid (ITB) was issued to request bids from vendors to provide maintenance and repair to the City’s farm implement and construction equipment.

In response to ITB 24-17664-SB, the following 2 bids were received and opened on Tuesday, November 7, 2023.

Category #1: Off Road Equipment

LINE ITEM

DESCRIPTION

Quantity

Unit of Measurement

Big Rakk Industries

South Plains Implement

1-1

Labor rate per hour (Increments of full, half, & 1/4 hours)

1

Hourly

$150.00

$152.50

1-2

% Markup above/ below parts

0

Percentage

$0.40

No Bid

1-3

Pickup & Delivery Round Trip

1

Roundtrip Charge

No Bid

$4.25

1-4

Roundtrip Tow Service Charge

1

Roundtrip Charge

No Bid

1-5

Service Call Fee

1

Service Call Fee

$93.50

$167.50

1-6

Mileage Fee

1

Charge per mile

$2.48

$2.25

Category #2: Trailers

LINE ITEM

DESCRIPTION

Quantity

Unit of Measurement

Big Rakk Industries

South Plains Implement

1-1

Labor rate per hour (Increments of full, half, & 1/4 hours)

1

Hourly

$150.00

No Bid

1-2

% Markup above/ below parts

0

Percentage

$0.40

No Bid

1-3

Pickup & Delivery Round Trip

1

Roundtrip Charge

No Bid

1-4

Roundtrip Tow Service Charge

1

Roundtrip Charge

No Bid

1-5

Service Call Fee

1

Service Call Fee

$93.50

No Bid

1-6

Mileage Fee

1

Charge per mile

$2.48

No Bid

Category #3: Forklifts

LINE ITEM

DESCRIPTION

Quantity

Unit of Measurement

Big Rakk Industries

South Plains Implement

1-1

Labor rate per hour (Increments of full, half, & 1/4 hours)

1

Hourly

$150.00

No Bid

1-2

% Markup above/ below parts

0

Percentage

$0.40

No Bid

1-3

Pickup & Delivery Round Trip

1

Roundtrip Charge

No Bid

1-4

Roundtrip Tow Service Charge

1

Roundtrip Charge

No Bid

1-5

Service Call Fee

1

Service Call Fee

$93.50

No Bid

1-6

Mileage Fee

1

Charge per Mile

$2.48

No Bid

The Fleet Operations Staff recommends awarding contracts to both the vendors, Big Rakk Industries, L.L.C., and South Plains Implement, Ltd., to ensure proper coverage for repair of the City’s farm implement and construction equipment.

The contracts will be for a term of one year with 2, one-year extensions, with the term beginning on the date of formal approval. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract.

Fiscal Impact

The Fleet Operations Staff estimates an annual expense of $250,000 for the Maintenance & Repair of the City’s Farm Implement and Construction Equipment, and this expense is funded in the Fleet Vehicle Maintenance Account of the FY 2023-24 Fleet Services Budget.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager
Dominic Esperat, Director of Fleet Operations

Attachments

Resolution Big Rakk Industries, LLC

Contract Big Rakk Industries LLC

Resolution South Plains Implement Ltd.

Contract South Plains Implement Ltd.

Bid Tabulation Sheet

Project Summary Sheet

AI# 12160

Regular City Council Meeting

5.31.

12/12/2023:

Information

Agenda Item

Resolution - Fleet Services: Consider a resolution authorizing the Mayor to execute Purchase Order 31078201, with FSX Equipment, Inc., for the purchase of a Complete Diesel Particulate Filter Cleaning System for Fleet Services.

Item Summary

Purchase Order 31078201 is for a Complete Diesel Particulate Filter (DPF) Cleaning system with a Pneumatic and Thermal High Volume Trap Blaster.

This precision DPF will allow the Fleet Department to clean and filter diesel exhaust fluid as part of the preventative maintenance for all City diesel engines. This equipment will be a valuable tool for the required maintenance on medium and heavy-duty diesel vehicles and equipment.

FSX Equipment, Inc. of Granite Falls, Washington, is the sole source provider of the Complete DPF Cleaning System with Pneumatic and Thermal High Volume Trap Blaster. The total cost for this unit and its associated equipment is $64,870.57.

Fiscal Impact

Purchase Order 31078201 for $64,870.57 is funded in the Fleet Equipment Capital Outlay-Other Equipment Account in the 2023-24 Fleet Services Budget.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager
Dominic Esperat, Director of Fleet Operations

Attachments

Resolution - PO 31078201, FSX Equipment, Inc.

PO 31078201 - FSX Equipment, Inc.

Sole Source Memo - FSX

AI# 12142

Regular City Council Meeting

5.32.

12/12/2023:

Information

Agenda Item

Resolution - Police: Consider a resolution authorizing the Chief of Police for the City of Lubbock Police Department, to execute a Memorandum of Understanding, and related documents, by and on behalf of the City of Lubbock Police Department, with the Federal Bureau of Investigation Child Exploitation Task Force (CETF),

Item Summary

The purpose of the Memorandum of Understand (MOU) is to delineate the responsibilities of the City of Lubbock Police Department Child Exploitation Task Force (CETF) participants, maximize inter-agency cooperation, and formalize relationships between the participating agencies for policy guidance, planning, training, and public and media relations.

The mission of the CETF includes the following:

• To provide a rapid, proactive and intelligence-driven investigative response to the sexual victimization of children and other crimes against children within the FBI’s jurisdiction;
• To identify and rescue child victims;
• To reduce the vulnerability of children to sexual exploitation and abuse;
• To reduce the negative impact of domestic and international parental rights disputes; and,
• To strengthen the capabilities of the FBI and federal, state, local and international law enforcement through training, intelligence-sharing, technical support and investigative assistance.

Fiscal Impact

None

Staff/Board Recommending

Gregory W. Rushin, Interim Chief of Police

Attachments

Resolution

MOU

AI# 12161

Regular City Council Meeting

5.33.

12/12/2023:

Information

Agenda Item

Resolution - Lubbock Power & Light: Consider a resolution approving an Agreement for Sale and Purchase of Utility Assets by and between Southwestern Public Service Company (SPSC) and Lubbock Power & Light (LP&L) involving the sale to and purchase by each party of certain utility system assets, including real property and easements, that the selling party no longer requires, and the purchasing party requires or will utilize, all related to the transition of LP&L from the Southwest Power Pool into ERCOT. Included in the sale by LP&L is the Doud Substation and site, a 0.383 acre tract of land at 4201Frankford Avenue, Lubbock, Texas

Item Summary

On December 4, 2023, the Electric Utility Board (EUB) of the City of Lubbock adopted a resolution approving execution of an Asset Sale and Purchase Agreement between Lubbock Power & Light (LP&L) and Southwestern Public Service Company (SPSC) by the EUB Board Chair and recommending that the City Council adopt a resolution approving the same agreement. The assets being sold by LP&L to SPSC include a small tract of land on which LP&L’s Doud substation is located. Following LP&L’s integration of its remaining customer load into Electric Reliability Council of Texas (ERCOT), from the Southwest Power Pool, LP&L will no longer utilize the Doud Substation and is selling it, along with certain other distribution and utility assets that it also cannot utilize to SPSC. In turn, SPSC is selling certain transmission and transmission-related assets to LP&L. The asset values being exchanged are comparable, resulting in a payment of approximately $12,000 to SPSC by LP&L.

Fiscal Impact

None

Staff/Board Recommending

Joel Ivy, Director of Electric Utilities
Electric Utilitiy Board

Attachments

Asset Swap with SPS - CC Resolution Redline

Resolution - EUB

AI# 12120

Regular City Council Meeting

5.34.

12/12/2023:

Information

Agenda Item

Resolution - City Manager: Consider a resolution authorizing the Mayor to execute American Rescue Plan Act (ARPA) Agreement No. 17749, by and between the City of Lubbock, and South Plains College, for technical training grants.

Item Summary

The City of Lubbock has allocated a total of $5.62 million from the American Rescue Plan Act (ARPA) funds for the development of job training programs. One of the job training programs that the City is considering is the creation of a Technical Training Grants Program for students enrolled in technical education programs related to HVAC and Electrical. The purpose of the program is to support individuals looking to enter these particular fields or advance in these particular fields. In addition, the program is for students specifically enrolled in one of these programs at South Plains College or the Lubbock Independent Electrical Contractors.

In order to help encourage more individuals to enter the HVAC or Electrical trades or advance within these fields, the proposed program includes a total of $350,000 from the job training ARPA allocation. This agreement is in the amount of $226,000 to help fund up to 113, $2,000 grants for students enrolled in programs related to HVAC or Electrical programs at South Plains College.

Fiscal Impact

The agreement in the amount of $226,000 is funded in Capital Improvement Project 8669.8302.10000, Job Training – ARPA.

Staff/Board Recommending

Erik Rejino, Assistant City Manager

Attachments

Resolution

Agreement - SPC for Job Training

AI# 12121

Regular City Council Meeting

5.35.

12/12/2023:

Information

Agenda Item

Resolution - City Manager: Consider a resolution authorizing the Mayor to execute American Rescue Plan Act (ARPA) Agreement No. 17750, by and between the City of Lubbock and Lubbock Independent Electrical Contractors, for technical training grants.

Item Summary

The City of Lubbock has allocated a total of $5.62 million from the American Rescue Plan Act (ARPA) funds for the development of job training programs. One of the job training programs that the City is considering is the creation of a Technical Training Grants Program for students enrolled in technical education programs related to HVAC and Electrical. The purpose of the program is to support individuals looking to enter these particular fields or advance in these particular fields. In addition, the program is for students specifically enrolled in one of these programs at South Plains College or the Lubbock Independent Electrical Contractors.

In order to help encourage more individuals to enter the HVAC or Electrical trades or advance within these fields, the proposed program includes a total of $350,000 from the job training ARPA allocation. This agreement is in the amount of $124,000 to help fund up to 62, $2,000 grants for students enrolled in Electrical program at the Lubbock Independent Electrical Contractors.

Fiscal Impact

The agreement in the amount of $124,000 is funded in Capital Improvement Project 8669.8302.10000, Job Training – ARPA

Staff/Board Recommending

Erik Rejino, Assistant City Manager

Attachments

Resolution

Agreement - LIEC (sign)

AI# 12093

Regular City Council Meeting

5.36.

12/12/2023:

Information

Agenda Item

Ordinance 2nd Reading - Planning (District 4): Consider Ordinance No. 2023-O0148, for Zone Case 1840-B, a request of Matsui Chan Cafes, LLC for Dockside Threading, Inc., for a zone change from Local Retail District (C-2) to General Retail District (C-3), at 8004 Indiana, Suite A-10, located north of 82nd Street, and west of Indiana Avenue, Melonie Park South Addition, Tract S.

Item Summary

On December 5, 2023, the City Council approved the first reading of the ordinance unanimously.

For detailed information on this request, please refer to the Planning Department Staff Report attached hereto. As noted in the report, staff recommends approval of this request. The Planning and Zoning Commission heard this case on November 6, 2023, and recommended approval of the request by a vote of 6-2-0.

Fiscal Impact

None

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Kristen Sager, Director of Planning
Planning and Zoning Commission

Attachments

Zone Case 1840-B - Ordinance

Zone Case 1840-B - Staff Report

Zone Case 1840-B - Documentation

AI# 12094

Regular City Council Meeting

5.37.

12/12/2023:

Information

Agenda Item

Ordinance 2nd Reading - Planning (District 5): Consider Ordinance No. 2023-O0149, for Zone Case 3491, a request of SD Collaborative for Zephyr Tree Farms, Inc., for a zone change from Transition District (T) to Commercial District (C-4), generally located south of Marsha Sharp Freeway and west of Norwich Avenue, on 2.0 acres of unplatted land out of Block AK, Section 35.

Item Summary

On December 5, 2023, the City Council approved the first reading of the ordinance unanimously.

For detailed information on this request, please refer to the Planning Department Staff Report attached hereto. As noted in the report, staff recommends approval of this request. The Planning and Zoning Commission heard this case on November 6, 2023, and recommended approval of the request by a vote of 7-1-0.

Fiscal Impact

None

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Kristen Sager, Director of Planning
Planning and Zoning Commission

Attachments

Zone Case 3491 - Ordinance

Zone Case 3491 - Staff Report

Zone Case 3491 - Documentation

AI# 12095

Regular City Council Meeting

5.38.

12/12/2023:

Information

Agenda Item

Ordinance 2nd Reading - Planning (District 6): Consider Ordinance No. 2023-O00150, for Zone Case 2011-J, a request of Hugo Reed & Associates, Inc. for Wilkerson Investment Co., for a zone change from Light Manufacturing District (M-1) to High-Density Apartment District (A-2), generally located east of Justice Avenue and south of 43rd Street, on 4.6 acres of unplatted land out of Block AK, Section 37.

Item Summary

On December 5, 2023, the City Council approved the first reading of the ordinance unanimously.

For detailed information on this request, please refer to the Planning Department Staff Report attached hereto. As noted in the report, staff recommends approval of this request. The Planning and Zoning Commission heard this case on November 6, 2023, and recommended approval of the request by a vote of 8-0-0.

Fiscal Impact

None

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Kristen Sager, Director of Planning
Planning and Zoning Commission

Attachments

Zone Case 2011-J - Ordinance

Zone Case 2011-J - Staff Report

Zone Case 2011-J - Documentation

AI# 12086

Regular City Council Meeting

6.1.

12/12/2023:

Information

Agenda Item

Resolution - Lubbock Power & Light: Consider a resolution determining that Condition 16 in the Customer Choice Resolution adopted by the Electric Utility Board on February 22, 2022, related to all the conditions of that resolution have been met, and establish a certain date for customer choice and retail competition to begin.

Item Summary

The Electric Utility Board (EUB), and subsequently the City Council, thoroughly considered requirements for transitioning the Lubbock Power & Light (LP&L) electrical system from the Southwest Power Pool into the Electric Reliability Council of Texas (ERCOT), as a first step before allowing customer choice in LP&L’s service area. The Customer Choice Resolution laid out 16 requirements that must be met or waived, if not legally required/necessary. Along with this certain date resolution, the requirements that were set forth have been completed and the major assignments as follows have been met: Provisions for having fully integrated 100% of LP&L’s load into ERCOT, a designation of a Provider of Last Resort, a determination by Board and Council that a robust market exists for competition, and a process to ensure customers who do not choose a retail provider are properly assigned to one.

LP&L has worked extensively with ERCOT market participants in preparation for the transition to customer choice and retail competition. LP&L hereby requests that March 4, 2024, be the date established for opening its market to retail competition. This is the date that customers will begin to assign with Retail Electric Providers, a process that will take until April 2, 2024, to complete.

As a culmination of intensive work over these past several years, all the necessary requirements will have been met as of December 11, 2023. LP&L now requests the same approval from City Council that it received from the Electric Utility Board in this resolution, as a final determination that LP&L is prepared for customer choice. Adoption of this resolution will provide the final approval for LP&L's entry into the competitive retail market where customer choice will be available for all LP&L customers.

Fiscal Impact

No fiscal impacts are anticipated.

Staff/Board Recommending

Joel Ivy, Director of Electric Utilities
Electric Utility Board

Attachments

Resolution - CC

Resolution - EUB