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City of Lubbock, Texas
Regular City Council Meeting
October 8, 2024

Mark W. McBrayer, Mayor
Christy Martinez-Garcia, Mayor Pro Tem, District 1
Gordon Harris, Councilman, District 2
David Glasheen, Councilman, District 3
Brayden Rose, Councilman, District 4
Dr. Jennifer Wilson, Councilwoman, District 5
Tim Collins, Councilman, District 6

W. Jarrett Atkinson, City Manager
Matt Wade, City Attorney
Courtney Paz, City Secretary

http://www.mylubbock.us

City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at (806)775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

Executive Session Disclosure Statement: The City Council reserves the right to adjourn into executive session at any time during the course of the meeting to discuss any item listed on this agenda as authorized by Chapter 551 of the Texas Government Code, including but not necessarily limited to §551.071 (Consultation with Attorney), §551.072 (Deliberations regarding Real Property), §551.073 (Deliberations regarding Gifts and Donations), §551.074 (Personnel Matters), §551.076 (Deliberations regarding Security Devices), §551.086 (Public Power Utilities: Competitive Matters), §551.087 (Deliberations regarding Economic Development Negotiations).

A quorum of the City Council will be physically present in City Council Chambers located in Citizens Tower, 1314 Avenue K, Lubbock, Texas, as it is the intent of the City Council to have a quorum physically present at this location. One or more members of the City Council, however, may participate in the meeting by video-conference call as permitted under Section 551.127 of the Texas Government Code.

Note: On occasion the City Council may consider agenda items out of order.

12:30 p.m. - City Council convenes in City Council Chambers in Work Session regarding items for presentation and discussion on such issues that may require in-depth consideration by the City Council. No action will be taken by the City Council in Work Session.

Hear and discuss presentations regarding the following and provide guidance to staff as appropriate.

Frenship Independent School District Update

At the completion of the Work Session, City Council recesses into Executive Session.

Executive Session

Hold an executive session in accordance with Texas Government Code, Section 551.071, with legal counsel for advice about pending or contemplated litigation or settlement agreement and on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct conflicts with Chapter 551.

Lake 7

Vital Statistics

Equal Employment Opportunity Commission Charge 453-2024-01616

Hold an executive session in accordance with the Texas Government Code, Section 551.072, to deliberate the purchase, exchange, lease, or value of real property.

Lake 7

Hold an executive session in accordance with Texas Government Code Section 551.074, to discuss personnel matters, regarding the duties, responsibilities, and/or appointments to the Electric Utility Board, Health/Educational Facilities Development Corporation Board, Lubbock Emergency Communications District Board of Managers, Planning & Zoning Commission, and Zoning Board of Adjustment.

Adjourn from Executive Session

1:30 p.m. - City Council reconvenes in Open Session in City Council Chambers.

Ceremonial Items

Invocation

Pledges of Allegiance

Call to Order

Citizen Comments - According to Lubbock City Council Rules, any citizen wishing to appear in-person before a regular meeting of the City Council, regarding any matter posted on the City Council Agenda below, shall complete the sign-up form provided at the meeting, no later than 1:30 p.m. on October 8, 2024. Citizen Comments provide an opportunity for citizens to make comments and express a position on agenda items.

Minutes

August 30, 2024 Special City Council Meeting - Electric Utility Board
September 10, 2024 Regular City Council Meeting

Consent Agenda - Items considered to be routine are enacted by one motion without separate discussion. If the City Council desires to discuss an item, the item is removed from the Consent Agenda and considered separately.

Resolution - Risk Management: Consider a resolution authorizing the Mayor to execute, for and on behalf of the City of Lubbock, a Compromise Settlement Agreement and Release of All Claims, in a lawsuit involving a motor vehicle collision, by and between the City of Lubbock and Fransisa Reyes (Cause No. DC-2023-CV-0500 – Fransisa Reyes v. City of Lubbock).

Ordinance 1st Reading - Right-of-Way: Consider an ordinance abandoning and closing portions of a private utility easement located in Section 6, Block E-2, Lubbock County, Texas, in the Ranchland Terrace Subdivision, at the northeast corner of 40th Street and Chicago Avenue.

Resolution - Right-of-Way: Consider a resolution authorizing the Mayor to accept, for and on behalf of the City of Lubbock, one (1) street, public use, and right-of-way deed and one (1) drainage easement, and all related documents, in connection with certain real property located in Section 3, Block JS, Lubbock County, Texas, at the southwest corner of Erskine Street and Milwaukee Avenue, to be utilized for the Erskine Street Project.

Resolution - Engineering: Consider a resolution authorizing the Mayor to execute Contract 17634, with Freese and Nichols, Inc., for professional engineering services associated with the design of Pump Station 11B at the North Water Treatment Plant.

Resolution - Engineering: Consider a resolution authorizing the Mayor to execute Contract 18335, with Kimley-Horn and Associates, Inc., for an Impact Fee Report Update, including land use assumptions and capital project plans.

Resolution - Planning: Consider a resolution authorizing the Mayor to execute Purchasing Order Contract 10027872, with SHI Government Solutions, Inc. for short-term rental permitting, compliance, and Hotel Occupancy Tax collection software utilizing Buy Board Contract 661-22.

Resolution - Public Works Traffic Management: Consider a resolution authorizing the Mayor to execute Amendment No. 1 to Contract 17858, with AtkinsRealis, for additional engineering services related to the City's Americans with Disabilities Act Transition Plan Sidewalk Gap Analysis Project.

Resolution - Community Development: Considera resolution authorizing theMayor to execute Contract 12871, a Community Development Block Grant Funding Agreement, and all related documents, by and between the City of Lubbock and the U. S. Department of Housing and Urban Development, for the funding of public service activities, non-public service activities, housing, direct delivery of services, and administration.

Resolution - Community Development: Consider a resolution authorizing the Mayor to execute Contract 12872, an Emergency Solutions Grant Funding Agreement, and all related documents, by and between the City of Lubbock and the U. S. Department of Housing and Urban Development, for the funding of Emergency Shelter, Rapid Re-Housing, Homeless Management Information Systems, and administration.

10.

Resolution - Community Development: Consider a resolution authorizing the Mayor to execute Contract 12873, a HOME Investment Partnership and Funding Agreement, and all related documents, by and between the City of Lubbock and the U.S. Department of Housing and Urban Development, for the funding of Community Housing Development Organization operations and projects, affordable housing, and administration.

11.

Resolution - Community Development: Consider a resolution authorizing the Mayor to grant the waiver of Payment in Lieu of Taxes for Fiscal Year 2023, requested by the Lubbock Housing Authority.

12.

Resolution - Aviation: Consider a resolution authorizing the Mayor to execute Amendment No. 19 to Contract 15200, with RS&H, Inc., for professional architectural and engineering services for Runway Lights Replacement at Lubbock Preston Smith International Airport.

13.

Resolution - Aviation: Consider a resolution authorizing the Mayor to execute a Fifth Amendment to Contract 15038, with Webber LLC, to extend the contract term and rental rate for the land lease agreement at Lubbock Preston Smith International Airport.

14.

Resolution - Information Technology: Consider a resolution authorizing the Mayor to execute Purchase Order 33100052, with Paradigm Traffic Systems, for the purchase of Ruggedcom L3 Switches for the Traffic Signal Network.

15.

Resolution - Fleet Services: Consider a resolution authorizing the City Manager or his designee, to purchase all approved vehicles and equipment, including their lighting and associated accessories, for Fiscal Year 2024-25, to replace essential assets in various City departments.

16.

Resolution - Police: Consider a resolution authorizing the Mayor to execute an agreement, by and between the City of Lubbock, the United States Department of Justice, and the United States Drug Enforcement Administration, for participation in the Fiscal Year 2025-High Intensity Drug Trafficking Area Task Force Agreement and any associated documents, including an Asset Sharing Agreement, to disrupt illicit drug traffic in the Lubbock area.

17.

Resolution - Police: Consider a resolution authorizing the Mayor to execute an agreement, by and between the City of Lubbock, the United States Department of Justice, and the United States Drug Enforcement Administration, for participation in the FY 2025 Program-Funded State and Local Task Force Agreement - Task Force Group (Lubbock) and any associated documents, including an Asset Sharing Agreement, to disrupt illicit drug traffic in the Lubbock area.

18.

Resolution - Police: Consider a resolution authorizing the Mayor to execute a Memorandum of Understanding with the Children's Advocacy Center of the South Plains, for coordination of joint investigations involving child abuse.

19.

Resolution - Police: Consider a resolution authorizing the Mayor to execute a Memorandum of Understanding for Law Enforcement Services, by and between the City of Lubbock and the Lubbock Independent School District, to outline communication and coordination efforts between the department and the agency, according to Texas Education Code, Section 37.081 (g).

20.

Ordinance 2nd Reading - Planning (District 4): Consider Ordinance No. 2024-O0131, for Zone Case 2161-M, a request of HFA for Lubbock Commercial Buildings, for a zone change from Neighborhood Commercial District (NC) to Auto-Urban Commercial District (AC), at 2731 82nd Street, located south of 82nd Street and east of Elgin Avenue, on approximately 1.25 acres of unplatted land out of Block E-2, Section 13.

21.

Ordinance 2nd Reading - Planning (District 4): Consider Ordinance No. 2024-O0132, for Zone Case 3267-A, a request of Spindlebock Properties, LLC for a zone change from Neighborhood Commercial District (NC) to Heavy Commercial District (HC), at 3202, 3204, 3206, 3208, 3210, and 3212 118th Street and 3215, and 3217 116th Street, located between 116th Street and 118th Street and east of Indiana Avenue, Triple C Business Park Addition, Tracts A through H.

Regular Agenda

Ordinance Single Reading - Finance: Consider an ordinance providing for the issuance of City of Lubbock, Texas, General Obligation Refunding Bonds, not to exceed $50,000,000, in one or more series, of current outstanding bond issuances with the refunding candidates being General Obligation Refunding Bonds, Series 2014, Tax and Waterworks System Surplus Revenue Certificates of Obligation, Series 2015, General Obligation Refunding, Series 2015 and General Obligation Refunding Bonds, Taxable Series 2015; levying a tax in payment thereof; providing for the award of the sale thereof in accordance with specified parameters; approving an official statement; approving execution of a purchase contract; and enacting other provisions relating thereto.

Ordinance Single Reading - Finance: Consider an ordinance providing for the issuance of City of Lubbock, Texas, Water and Wastewater System Revenue Refunding Bonds not to exceed $65,000,000, in one or more series, of current outstanding bond issuances with the refunding candidates being the General Obligation Refunding Bonds, Series 2014, Tax and Waterworks System Surplus Revenue Certificates of Obligation, Series 2015, and General Obligation Refunding Bonds, Series 2015; providing for the award of the sale thereof in accordance with specified parameters; approving an official statement; approving execution of a purchase contract; and enacting other provisions relating thereto.

Resolution - Finance: Consider a resolution authorizing the defeasance and redemption of Lubbock Preston Smith International Airport's outstanding General Obligation Refunding Bonds, Series 2019A; approving and authorizing the execution of an escrow agreement; and resolving other matters incident and related thereto.

Resolution - Finance: Consider a resolution authorizing the redemption of Lubbock Preston Smith International Airport's portion of the 2015 General Obligation Refunding Bonds.

Resolution - Finance: Consider a resolution expressing intent to finance expenditures to be incurred in the General Fund, Internal Service Fund, Airport fund and Water/Wastewater Fund for various capital projects and equipment approved by the City Council in the Fiscal Year 2024-25 Operating Budget and Capital Program, and to reimburse the City from the proceeds of obligations that will be issued after the expenditure of funds to pay costs of such projects and equipment.

Resolution - Finance: Consider a resolution authorizing publication of Notice of Intent to issue City of Lubbock, Texas, Water and Wastewater System Revenue Bonds, not to exceed $66,000,000 for the following projects: Lake 7 Design and Land Acquisition, West Lubbock Water System Expansion, Pump Station 11B, East 50th Street Water Line Extension, Southwest Lubbock Sanitary Sewer Expansion and SEWRP Plant #4 Primary Clarifier Rehabilitation.

Resolution - Lubbock Power & Light: Consider a resolution authorizing the redemption of the outstanding Series 2015 Electrical Light and Power Systems Revenue Bonds.

Board Appointments - City Secretary: Consider appointments to the Airport Board, Animal Services Advisory Board, Capital Improvements Advisory Committee, Health/Educational Facilities Development Corporation Board, Keep Lubbock Beautiful Advisory Committee, Lubbock Economic Development Alliance, Inc. Board of Directors, Lubbock Emergency Communications District Board of Managers, Market Lubbock, Inc. Board of Directors, Model Codes & Construction Advisory Board, Planning & Zoning Commission, Veterans Advisory Committee, and the Zoning Board of Adjustment.

Board Appointments - City Secretary: Consider appointments to the Electric Utility Board.

10.

Ordinance 1st Reading - Planning: Consider and take action on the City of Lubbock Planning and Zoning Commission's final report of October 3, 2024, to the Lubbock City Council, on proposed amendments to the Unified Development Code (Ordinance No. 2023-O0054) recommended for adoption, limited to the following:

1. Section 39.03.015.e – Ground cover Requirements
2. Table 39.03.016-2 – Bufferyard Classifications and Division 3.4 Trees, Landscaping, and Buffering
3. Table 39.03.015-1 Landscape Points System
4. Section 39.10.002 Definitions
5. Table 39.03.015-1 Landscape Points System
6. Section 39.03.019.a.6.B - Installation & Maintenance
7. Section 39.10.002 - Definitions
8. Appendix A Plant List and Chapter 39 – Unified Development Code
9. Section 39.03.019.a.2 – Installation and Maintenance
10. Section 39.03.016.e.1 – Bufferyard Standards
11. Section 39.03.014.b General Provisions and Table 39.03.014-1 Required Landscaping Types Summary
12. Table 39.03.015-1 Landscape Points System
13. Table 39.03.015-1 Landscape Points System
14. Section 39.03.016.e.3.B – Parking Bufferyard Standards
15. Section 39.03.019.e.6 - Installation and Maintenance
16. Table 39.03.014-1 – Required Landscaping Types Summary
17. Table 39.03.015-1 – Landscape Points System
18. Table 39.03.015-1 – Landscape Points System - Other
19. Section 39.03.016.e.4 – Street Bufferyard
20. Table 39.03.016-3 – Street Bufferyard Requirements
21. Section 39.03.016.e.3.A – Parking Bufferyard Standards
22. Section 39.03.016.e.3.B.i – Parking Bufferyard Standards - Composition
23. Section 39.03.019.d.6 - Installation and Maintenance
24. Section 39.03.015 – Development Landscaping
25. Section 39.03.015 – Development Landscaping
26. Figure 39.03.015-2 – Illustrative Parking Lot Planting Requirements
27. Section 39.03.016.d.1 - Composition of Bufferyards
28. Table 39.03.016-1 – District Bufferyard Standards

11.

Ordinance 1st Reading - Public Works Water Utilities: Consider an ordinance amending Section 22.03.083 of the City of Lubbock Code of Ordinances, regarding deposit requirements and related exceptions for utility service.

12.

Ordinance 2nd Reading - Wastewater Utility: Consider Ordinance No. 2024-O0133, amending the City of Lubbock Code of Ordinances, Chapter 22, "UTILITIES", to provide for establishing new definitions, delineating sewer line repair and maintenance responsibilities, amending the regulation for City participation for large mains, and repealing certain inapplicable provisions.

13.

Public Hearing - Business Development: Hold a public hearing for the City Council to consider the creation of a Tax Increment Reinvestment Zone for the North Park development area, whose boundaries include approximately 332.8 acres of land in a portion of the City of Lubbock, Lubbock County, Texas, generally bounded by Erskine Street to the north, North Winston Avenue to the east, West Loop 289 to the south, and Frankford Avenue to the west.

AI# 12878 Image of Lubbock City Logo 2021

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Agenda Item

Item Summary

Discuss personnel matters, regarding the duties, responsibilities, and/or appointments to the Electric Utility Board, Health/Educational Facilities Development Corporation Board, Lubbock Emergency Communications District Board of Managers, Planning & Zoning Commission, and Zoning Board of Adjustment.

Fiscal Impact

None

Staff/Board Recommending

Courtney Paz, City Secretary

Attachments

No file(s) attached.

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Agenda Item

August 30, 2024 Special City Council Meeting - Electric Utility Board
September 10, 2024 Regular City Council Meeting

Item Summary

August 30, 2024 Special City Council Meeting - Electric Utility Board
September 10, 2024 Regular City Council Meeting

Fiscal Impact

None

Staff/Board Recommending

Courtney Paz, City Secretary

Attachments

8.30.2024 S EUB

9.10.2024

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Agenda Item

Item Summary

The settlement agreement arises out of a motor vehicle incident that occurred on June 14, 2021, between a City of Lubbock Animal Services vehicle and a vehicle driven by Fransisa Reyes. Ms. Reyes sustained significant injuries as a result of the collision.

Fiscal Impact

The settlement is in the amount of $90,000. Funds are budgeted in the Adopted FY 2024-25 Risk Management Fund.

Staff/Board Recommending

Cheryl Brock, Interim Chief Financial Officer

Attachments

Resolution - Compromise and Settlement Agreement

Reyes Settlement

AI# 12892 Image of Lubbock City Logo 2021

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Agenda Item

Item Summary

The City of Lubbock is in receipt of a request to abandon and close a private utility easement located in the Ranchland Terrace Subdivision, at the northeast corner of 40th Street and Chicago Avenue.

The total area of the easements being closed is 2,062 square feet. There is no charge to close easements. The proponent desires to close the easement, to eliminate this encumbrance from future title searches. The easement, which is not currently in use, is no longer needed.

All City departments and franchise utility companies are in agreement with the closure.

Fiscal Impact

None

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Bailey Ratcliffe, P.E., Interim Division Director of Engineering/City Engineer

Attachments

Ordinance - Ranchland Terrace,TrB

Easement Doc., V938, P451

Location Exhibit

AI# 12894 Image of Lubbock City Logo 2021

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Agenda Item

Item Summary

Danny O. Hunter and Roberta Leigh Hunter are dedicating one right-of-way deed and one drainage easement to the City of Lubbock, to be utilized for roadway improvements on the Erskine Street Capital Improvements Project, at the southwest corner of Erskine Street and Milwaukee Avenue.

The proponents will dedicate 15,994 square feet of land for street right-of-way purposes and a 122,101 square foot drainage easement, for the total consideration of $400,000, as valued in appraisal reports, subject to final approval by the City Council and approval of title.

Fiscal Impact

The total cost of the land acquisition is $400,000 plus closing costs, and is funded in Capital Improvements Project 92713, Erskine Street.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Bailey Ratcliffe, P.E., Interim Division Director of Engineering/City Engineer

Attachments

Resolution - Parcel 5 ROW Deed and Drainage Easement

Parcels 5A and 5B ROW Deed

Parcel 5 Drainage Easement

Parcels 5A and 5B ROW GIS Map

Parcel 5 Drainage Easement GIS Map

Budget Detail

CIP Project Detail

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Agenda Item

Item Summary

The existing Pump Station 11 at the North Water Treatment Plant was approved for construction in 1965. Consequently, this pump station is nearly 60 years old, and is showing clear signs of reaching the end of its design life.

Pump Station 11 is the City's primary way of distributing treated drinking water to Lubbock, and is of critical importance to be redesigned and rebuilt to continue serving the City for years to come.

The City issued a Request for Qualifications (RFQ) to provide engineering services for the design of Pump Station 11B at the North Water Treatment Plant.

In response to RFQ 24-17634-TF,four engineering firms submittedproposals, which were evaluated and ranked based on the following criteria:

•30 Points for Project Team Organization and Qualifications;
•30 Points for Experience on Similar Projects;
•35 Points for Project Approach; and
•5 Points for Overall Responsiveness to the RFQ.

The maximum point value is 100 points per evaluator, and their scores are as follows:

Engineering Firm

Points

Freese and Nichols, Inc., Lubbock, Texas

94.75

Bath Group, LLC, El Paso, Texas

87.75

Alan Plummer and Associates, Fort Worth, Texas

86.50

Stiver Engineering, Houston, Texas

70.00

Staff recommends award of this contract to the highest ranked proposer, Freese and Nichols, Inc., of Lubbock, Texas. The contract is based upon fair and reasonable hourly rates agreed on, for a total amount not to exceed $1,682,955.

Fiscal Impact

Contract No. 17634 for $1,682,955, is funded in Capital Improvement Project 92835 Pump Station 11B.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Bailey Ratcliffe, P.E., Interim Director of Engineering/City Engineer

Attachments

Resolution

Contract

Location Exhibit

CIP Budget Detail

CIP Project Detail

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Agenda Item

Item Summary

On June 23, 2020, the City Council, through Resolution No. 2020-R0211, adopted the land use assumptions and capital improvements plans (capacity plans) associated with the possible future adoption of impact fees. In accordance with Texas Local Government Code Chapter 395, the Impact Fee study must be restudied every five (5) years.

On October 27, 2020, the City Council approved Ordinance No. 2020-O0136, amending Title II Buildings; Development; Property Maintenance, of the City of Lubbock Code of Ordinances, by adding Chapter 41, Impact Fees.

On September 24, 2024, the City Council received the semi-annual report from the Capital Improvements Advisory Committee (CIAC) through Resolution No. 2024-R0432, which included a recommendation to the City Council to perform an Impact Fee Report Update, including land use assumptions and capital project plans.

Fiscal Impact

Contract 18335 for $289,100, is funded in Capital Improvement Project 8685 Impact Fee Report Update and 8702 Master Thoroughfare Plan Update.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Bailey Ratcliffe, P.E., Interim Division Director of Engineering/City Engineer

Attachments

Resolution

Contract 18335

Budget Detail

CIP Detail

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Agenda Item

Item Summary

On July 9, 2019, the City of Lubbock contracted with MUNIRevs, Inc. dba LODGINGRevs, for short-term rental regulation development, permitting, compliance, and hotel occupancy tax ("HOT") collection within the incorporated boundaries of the City. At the time, Short Term Rentals (STR) had increased in popularity and prevalence, and the City of Lubbock had no formal policy, procedures, or regulations to monitor and enforce compliance for homes used as STRs. Additionally, STRs were required to collect and remit hotel occupancy taxes, but without a way of identifying and registering these properties as STRs, the City had no means to enforce payment compliance. The contract with MUNIRevs, Inc. allowed staff the ability to regulate and enforce STR compliance within the City of Lubbock.

In August of 2021, GovOS purchased MUNIRevs, Inc.,and staff along with customers have encountered multiple issues since the change to GovOS. Accordingly, after assessing multiple service providers, staff is recommending that the City Council approve the contract with SHI Government Solutions, Inc. which owns Deckard Technologies, to repalce GovOS. Deckard Technologies provides short-term rental permitting, compliance, and hotel occupancy tax ("HOT") collection services.

Fiscal Impact

The cost of the contract is $69,125 and is funded in the Fiscal Year 2024-25 Planning Operating Budget.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Kristen Sager, Director of Planning

Attachments

Resolution - SHI Government Solutions

Purchase Order - SHI Government Solutions

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6.7.

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Agenda Item

Item Summary

In order to stay compliant with federal Americans with Disabilities Act (ADA) law, municipalities must develop an ADA transition plan. This plan describes how a city will become compliant with all aspects of ADA law and must include a sidewalk gap analysis. The sidewalk gap analysis portion of the transition plan outlines missing and deficient sidewalks and curb ramps throughout the city. It must be available to the public, and must include steps a city will take to remedy deficiencies identified.

In January 2024, the City entered into an agreement with AtkinsRealis to begin work on Phase 1 of the sidewalk gap analysis, which included areas identified by the United States Department of Transportation Justice40 Initiative, as those among the most disadvantaged in the City.

The Phase 1 study and the associated technical memo were recently completed by AtkinsRealis. Amendment No. 1 of the contract will allow AtkinsRealis to begin work on Phase 2 of the sidewalk gap analysis, which will address access issues related to bus stops and sidewalks at Citibus stops throughout the City.

After access issues have been identified in Phase 2, AtkinsRealis will develop a technical memo to document findings and outline a methodology for compliance.

Fiscal Impact

Amendment No. 1 of Contract Number 17858 with AtkinsRealis, for $204,855, is funded in Capital Improvement Project 92750, American Disability Act Ramp and Sidewalk Project.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
L. Wood Franklin, P.E., Division Director of Public Works

Attachments

Resolution

AtkinsRealis Contract 17858 Amendment 1

AtkinsRealis Contract 17858 Amendment 1 Attachments A and B

AtkinsRealis Extension Contract 17858

AtkinsRealis Professional Services Agmt.

CIP Budget Detail

CIP Project Detail

AI# 12871 Image of Lubbock City Logo 2021

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6.8.

10/08/2024:

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Agenda Item

Item Summary

This is a contract for a Community Development Block Grant (CDBG) from the U.S. Department of Housing and Urban Development (HUD). The funds will be used for public service activities, non-public service activities, housing, direct delivery of services, and administration.

• 2024-2028 Consolidated Plan and 2024-2025 Annual Action Plan drafts
• Community Development & Services Board (CDSB)
• Public Hearing held March 13, 2024
• 30-day public comment period
• Public Meeting held April 10, 2024

These plan documents were submitted to HUD and serve as the City's application for, and proposed use of CDBG Grant. HUD has reviewed and approved the Consolidated Plan and Annual Action Plan.

On April 23, 2024, the City Council approved the resolution for the 2024-28 Consolidated Plan and 2024-25 Annual Action Plan.

Fiscal Impact

There is no fiscal impact on the General Fund involved with this contract. The funds used originate from HUD. The maximum allocation of this grant is $2,197,708.

Staff/Board Recommending

Bill Howerton, Deputy City Manager
Karen Murfee, Director of Community Development

Attachments

CDBG Resolution

Agreement 12871 pdf

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Regular City Council Meeting

6.9.

10/08/2024:

Information

Agenda Item

Item Summary

This is a contract for an Emergency Solutions Grant (ESG) Funding Agreement from the U. S. Department of Housing and Urban Development (HUD). The funds will be used for Emergency Shelter, Rapid Re-Housing, Homeless Management Information System (HMIS) and administration.

These plan documents were submitted to HUD and serve as the City's application for, and proposed use of ESG Funding. HUD has reviewed and approved the Consolidated Plan and Annual Action Plan.

On April 23, 2024, the City Council approved the resolution for the 2024-28 Consolidated Plan and 2024-25 Annual Action Plan.

Fiscal Impact

There is no fiscal impact on the General Fund involved with this contract. The funds used originate from HUD. The maximum allocation of this grant is $197,378.

Staff/Board Recommending

Bill Howerton, Deputy City Manager
Karen Murfee, Director of Community Development

Attachments

ESG Resolution

Agreement - 12872 pdf

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Regular City Council Meeting

6.10.

10/08/2024:

Information

Agenda Item

Item Summary

This is a contract for a HOME Grant from the U.S. Department of Housing and Urban Development (HUD). The funds will be used for Community Housing Development Organization (CHDO) operations and projects, affordable housing, and administration.

These plan documents were submitted to HUD and serve as the City's application for, and proposed use of a HOME Grant. HUD has reviewed and approved the Consolidated Plan and Annual Action Plan.

On April 23, 2024, the City Council approved the resolution for the 2024-28 Consolidated Plan and 2024-25 Annual Action Plan.

Fiscal Impact

There is no fiscal impact on the General Fund involved with this contract. The funds used originate from HUD. The maximum allocation of this grant is $954,695.58.

Staff/Board Recommending

Bill Howerton, Deputy City Manager
Karen Murfee, Director of Community Development

Attachments

HOME Resolution

Agreement - 12873 pdf

AI# 12874 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.11.

10/08/2024:

Information

Agenda Item

Resolution - Community Development: Consider a resolution authorizing the Mayor to grant the waiver of Payment in Lieu of Taxes for Fiscal Year 2023, requested by the Lubbock Housing Authority.

Item Summary

In April 2003, the City Council amended the cooperation agreement dated August 24, 1995, between the Lubbock Housing Authority (LHA) and the City of Lubbock, concerning the Payment in Lieu of Taxes (PILOT). The amendment allows the City Council to reconsider the request to waive the PILOT on an annual basis. Approval is based on the previous year's use of the waived taxes to ensure the funds were used on affordable housing projects. A review of the use of funds is conducted each year.

For the period beginning October 1, 2022, and ending September 30, 2023, net rental revenue collected by LHA was $423,199. The U.S. Department of Housing and Urban Development (HUD) requires the City to approve a waiver of PILOT on an annual basis. The PILOT is equivalent to 10% of rent. The amounts retained by LHA will be used to enhance the properties of LHA. The amount to be waived for Fiscal Year 2023 is $42,320.

Fiscal Impact

As a result of waiving the PILOT, $42,320 will not be added as revenue to the General Fund of the City of Lubbock.

Staff/Board Recommending

Bill Howerton, Deputy City Manager
Karen Murfee, Community Development Director

Attachments

LHA PILOT Resolution

PILOT Computation

AI# 12879 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.12.

10/08/2024:

Information

Agenda Item

Item Summary

The City of Lubbock (Airport) has requested RS&H, Inc., under the on-call professional architectural and engineering agreement, to provide a scope and fee for design and construction support for Runway Lights Replacement at Lubbock Preston Smith International Airport. The purpose of the project is to convert existing incandescent runway lights to light-emitting diodes (LED). Proposed Amendment No. 19 services are summarized as follows:

Scope/Task Title

Total

Task 1 - Existing Conditions Documentation

$18,454.54

Task 2 - Design Documents

78,415.60

Task 3 - Bidding Phase Services

22,541.46

Task 4 - Construction Phase Services

31,722.48

Task 5 - Resident Project Representative

22,673.52

Total Fee for all Services

$173,807.60

Airport Staff and the Airport Advisory Board recommend Amendment No. 19 to Contract 15200, with RS&H, Inc. of Jacksonville, Florida, for $173,807.60.

Fiscal Impact

Amendment No. 19 to Contract 15200 with RS&H, Inc. for $173,807.60 is funded in Capital Improvements Project 92884, Replace Airfield Lighting/LED Conversion.

Staff/Board Recommending

Bill Howerton, Deputy City Manager
Kelly Campbell, Executive Director of Aviation
Airport Advisory Board

Attachments

Resolution Amendment 19 RS&H, Inc. Runway Light Replacement

Amendment 19 RS&H, Inc. Runway Light Replacement

CIP 92884 Budget Detail

CIP Project Detail

AI# 12880 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.13.

10/08/2024:

Information

Agenda Item

Item Summary

Webber LLC entered into a land lease agreement with the City of Lubbock on November 19, 2019, for a temporary office site during the I-27 road construction project. Webber LLC was granted the right to utilize 45,150 square feet of land on the east side of Lubbock Preston Smith International Airport, through June 30, 2021.

Amendment Two to the land lease agreement extended the term to December 31, 2022.
Amendment Three extended the term to December 31, 2023.
Amendment Four extended the term to December 31, 2024.
Amendment Five will extend the land lease agreement until September 30, 2026.

The extension will increase the rental rate to the current rate of $0.2780 per square foot, and it includes a Consumer Price Index (CPI) adjustment each January. The extension will generate annual revenue of approximately $12,551.70.

Airport Staff and the Airport Advisory Board recommend approval.

Fiscal Impact

Additional $12,551.70 in airport revenue

Staff/Board Recommending

Bill Howerton, Deputy City Manager
Kelly Campbell, Executive Director of Aviation
Airport Advisory Board

Attachments

Resolution Amendment 5 Webber LLC

Amendment 5 Webber LLC

AI# 12870 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.14.

10/08/2024:

Information

Agenda Item

Item Summary

The purchase of 13 Ruggedcom L3 Switches, components, and software will replace existing traffic systems switches that are, or are approaching, the end of service life.

The purchase is made available through the Buy Board - Technology Equipment, Products, Services and Software Contract # 695-23. Texas Local Government Code Chapter 271.083 authorizes local governments to acquire hardware, software and other Information Technology products through the Buy Board program. Pursuant to Texas Government Code Chapter 791.025, purchases from DIR contracts meet competitive bid requirements.

Fiscal Impact

The purchase price of $135,089 for 13 Ruggedcom L3 Switches with software, is funded in Capital Improvement Project 92754 - Cybersecurity Infrastructure ARPA funds.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager
James C. Brown, Chief Information Officer

Attachments

Resolution - Paradigm Traffic Systems

PO - Paradigm Traffic Systems

Budget Detail

CIP ProjectDetail

AI# 12887 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.15.

10/08/2024:

Information

Agenda Item

Item Summary

The City of Lubbock, like many other organizations, has experienced challenges related to supply chain shortages, especially with vehicle purchases. The Fleet Operations Department continues to experience issues in ordering and receiving vehicles for the current fiscal year.

While the vehicles and equipment have been ordered, the delivery of many of these purchases has been delayed with no definitive timeframe or guarantee from the vendors that our orders will be fulfilled.

The following 146 vehicles and equipment, including lighting and associated accessories, from the upcoming FY 2024-25 Vehicle Replacement Schedule, have been approved by the City Council and need to be purchased for the City:

Codes

(1) ½ Ton Pickup Truck

Traffic Operations

(2) 1 ½ Ton Bucket Trucks

(1) Heavy Duty Pole Truck

Paved Streets

(1) Commercial Dump Truck

(1) Asphalt Roller

(2) 1 ½ Ton Bucket Trucks

Engineering Inspection Services

(3) ½ Ton Pickup Trucks

Parks & Recreation

(5) ¾ Ton Pickup Trucks

(1) All Terrain Vehicle

(1) Backhoe

(1) Riding Mower

(1) ½ Ton Pickup Truck

(1) Utility Terrain Vehicle

Lubbock Fire & Rescue

(2) E-One Platform Pumpers

Police Special Operations

(2) ½ Ton Pickup Trucks

Police Special Investigations

(14) Sedans

Police Patrol

(6) Sedans

(41) Sports Utility Vehicles

(4) ½ Ton Pickup Trucks

(1) ½ Ton K9 Pickup Truck

Residential Collections

(5) Commercial Side Loader Trash Trucks

(2) ¾ Ton Pickup Trucks

(1) Roll-Off Truck

Alley Maintenance

(1) Motor Grader

(1) Hydraulic Excavator

(1) Commercial Dump Truck with Snow Plow

(1) 1-Ton Pickup Truck

(1) Wheel Loader

(1) Tractor 4x4

(1) Landfill Compactor

(1) ¾ Ton Pickup Truck

(1) Articulated Dump Truck

Fleet Operations

(1) ½ Ton Pickup Truck

Aviation Field Maintenance

(1) Street Sweeper

Aviation Security

(1) ½ Ton Pickup Truck

Civic Center

(1) 1-Ton Pickup Truck

Water Meter & Customer Service

(5) ¾ Ton Pickup Trucks

(1) ½ Ton Pickup Truck

Water Distribution & Maintenance

(1) 1-Ton Pickup Truck with Flatbed

(1) Heavy Duty Commercial Truck with Service Body

(1) 5th Wheel Trailer

(2) Backhoe Loaders

(2) Backhoe Loader Trailers

(1) Lowboy Trailer

Water Pumping & Control

(1) 1 Ton Pickup Truck with Service Body

(1) ¾ Ton Pickup Truck with Service Body

Water Treatment

(1) Utility Terraine Vehicle

Water Reservoir

(1) Utility Terraine Vehicle

Wastewater Collections

(1) Heavy Duty Vacuum Truck

(1) 1-Ton Pickup Truck with Service Body

(1) ¾ Ton Pickup Truck

Land Application

(2) 1-Ton Pickup Trucks with Flatbeds

(3) Tractors

(1) Telescopic Handler

(2) Hay Balers

(1) Cultivator

Street Cleaning

(1) Street Sweeper

(1) Heavy Duty Commercial Dump Truck with Salt Spreader

(1) ¾ Ton Pickup Truck

(1) Regenerative Air Sweeper

Storm Sewer Maintenance

(1) 6-Yard Dump Truck with Salt Spreader

The Fleet Operations Department estimates the cost of the proposed 146 vehicles and equipment, including lighting and associated accessories, referenced above, not to exceed $20,637,707.

The resolution that is attached authorizes the City Manager to move forward with these purchases as the opportunities to acquire the assets become available. The resolution is structured so that the vehicles and quantities referenced above can be modified, if necessary, based on market conditions.

Fiscal Impact

The funds for the purchase of 146 vehicles and equipment, including lighting and associated accessories, for Fiscal Year 2024-25 have been appropriated from the Water/Wastewater balance, Stormwater balance, General Fund Fiscal Year 2024-25 Tax Note balance, Fleet balance, Civic Center balance, and the General Fund balance.

The total cost of the vehicles and equipment purchase shall not exceed $20,637,707.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager
Dominic Esperat, Director of Fleet Operations

Attachments

Resolution

Exhibit A

CIP 92863 Project Detail

CIP 92864 Project Detail

AI# 12875 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.16.

10/08/2024:

Information

Agenda Item

Item Summary

Trafficking in narcotics and dangerous drugs in the Lubbock area has a substantial and detrimental effect on the health and general welfare of Lubbock Citizens. Participation with the Lubbock High Intensity Drug Trafficking Area (HIDTA) Task Force, under the purview of the United States Drug Enforcement Administration (DEA), is effective in combating the problem.

The Lubbock Police Department (LPD) participation in the Lubbock HIDTA will include the following activities and duties:

a. Disrupt the illicit drug traffic in the Lubbock area by immobilizing targeted violators and trafficking organizations;
b. Gather and report intelligence data relating to trafficking in narcotics and dangerous drugs; and
c. Conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the Task Force's activities will result in effective prosecution before the courts of the United States and the State of Texas.

LPD will detail 3 experienced officers to the Task Force for not less than 2 years. These officers will be under direct supervision and control of DEA supervisory personnel assigned to the Task Force. The Lubbock Sheriff's Office and the Texas Department of Public Safety will also supply personnel to the HIDTA. DEA will assign 4 Special Agents to the Task Force. DEA will provide necessary funds and equipment to support the activities of the DEA Special Agents and officers assigned to the Task Force. This support will include office space, office supplies, travel funds, funds for the purchase of evidence and information, investigative equipment, training, and other support items.

The Department of Justice (DOJ) will receive a minimum of 20% of awarded assets as a result of Task Force investigations. Up to 80% of the remainder is subject to equitable sharing among the participating agencies, based on the number of officers assigned to the Lubbock HIDTA at the time of the seizure.

Upon approval, the term of the agreement will be in effect until September 30, 2026.

Fiscal Impact

LPD will remain responsible for the salary and benefits including overtime of the officers assigned to the Task Force. The Lubbock HIDTA will, subject to availability of funds, reimburse LPD for overtime payments made to its officers assigned to the Task Force, capped at the equivalent of 25% of a GS-12, Step 1, of the general pay scale for the rest of the United States, per officer.

Staff/Board Recommending

Seth Herman, Chief of Police

Attachments

Resolution - HIDA DEA Task Force Agmt

Agreement - HIDA DEA Task Force

AI# 12876 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.17.

10/08/2024:

Information

Agenda Item

Resolution - Police: Consider a resolution authorizing the Mayor to execute an agreement, by and between the City of Lubbock, the United States Department of Justice, and the United States Drug Enforcement Administration, for participation in the FY 2025 Program-Funded State and Local Task Force Agreement - Task Force Group (Lubbock) and any associated documents, including an Asset Sharing Agreement, to disrupt illicit drug traffic in the Lubbock area.

Item Summary

Trafficking in narcotics and dangerous drugs in the Lubbock area has a substantial and detrimental effect on the health and general welfare of Lubbock citizens. Participation with the United States Drug Enforcement Administration (DEA), as part of a task force, is effective in combating the problem.

The Lubbock Police Department (LPD) participation in a Task Force with the U.S. DEA Lubbock Resident Office, will include the following activities and duties:

a. Disrupt the illicit drug traffic in the Lubbock area by immobilizing targeted violators and trafficking organizations;
b. Gather and report intelligence data relating to trafficking in narcotics and dangerous drugs; and
c. Conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the Task Force's activities will result in effective prosecution before the courts of the United States and the State of Texas.

LPD will detail 3 experienced officers to the Task Force for not less than 2 years. These officers will be under direct supervision and control of DEA supervisory personnel assigned to the Task Force. DEA will assign 5 Special Agents to the Task Force. DEA will provide necessary funds and equipment to support the activities of the DEA Special Agents and officers assigned to the Task Force. This support will include office space, office supplies, travel funds, funds for the purchase of evidence and information, investigative equipment, training, and other support items.

The Department of Justice (DOJ) will receive a minimum of 20% of awarded assets as a result of Task Force investigations. Up to 80% of the remainder is subject to equitable sharing among the participating agencies based on the number of officers assigned to the DEA Task Force Group (Lubbock) at the time of the seizure.

Upon approval, the term of the agreement will be in effect until September 30, 2026.

Fiscal Impact

LPD will remain responsible for the salary and benefits including overtime of the officers assigned to the Task Force. The DEA will, subject to availability of funds, reimburse LPD for overtime payments made to its officers assigned to the Task Force, capped at the equivalent of 25% of a GS-12, Step 1, of the general pay scale for the rest of the United States, per officer.

Staff/Board Recommending

Seth Herman, Chief of Police

Attachments

Resolution - DEA Task Force Agmt.

Agreement - DEA Task Force

AI# 12890 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.18.

10/08/2024:

Information

Agenda Item

Item Summary

Pursuant to the provisions of Texas Family Code, Title 5, Chapter 264, Subchapter E, the Interagency Agreement defines the scope and extent of the City's participation, along with other Lubbock County entities and agencies, in a county-wide collaborative effort to promote child welfare services. A team approach among participating entities and the establishment and maintenance of child-friendly environments are emphasized. Specific roles for participating entities are defined to minimize the trauma and other negative effects on children who are often associated with child abuse, and to assist in the joint investigations of such abuse.

Fiscal Impact

None

Staff/Board Recommending

Seth Herman, Chief of Police

Attachments

Resolution - Crimes Against Children MOU

MOU - Crimes Against Children

Multidisciplinary Team Working Protocols

AI# 12900 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.19.

10/08/2024:

Information

Agenda Item

Item Summary

The Texas Education Code, Section 37.081 (g), requires school district police departments and the law enforcement agencies with which it has overlapping jurisdiction, to enter into a Memorandum of Understanding that outlines reasonable communication and coordination efforts between the departments and the agencies. This Memorandum of Understanding meets the requirements of this statute.

Fiscal Impact

None

Staff/Board Recommending

Seth Herman, Chief of Police

Attachments

Resolution-LISD for Law Enforcement Services

MOU - LISD for Law Enforcement Services

Appendix A-Data and Communication Services

Appendix B-TLETS/NLETS/TCIC/NCIC Crime Records Services

Appendix C-Police Property Room Services

AI# 12902 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.20.

10/08/2024:

Information

Agenda Item

Item Summary

On September 24, 2024, the City Council approved the first reading of the ordinance, unanimously.

For detailed information on this request, please refer to the Planning Department Staff Report attached hereto. As noted in the report, staff recommends approval of this request. The Planning and Zoning Commission heard this case on September 5, 2024, and recommended approval of the request by a unanimous vote of 7-0-0.

Fiscal Impact

None

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Kristen Sager, Director of Planning
Planning and Zoning Commission

Attachments

Ordinance 2161-M

Staff Report 2161-M

Documentation 2161-M

AI# 12903 Image of Lubbock City Logo 2021

Regular City Council Meeting

6.21.

10/08/2024:

Information

Agenda Item

Item Summary

Fiscal Impact

None

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Kristen Sager, Director of Planning
Planning and Zoning Commission

Attachments

Ordinance 3267-A

Staff Report 3267-A

Documentation 3267-A

AI# 12889 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.1.

10/08/2024:

Information

Agenda Item

Item Summary

The City's bonds are hereby authorized to be issued and delivered in accordance with the Constitution and laws of the State of Texas, including specifically Chapter 1207, Chapter 1371, and Article VIII of the City's Home-Rule Charter. The bonds may be issued, from time to time, in one or more series, on the dates and in the aggregate principal amount designated in the Pricing Certificate, for the purpose of (i) refunding the Refunded Obligations and (ii) paying the costs of issuing the Bonds and refunding the Refunded Obligations.

Current outstanding bond issuances that are refunding candidates are:

1. General Obligation Refunding Bonds, Series 2014;
2. Tax and Waterworks System Surplus Revenue Certificates of Obligation, Series 2015;
3. General Obligation Refunding Bonds, Series 2015; and
4. General Obligation Refunding Bonds, Taxable Series 2015.

Fiscal Impact

The aggregate principal amount of all Bonds issued pursuant to this ordinance shall not exceed $50,000,000.

Staff/Board Recommending

Cheryl Brock, Interim Chief Financial Officer

Attachments

Ordinance - 2024 GO Refunding

AI# 12895 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.2.

10/08/2024:

Information

Agenda Item

Item Summary

The City's bonds are hereby authorized to be issued and delivered in accordance with the Constitution and laws of the State of Texas, including specifically Chapter 1207, Chapter 1371, and Article VIII of the City's Home-Rule Charter. The bonds may be issued, from time to time, in one or more series, on the dates and in the aggregate principal amount designated in the Pricing Certificate, for the purpose of:
(i) payment of professional services of attorneys, financial advisors, engineers, and other professionals in connection with the Project and the issuance of the Certificates;
(ii) refunding the Refunded Obligations; and
(iii) paying the costs of issuing the Bonds and refunding the Refunded Obligations.

Current outstanding bond issuances that are refunding candidates are:

1. General Obligation Refunding Bonds, Series 2014;
2. Tax and Waterworks System Surplus Revenue Certificates of Obligation, Series 2015; AND,
3. General Obligation Refunding Bonds, Series 2015.

Fiscal Impact

The aggregate principal amount of all Bonds issued pursuant to this ordinance shall not exceed $65,000,000.

Staff/Board Recommending

Cheryl Brock, Interim Chief Financial Officer

Attachments

2024 WWW Refunding Ordinance

AI# 12896 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.3.

10/08/2024:

Information

Agenda Item

Item Summary

The Lubbock Preston Smith International Airport (LPSIA) is requesting to prepay the remaining Airport Fund allocation of the General Obligation Refunding Bonds, Series 2019A.

LPSIA originally allocated these funds for boilers that are now failing.

Fiscal Impact

Upon the regular debt principal and interest payment of $77,572 for the Lubbock Preston Smith International Airport portion of the 2019A General Obligation Refunding Bonds, the Airport will pay an additional principal amount of $515,000 and an interest amount not to exceed $44,631.

Staff/Board Recommending

Cheryl Brock, Interim Chief Financial Officer

Attachments

Resolution - LPSIA 2019A GO Ref Defeasance

AI# 12897 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.4.

10/08/2024:

Information

Agenda Item

Resolution - Finance: Consider a resolution authorizing the redemption of Lubbock Preston Smith International Airport's portion of the 2015 General Obligation Refunding Bonds.

Item Summary

The Lubbock Preston Smith International Airport (LPSIA) is requesting the redemption of the remaining Airport Fund allocation of the General Obligation Refunding Bonds, Series 2015.

Fiscal Impact

Upon the regular debt principal and interest payment of $28,625 for the Lubbock Preston Smith International Airport portion of the 2015 General Obligation Refunding Bonds, the Airport will pay an additional principal amount of $60,000 and an interest amount not to exceed $3,000, for the remaining FY26 and FY27 outstanding bond serials.

Staff/Board Recommending

Cheryl Brock, Interim Chief Financial Officer

Attachments

Resolution - LPSIA 2015 GO Ref Redemption

AI# 12898 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.5.

10/08/2024:

Information

Agenda Item

Item Summary

The City will issue bonds during Fiscal Year 2024-25 to fund projects that the City Council approved in the FY 2024-25 Capital Program. To allow capital projects to be completed within prescribed timeframes, the design, engineering, and construction costs may be incurred prior to delivery of the bond proceeds. For the costs to be eligible for reimbursement with bond proceeds, the City must declare its intent to reimburse bond-funded costs that are incurred prior to the bond issuance.

Total cost of $120,234,447 is divided into 4 categories:

General Fund is $45,300,000.
Internal Service Fund is $8,558,447.
Airport Fund is $5,600,000.
Water/Wastewater Fund is $60,776,000

The annual debt service is budgeted through the annual operating budget process and is included in long-term financial planning and rate models. The annual payments are made from the annual revenues of the respective Enterprise and Governmental Funds where the projects are incurred.

Fiscal Impact

The total cost of projects funded is $120,234,447, and the maximum principal amount of obligations to be issued will not exceed $135,000,000.

Staff/Board Recommending

Cheryl Brock, Interim Chief Financial Officer

Attachments

Resolution - 24-25 Reimbursement

AI# 12899 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.6.

10/08/2024:

Information

Agenda Item

Item Summary

The Water and Wastewater System Revenue Bonds (the "Bonds") are being issued for the following purposes:

Paying the costs of acquiring, purchasing, constructing, improving, renovating, enlarging and equipping property, buildings, structures, facilities and related infrastructure for the System;
Funding capitalized interest on the Bonds;
Funding the reserve fund requirement for the Bonds; and,
Paying the costs of issuing the Bonds.

Specifically, the Bonds are designated to fund the following projects:

Lake 7 Design and Land Acquisition
West Lubbock Water System Expansion
Pump Station 11B
East 50th Street Water Line Extension
Southwest Lubbock Sanitary Sewer Expansion
SEWRP Plant #4 Primary Clarifier Rehabilitation

Fiscal Impact

The total amount of the Project costs financed with the Revenue Bonds will not exceed the $66,000,000 total principal amount of one or more series of Water and Wastewater System Revenue Bonds. The annual debt service payments for the Bonds are budgeted through the annual operating budget process and are included in long-term financial planning and rate models. The annual payments are made from all or part of the net revenues of the City's Water and Wastewater System.

Staff/Board Recommending

Cheryl Brock, Interim Chief Financial Officer

Attachments

Resolution - 2025 WWW Notice of Intent

AI# 12907 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.7.

10/08/2024:

Information

Agenda Item

Resolution - Lubbock Power & Light: Consider a resolution authorizing the redemption of the outstanding Series 2015 Electrical Light and Power Systems Revenue Bonds.

Item Summary

The Electric Light and Power System Revenue Bonds, Series 2015 ("Bonds"), were issued for the purposes of (i) acquiring, purchasing, constructing, improving, renovating, enlarging and/or equipping property, buildings, structures, facilities, and/or related infrastructure for Lubbock Power & Light (LP&L).

The preliminary plan of finance contemplates that the outstanding bonds maturing on April 15, 2026, in the years 2026 through 2035 can be called and redeemed on April 15, 2025. The redemption of the Series 2015 Bond based on its 10-Year callable period, in the amount of $7,660,000, would provide $2.1M in future interest costs at 5% for the remaining life of the Bond. The reserve funds used to redeem this bond are expected to be earning a rate less than 5% in interest.

Fiscal Impact

The $7,660,000 redemption will be paid out of reserve funds with savings of $2,097,000 in future interest costs

Staff/Board Recommending

Joel Ivy, Director of Electric Utilities
Electric Utility Board

Attachments

Resolution - Redemption of Revenue Bond - CC

Resolution - EUB

AI# 12877 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.8.

10/08/2024:

Information

Agenda Item

Item Summary

Consider appointments to the Airport Board, Animal Services Advisory Board, Capital Improvements Advisory Committee, Health/Educational Facilities Development Corporation Board, Keep Lubbock Beautiful Advisory Committee, Lubbock Economic Development Alliance, Inc. Board of Directors, Lubbock Emergency Communications District Board of Managers, Market Lubbock, Inc. Board of Directors, Model Codes & Construction Advisory Board, Planning & Zoning Commission, Veterans Advisory Committee, and the Zoning Board of Adjustment.

Fiscal Impact

None

Staff/Board Recommending

Courtney Paz, City Secretary

Attachments

No file(s) attached.

AI# 12881 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.9.

10/08/2024:

Information

Agenda Item

Board Appointments - City Secretary: Consider appointments to the Electric Utility Board.

Item Summary

Consider appointments to the Electric Utility Board.

Fiscal Impact

None

Staff/Board Recommending

Courtney Paz, City Secretary

Attachments

No file(s) attached.

AI# 12909 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.10.

10/08/2024:

Information

Agenda Item

Item Summary

The Planning and Zoning Commission (PZC) and City Council held a joint public hearing on September 26, 2024, to discuss amending the Unified Development Code (Ordinance No. 2023-O0054).

The attached amendments were presented by staff at the joint hearing. The Planning and Zoning Commission (PZC) will make a recommendation on the amendments at their regular meeting on Thursday, October 3, 2024.

Fiscal Impact

None

Staff/Board Recommending

Erik Rejino, Assistant City Manager
Kristen Sager, Director of Planning
Planning and Zoning Commission

Attachments

Ordinance - UDC Landscape Amendments

Proposed UDC Landscape Amendments

AI# 12784 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.11.

10/08/2024:

Information

Agenda Item

Item Summary

On February 2023, Lubbock Power and Light (LP&L) amended the electric rate schedule, terms and conditions of customers, applicable to all rate classes. This amendment removed deposits being collected for utility service. On March 4, 2024, LP&L officially transitioned to retail electric competition.

In order to protect the City of Lubbock against the financial risk from customers that do not pay their utility bill, or have no history with the City of Lubbock, Water Utilities is proposing amendments to the Ordinance to collect deposits from new and at-risk water service customers.

The proposed amendments would enable the City to charge deposits for the following conditions.

Deposits are required to start new service or if a current customer is no longer in good standing with an account.
Deposits can be exempt if conditions are met by customers.
Deposits are refunded by check or credited to eligible customers' account after 12 months of good pay history including interest earned.

Fiscal Impact

The attached proposed ordinance does not include a rate increase for any rate class. The proposed rates allow for a $150 deposit for a residential customer and $550 for a non-residential customer.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
L. Wood Franklin, Division Director of Public Works
Lubbock Water Advisory Commission

Attachments

Ordinance

RedLine Ordinance

LWAC Recommendation Letter

AI# 12904 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.12.

10/08/2024:

Information

Agenda Item

Item Summary

On September 24, 2024, the City Council approved the first reading of the ordinance.

City staff is recommending amendments to Chapter 22 of the City of Lubbock Code of Ordinances based on discussions from budget work sessions related to the replacement of private sewer lateral lines located within public right-of-way (Street or Alley). The proposed changes discussed during the budget work sessions are as follows.

City crews will perform the work.
The Property Owner will pay a standard cost to the City Water Department of $1,000 per repair.
A payment plan is available for owner-occupied properties.
- The payment plan cannot exceed 365 days or 12 monthly billing cycles.
An assistance program for low income residents will be developed by the City Staff.

The proposed ordinance addresses the changes referenced above, and authorizes staff to establish the appropriate policies to support the program, as well as to establish an assistance program.

Fiscal Impact

$300,000 is appropriated in the FY 2024/2025 Budget for the establishment of an Assistance Program.
Expenditures for the private sewer lateral repairs are funded by Capital Improvement Program (CIP) 92747 - Sewer Tap Replacements.
The sewer lateral repair cost of $1,000 paid for by the owner will cover the average material and labor costs associated with each repair and will reimburse the expenditures in the CIP.

Staff/Board Recommending

Erik Rejino, Assistant City Manager
L. Wood Franklin, P.E., Division Director of Public Works

Attachments

Sewer Lateral Ordinance

AI# 12905 Image of Lubbock City Logo 2021

Regular City Council Meeting

7.13.

10/08/2024:

Information

Agenda Item

Item Summary

The purpose of this public hearing is to present information to the City Council regarding the advisability of establishing a Tax Increment Financing (TIF) reinvestment zone pursuant to Chapter 311 of the Texas Tax Code, and to provide an opportunity for public comment in favor of, or in opposition to, the creation of the district, its boundaries, or the concept of tax increment financing. The City Council approved the calling of the Public Hearing at the September 24, 2024 City Council Meeting. A notice of the Public Hearing was published in the Lubbock Avalanche Journal on September 27, 2024, as required by the Act.

The proposed North Park TIF includes approximately 332.8 acres of land in a portion of the City of Lubbock, Lubbock County, Texas, generally bounded by Erskine Street to the north, North Winston Avenue to the east, West Loop 289 to the south, and Frankford Avenue to the west. The purpose of the district is to facilitate development and / or redevelopment by financing the costs of public works, public improvements, and other projects benefiting the district, as well as other costs incidental to those expenditures. Section 311.005(a)(4) of the Tax Code states that an area is eligible to be designated as a Tax Increment Financing reinvestment zone if it is:

In an area described in a petition requesting that the area be designated as a reinvestment zone, if the petition is submitted to the governing body of the City by the owners of property constituting at least fifty percent (50%) of the appraised value of the property in the area according to the most recent certified appraisal roll for the county in which the area is located.

A petition has been received and verified as meeting the requirements by City of Lubbock staff. The next step in the creation process will be for the City Council to adopt a Creation Ordinance, where they will make the following findings:

The petition has been submitted to the City by the owners of property constituting at least 50% of the appraised value of Property within the Zone;
The improvements in the Zone will significantly enhance the value of all the taxable real property in the Zone and will be of general benefit to the City; and
That the Zone meets the requirements of Section 311.005 of the Act.

Fiscal Impact

None

Staff/Board Recommending

Bill Howerton, Deputy City Manager
Brianna Brown, Business Development Director

Attachments

TIF District Map