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OSHKOSH COMMON COUNCIL AGENDA
COUNCIL CHAMBERS, CITY HALL
OSHKOSH, WISCONSIN
August 14, 2024
**REVISED**
Items marked with ** have been revised since the initial notice.

If anyone requires reasonable ADA accommodations, please contact the office of the City Manager at citymgr@oshkoshwi.gov, or phone 920-236-5002.

To send written correspondence to the Council, mail it to the City Manager, place it in the City Hall dropbox, or email it to council@oshkoshwi.gov (prior to the Council meeting).

CLOSED SESSION (5:00 PM, Room 404, City Hall)
The Common Council may convene into closed session pursuant to Section 19.85(1)(e) of the Wisconsin State Statutes where competitive bargaining reasons require a closed session to discuss bargaining options, strategy, parameters, and terms related to the negotiation of a development agreement with respect to the Boatworks redevelopment located at West 4th Avenue and Michigan Street.

CALL TO ORDER (6:00 p.m.)

ROLL CALL

INVOCATION - VOTING FIRST: Deputy Mayor Buelow

Invocation #2

PLEDGE OF ALLEGIANCE

INTRODUCTION OF STAFF

Betsie Anderson, Financial Utility Manager
Joe Kopf, Street Supervisor
Brian Treleven, Street Supervisor

PROCLAMATIONS ISSUED

Oshkosh Freemasons' 175th Anniversary and Oshkosh Masonic Center's 100th Anniversary, August 17, 2024

National See Tracks? Think Train® Week, September 23 - 29, 2024

PRESENTATIONS

Introduction/Presentation by GovHR Regarding City Manager Recruitment

Presentation on Tax Incremental District No. 44 Northwest Oshkosh Expansion Area

CITIZEN STATEMENTS TO COUNCIL
(Citizens are to address the Council only. Statements are limited to five (5) minutes; they must address items that are not listed on the Council meeting agenda, are limited to issues that have an impact on the City of Oshkosh and the Common Council may address at a future meeting, and must not include endorsements of any candidates or other electioneering.) If you require more time please inform the Mayor at the beginning of your presentation.

CONSENT AGENDA ITEMS
(Consent Agenda items are those items of a routine administrative nature that are voted on by the Council in a single roll call vote. Staff recommends approval of all items. Any member of the public or Common Council may request that an item be removed from the Consent Agenda for discussion.)

Report of Bills

Receipt & Filing of Minutes - Library Board, 06.27.24

Receipt & Filing of Claim - Ethan Newby

Receipt & Filing of Claim - Robert Nienhaus

Receipt & Filing of Claim - Jacqueline Saad

10.

Res 24-445

Resolution Authorizing the Issuance and Sale of up to $551,500 Taxable Private Lead Service Line Replacement Loan Program Revenue Bonds, Series 2024, and Providing for Other Details and Covenants with Respect Thereto

11.

Res 24-446

Approve Safe Drinking Water Loan Program Financial Assistance Agreement with the Wisconsin Department of Natural Resources for Project No. 4874-15

12.

Res 24-447

Grant Noise Variance Request for O&J Coatings, Inc. for Fernau Water Tower Painting and Mixing, Conditional upon Department of Public Works Approving Specific Dates the Work Will Be Allowed

13.

Res 24-448

Amend CIP and Award Bid for Public Works Contract No. 24-23 to Visu-Sewer for Sanitary Sewer Lining – Various Locations ($1,132,607.23)

14.

Res 24-449

Amend CIP and Appropriation of Funds for Intergovernmental Agreement with Winnebago County for Reconstruction of CTH "I" (Oregon Street) ($2,676,961.48)

15.

Res 24-450

Approve Specific Implementation Plan Amendment for Loading Dock Access at 3300 Medalist Drive (Plan Commission Recommends Approval)

16.

Res 24-451

Approve Purchase of Technology Updates from LDV Custom Specialty Vehicles for the Mobile Command & Community Outreach Vehicle for the Police Department ($99,577.00)

17.

Res 24-452

Approve Cooperative Purchase of Radios and Components from Motorola Solutions, Inc. for Police Department ($82,360.11)

18.

Res 24-453

Approve Waiver of Purchasing Requirements for Personal Protective Equipment for the Fire Department

19.

Res 24-454

Approve Purchase of Holmatro Extrication Tools from Jefferson Fire & Safety for Fire Department ($49,302.10)

20.

Res 24-455

Approve Cooperative Purchase of Two Dump Truck Chassis from Ewald Automotive Group, LLC for Parks Department ($110,534.50)

21.

Res 24-456

Award Bid to B&P Mechanical Inc. for Seniors Center North Roof Top Unit Replacement for General Services ($49,850.00)

22.

Res 24-457

Award Bid to August Winters and Sons Inc. for Public Museum Boiler Replacement for General Services ($85,282.00)

23.

Res 24-458

Approve Cooperative Purchase of Cellular Phone Service from T-Mobile for Information Technology Division ($109,500.00 annually)

24.

Res 24-459

Approve Amended Special Event - JJetpack Creative to Utilize the Leach Amphitheater for the Valley Vinyl Music Festival, October 12, 2024

25.

Res 24-460

Approve Special Class "B" Licenses

26.

Res 24-461

Remove Diversity, Equity & Inclusion Committee Member (Egal)

27.

Res 24-462

Remove Diversity, Equity & Inclusion Committee Member (Pishler)

28.

Res 24-463

Approve Appointments to the Following Boards and Commissions: Board of Zoning Appeals; Diversity, Equity, and Inclusion (DEI) Committee; Plan Commission; and Sustainability Advisory Board

ITEMS REMOVED FROM CONSENT AGENDA

PENDING ORDINANCE

29.

Ord 24-464

Approve Zone Change from Central Mixed-Use District with Riverfront Overlay (CMU-RFO) to Central Mixed-Use District with Riverfront and Planned Development Overlay (CMU-RFO-PD) at 400 City Center (Plan Commission Recommends Approval)

30.

Ord 24-465

Approve Request to Attach to the City from Town of Nekimi / Zellner Voluntary Attachment: 3669 Oregon Street

31.

Ord 24-466

Amend Section 13-7 of the City of Oshkosh Municipal Code Pertaining to Open Outdoor Fires, Outdoor Fireplaces, Cooking Fires, and Barbecue Grills, Kettles, and Outdoor Hibachis to Remove Permitting Requirements

NEW ORDINANCES (NOTE: It is anticipated that there will be no formal action taken at this meeting on items marked with an asterisk (*) unless Council formally waives the rules.)

32.

Ord 24-467

Approve Zone Change from Central Mixed Use District (CMU) to Central Mixed Use District with a Planned Development Overlay (CMU-PD) at 224 State Street (Plan Commission Recommends Approval) (Applicant Requests Waiving the Rules and Adopting on First Reading)

NEW RESOLUTIONS

33.

Res 24-468

Accept Proposal for Executive Search Services for City Manager Position - MGT/Gov HR ($25,000.00)

34.

**Res 24-469

**Approve General Development Plan and Specific Implementation Plan for a Personal Storage Facility at 400 City Center (Plan Commission Recommends Approval) (Applicant Has Requested Layover of This Issue to August 27th)

35.

Res 24-470

Approve General Development Plan and Specific Implementation Plan for Parking Lot Reconstruction at 224 State Street (Plan Commission Recommends Approval)

36.

Res 24-471

Approve Amendment of Terms of Approval for American Rescue Plan Act (ARPA) Funds to Operation DREAM North

COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS

37.

Discussion and Direction to City Manager

Fireworks Regulation and Enforcement (Larson)

Discussion of Street Lighting Policy (Larson)

Asking the Public If They Want to Continue with the City Manager Form of Government (Esslinger)

38.

Future Agenda Items

Contract for EMS Services Outside of City and Impact on Need for 4th Ambulance Unit, August 27th, in-meeting workshop

Presentation of 2023 Annual Comprehensive Financial Report (ACFR) by KerberRose, August 27th

39.

Future Meetings & Workshops

Budget Workshop #2 - 2025 Early Projections and Direction on Priorities from Council, August 28, 2024, 5:00 p.m.

Undergrounding Utilities, date to be determined

COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS

CITY MANAGER ANNOUNCEMENTS & STATEMENTS

40.

Professional Services Agreement with AECOM for Environmental Services during Geotechnical Subsurface Exploration Project for the 2025 Capital Improvement Projects ($38,845)

41.

Emergency Purchase of Roof Repairs from Kaschak Roofing Inc. for the Public Library ($34,380.00)

42.

Strategic Plan Dashboard Updated for 2nd Quarter

43.

Outstanding Issues

ADJOURN

SUBJECT:

Oshkosh Freemasons' 175th Anniversary and Oshkosh Masonic Center's 100th Anniversary, August 17, 2024

DATE:

08/14/2024

Attachments

Proclamation_Mason Lodge

SUBJECT:

National See Tracks? Think Train® Week, September 23 - 29, 2024

DATE:

08/14/2024

Attachments

Proclamation_See Tracks? Think Train

SUBJECT:

Introduction/Presentation by GovHR Regarding City Manager Recruitment

DATE:

08/14/2024

TO:

Honorable Mayor and Members of the Common Council

FROM:

Kelly Nieforth, Director of Community Development

DATE:

08/14/2024

SUBJECT:

Presentation on Tax Incremental District No. 44 Northwest Oshkosh Expansion Area

Attachments

Presentation on TID No. 44 Northwest Expansion Area

TO:

Honorable Mayor and Members of the Common Council

FROM:

Julie Calmes, Director of Finance

DATE:

08/14/2024

SUBJECT:

Report of Bills

Background

The items below are being presented for approval by the Oshkosh Common Council.
These items have been properly audited and certified by the City Comptroller and are herewith submitted for your allowance in the amount of $7,218,099.12

Bills paid July 19, July 26 and August 2, 2024

$5,885,608.27

Payroll paid August 2, 2024

$1,332,490.85

Attachments

07192024 Check run

07262024 Checkrun

08022024 Checkrun

SUBJECT:

Receipt & Filing of Minutes - Library Board, 06.27.24

DATE:

08/14/2024

Attachments

Library Board Minutes, 06.27.24

SUBJECT:

Receipt & Filing of Claim - Ethan Newby

DATE:

08/14/2024

Attachments

Statewide

SUBJECT:

Receipt & Filing of Claim - Robert Nienhaus

DATE:

08/14/2024

Attachments

Statewide

SUBJECT:

Receipt & Filing of Claim - Jacqueline Saad

DATE:

08/14/2024

Attachments

Statewide

TO:

Honorable Mayor and Members of the Common Council

FROM:

Steven M. Gohde, Assistant Director of Public Works/Utilities General Manager

DATE:

08/14/2024

SUBJECT:

Res 24-445 Resolution Authorizing the Issuance and Sale of up to $551,500 Taxable Private Lead Service Line Replacement Loan Program Revenue Bonds, Series 2024, and Providing for Other Details and Covenants with Respect Thereto

BACKGROUND

The Wisconsin Department of Natural Resources (WDNR) provides financial assistance for communities undertaking water system improvements through the Safe Drinking Water Loan Program (SDWLP). In 2017, the City of Oshkosh (City) received a Principal Forgiveness Loan (PFL) through the SDWLP in the amount of $500,000 to assist residents in replacing private-side lead water service laterals. In 2018, the City also received an additional PFL through the SDWLP in the amount of $300,000. In 2021, the City also received a third PFL through the SDWLP for $280,000. In 2022, the City also received a fourth PFL through the SDWLP for $382,500. These first four (4) grants have allowed the City to assist 698 property owners in replacing their private-side lead water service.

The City has applied for and is in the process of receiving additional money to assist residents in replacing private-side lead water service laterals in the amount of $1,099,500. This year, the Federal money being provided to the WDNR to fund the portion of the SDWLP that includes assistance for private-side lead water service lateral (LSL) replacements is coming from the Bipartisan Infrastructure Legislation. This means that only a portion of the funding is in the form of a PFL ($548,000). The remaining portion is in the form of an interest-charging loan ($551,500). The interest rate on this loan is 0.25%.

This loan will require the issuance of Taxable Private LSL Replacement Loan Program Revenue Bonds, Series 2024, in the amount of $551,500.

At the March 28, 2017 meeting, the Common Council (Council) adopted changes to Chapter 20 of the Municipal Code, which requires the complete replacement of a lead water service lateral if a repair or partial replacement occurs. A program for private-side lead water service lateral replacements was also created, which provides funding to property owners for replacing their private-side lead water service laterals in coordination with construction projects or in an emergency situation where a repair or partial replacement would have previously occurred. The funding provided through this program comes from the SDWLP.

Due to changes in the funding source and program requirements, this program will be revised. The City will be paying the LSL replacement contractors directly, instead of reimbursing property owners for their payments to these contractors. The City will be requiring participants in the program to take out loans with the City to reimburse the City for fifty percent (50%) of these costs.

ANALYSIS

Approval of these agreements will allow the City to recover costs associated with assisting the residents with the replacement of their private-side lead water service laterals. Without this program, the City could not assist residents in replacing their private-side lead water service laterals.

FISCAL IMPACT

There is no fiscal impact to the City related to this agreement. A portion of this SDWLP agreement is for a Principal Forgiveness Loan, which means there is no repayment of this portion. The remaining portion of this loan will be covered by the repayments of the property owners' loans with the City. This loan, like last year's, requires the City must complete the public-side relay prior to applying for financial assistance.

RECOMMENDATION

I recommend approval of the resolutions authorizing the issuance and sale of up to $551,500 Taxable Private LSL Replacement Loan Program Revenue Bonds, Series 2024 and Safe Drinking Water Loan Program Financial Assistance Agreement with the WDNR for Project No. 4874-15.

Attachments

RES 24-445

Exhibit A to Res 24-445

Financial Assistance Agreement

TO:

Honorable Mayor and Members of the Common Council

FROM:

Steven M. Gohde, Assistant Director of Public Works/Utilities General Manager

DATE:

08/14/2024

SUBJECT:

Res 24-446 Approve Safe Drinking Water Loan Program Financial Assistance Agreement with the Wisconsin Department of Natural Resources for Project No. 4874-15

BACKGROUND

The Wisconsin Department of Natural Resources (WDNR) provides financial assistance for communities undertaking water system improvements through the Safe Drinking Water Loan Program (SDWLP). In 2017, the City of Oshkosh (City) received a Principal Forgiveness Loan (PFL) through the SDWLP in the amount of $500,000 to assist residents in replacing private-side lead water service laterals. In 2018, the City also received an additional PFL through the SDWLP in the amount of $300,000. In 2021, the City also received a third PFL through the SDWLP for $280,000. In 2022, the City also received a fourth PFL through the SDWLP for $382,500. These first four (4) grants have allowed the City to assist 698 property owners in replacing their private-side lead water service.

The City has applied for and is in the process of receiving additional money to assist residents in replacing private-side lead water service laterals in the amount of $1,099,500. This year, the Federal money being provided to the WDNR to fund the portion of the SDWLP that includes assistance for private-side lead water service lateral (LSL) replacements is coming from the Bipartisan Infrastructure Legislation. This means that only a portion of the funding is in the form of a PFL ($548,000). The remaining portion is in the form of an interest-charging loan ($551,500). The interest rate on this loan is 0.25%.

This loan will require the issuance of Taxable Private LSL Replacement Loan Program Revenue Bonds, Series 2024, in the amount of $551,500.

At the March 28, 2017 meeting, the Common Council (Council) adopted changes to Chapter 20 of the Municipal Code, which requires the complete replacement of a lead water service lateral if a repair or partial replacement occurs. A program for private-side lead water service lateral replacements was also created, which provides funding to property owners for replacing their private-side lead water service laterals in coordination with construction projects or in an emergency situation where a repair or partial replacement would have previously occurred. The funding provided through this program comes from the SDWLP.

Due to changes in the funding source and program requirements, this program will be revised. The City will be paying the LSL replacement contractors directly, instead of reimbursing property owners for their payments to these contractors. The City will be requiring participants in the program to take out loans with the City to reimburse the City for fifty percent (50%) of these costs.

ANALYSIS

FISCAL IMPACT

RECOMMENDATION

Attachments

RES 24-446

WDNR FAA #4874-15

TO:

Honorable Mayor and Members of the Common Council

FROM:

Steven M. Gohde, Assistant Director of Public Works/Utilities General Manager

DATE:

08/14/2024

SUBJECT:

Res 24-447 Grant Noise Variance Request for O&J Coatings, Inc. for Fernau Water Tower Painting and Mixing, Conditional upon Department of Public Works Approving Specific Dates the Work Will Be Allowed

BACKGROUND

The Fernau Water Tower was installed and painted in 2000. Regular maintenance and inspections are performed on the City's water towers to evaluate the overall condition of the towers. This includes the paint that protects the metal in the water tower structures. Inspections have indicated the interior and exterior paint on the Fernau Water Tower has started to show signs of failure and it needs to be repainted. Typical water tower painting cycles are ten (10) to fifteen (15) years. The Project also includes the installation of a mixing system to improve water quality in the system. Additionally, repairs and improvements to several components of the tower are included. Some of the included items are the installation of a Cathodic Protection System and replacement of a fall-prevention device. This work was awarded to O&J Coatings, Inc. (O&J) by the Common Council (Council) at the February 13^th Council meeting.

Due to the possibility of rain delays, O&J has requested the ability to work on Sundays, if required to meet the Project deadlines through November 30, 2024.

ANALYSIS

Municipal Code Section 17-42 (6) (a) only allows exemptions to the noise limitations in Section 17-42 on construction projects from Monday through Saturday. Allowing this variance would help ensure the work on this Project would be completed on time and that the water tower would not be out of service for a longer period of time.

FISCAL IMPACT

There are no costs to the City.

RECOMMENDATION

I recommend granting approval of the noise variance request for O&J Coatings, Inc. to work on the Fernau Water Tower Painting and Mixing Project on Sundays, conditional upon the Department of Public Works approving the specific dates through November 30, 2024.

Attachments

RES 24-447

TO:

Honorable Mayor and Members of the Common Council

FROM:

Justin Gierach, Engineering Division Manager/City Engineer

DATE:

08/14/2024

SUBJECT:

Res 24-448 Amend CIP and Award Bid for Public Works Contract No. 24-23 to Visu-Sewer for Sanitary Sewer Lining – Various Locations ($1,132,607.23)

BACKGROUND

The purpose of this Project is to restore existing sanitary sewer mains, within the right-of-way, to a water-tight condition by inserting a lining inside the existing pipes. The existing pavements above the sanitary sewers are in good condition and will not require replacement for an extended period of time. This work is located on various streets throughout the City.

ANALYSIS

Engineering staff reviewed one (1) bid, which was lower than the Engineer's Estimate and appears to be in line with previous projects. The low bid was received from Visu-Sewer of Pewaukee, Wisconsin.

FISCAL IMPACT

Funding for a portion of the Project is in the Storm Sewer and Sanitary Sewer sections of the Capital Improvement Program (CIP) (Account No. 03210410-6804-04011 / Contract Control/Storm Sewer/Annual - I & I Sanitary Swr Rehab and Account No. 03210410-6802-04011 / Contract Control/Sanitary Sewer/Annual - I & I Sanitary Swr Rehab).

Additional funding for the remaining portions of the Storm Sewer and Sanitary Sewer sections of this Project is available from CIP Projects which have come in under budget:

$32,159.82 will be transferred from Account No. 03210410-6804-04204 (Contract Control-Storm Sewer-22-04 Algoma Blvd & Vine Ave Recons) to Account No. 03210410-6804-04011 (Contract Control/Storm Sewer/Annual - I & I Sanitary Swr Rehab).
$736,606.34 will be transferred from Account No. 03210410-6802-04204 (Contract Control-Sanitary Sewer-22-04 Algoma Blvd & Vine Ave Recons) to Account No. 03210410-6802-04011 (Contract Control-Sanitary Sewer/Annual - I & I Sanitary Swr Rehab).

Following is a summary of the available funds (after the transfers) and the estimated total construction cost, including ancillary costs such as engineering fees, landfill tipping fees, construction materials testing fees, and other construction-related expenses.

CIP Section

CIP Funds
Budgeted/Transferred

Estimated Total
Construction Cost

Storm Sewer

$44,461

$43,025

Sanitary Sewer

$1,273,059

$1,223,059

Totals

$1,317,520

$1,266,085

RECOMMENDATION

I recommend award to the low bidder, Visu-Sewer, in the amount of $1,132,607.23 and amending the CIP.

Attachments

RES 24-448

24-23 bid tab

TO:

Honorable Mayor and Members of the Common Council

FROM:

Justin Gierach, Engineering Division Manager/City Engineer

DATE:

08/14/2024

SUBJECT:

Res 24-449 Amend CIP and Appropriation of Funds for Intergovernmental Agreement with Winnebago County for Reconstruction of CTH "I" (Oregon Street) ($2,676,961.48)

BACKGROUND

The Surface Transportation Program – Urban (STP-U) allocates Federal funds to complete a variety of improvements to Federal aid eligible roadways in urban areas. The objective of the program is to improve the quality of roadways that are Federal aid eligible within the urban areas. Communities are eligible for funding on roadways that are functionally classified as a collector or higher. Funding is allocated to urban area Metropolitan Planning Organizations (MPO's). The MPO's then have the responsibility to recommend roadways projects for program funding. The Oshkosh Area MPO includes the following entities: City of Oshkosh, Winnebago County, Town of Algoma, Town of Black Wolf, Town of Nekimi, Town of Oshkosh, and Town of Vinland.

The Oshkosh Area MPO had recommended the CTH "I" (Oregon Street) reconstruction project from just south of West 35^th Avenue to Ripple Avenue for funding through the STP-U program for 2024. This construction schedule coincides with the City of Oshkosh sanitary sewer interceptor construction project. Rather than disrupt the area in consecutive construction seasons, the City of Oshkosh and Winnebago County had the two (2) projects combined into a single construction project bid set. This combination of projects results in the lowest total overall costs to the communities, and thus our taxpayers and utility rate payers.

The "local share" of the street reconstruction project will be shared 50-50 between Winnebago County and the City of Oshkosh, with the exception of any necessary right-of-way acquisition, which will be the responsibility of Winnebago County. The cost of the sanitary interceptor sewer will be entirely the responsibility of the City of Oshkosh. Common Council (Council) previously approved the intergovernmental agreement with Winnebago County for the reconstruction of CTH "I" (Oregon Street) at the 7/28/20 Council meeting.

ANALYSIS

Bids were opened by the Wisconsin Department of Transportation on March 13, 2024. The low bid of $4,271,990.98 came in from Michels Corporation. The City of Oshkosh's portion will be $2,676,961.48.

FISCAL IMPACT

Funding for the Sanitary Sewer work and a portion of the Storm Sewer work of this Project is in the Sanitary Sewer and Storm Water sections of the 2024 Capital Improvement Program (CIP) (Account No. 03210410-6802-04401 / Contract Control/Sanitary Sewer/24-01 Oregon St San Intrept Swr Con) and Account No. 03210410-6804-04401 / Contract Control/Storm Sewer/24-01 Oregon St San Intrept Swr Con). Additional funding for the remaining storm sewer portion and the paving portion of this Project is available from CIP Projects which have come in under budget:

$75,000 will be transferred from Account No. 03210410-6801-04301 (Contract Control-Paving-23-01 Wisconsin St Reconstruction) to Account No. 03210410-6801-04401 (Contract Control/Paving/24-01 Oregon St San Intrept Swr Con).
$100,000 will be transferred from Account No. 03210410-6804-04402 (Contract Control-Storm Sewer-24-02 Waugoo Ave Reconstruction) to Account No. 03210410-6804-04401 (Contract Control/Storm Sewer/24-01 Oregon St San Intrept Swr Con).
$200,000 will be transferred from Account No. 03210410-6804-04415 (Contract Control-Storm Sewer-24-15 Iowa/Mich/5^th/7^th Recon) to Account No. 03210410-6804-04401 (Contract Control/Storm Sewer/24-01 Oregon St San Intrept Swr Con).

CIP Section

CIP Funds
Budgeted/Transferred

Estimated Total
Construction Cost

Streets

$75,000

$53,000

Storm Sewer

$300,000

Sanitary Sewer

$3,582,837

$2,323,961

Totals

$3,957,837

$2,676,961

RECOMMENDATION

I recommend amending the CIP.

Attachments

RES 24-449

24-01 Intergovernmental Agreement

TO:

Honorable Mayor and Members of the Common Council

FROM:

Mark Lyons, Planning Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-450 Approve Specific Implementation Plan Amendment for Loading Dock Access at 3300 Medalist Drive (Plan Commission Recommends Approval)

BACKGROUND

The subject site consists of an industrial parcel totaling 17.05 acres. The property is located at the southeast corner of Medalist Drive and West 33rd Avenue. Existing structures include an approximate 140,000 square foot manufacturing building, a separate 19,500 square foot office building, three main off-street parking areas, and accessory structures. Four personal storage facility buildings are also being constructed on the site, which were included in a General Development Plan/Specific Implementation Plan approved by Common Council in 2023. The subject site as well as the surrounding area are located in the Aviation Industrial Park and consist of industrial uses. The 2040 Comprehensive Plan recommends industrial land use for the subject property as well as the adjoining parcels.

ANALYSIS

Lakeside Plastics has purchased a building on the site that was formerly used as an office building by Oshkosh Defense (401 West 33rd Avenue) and intends to use it for a mix of office and manufacturing/warehousing. The applicant plans to add a loading dock to the east side of the building along with additional pavement for truck access to the loading dock. A cross-access easement agreement is required as the new paved loading dock access will run through the neighboring property to the north (450 West 33rd Avenue), which is also owned by Lakeside Plastics. The applicant has provided documentation of the required agreement.

The applicant is requesting a base standard modification (BSM) to allow reduced side yard setback for the new pavement to 10', where code requires a 20' side setback. Staff does not have concerns with the reduced setback as it is abutting an undevelopable area of the industrial site to the east that is used for stormwater ponds. The applicant is requesting a BSM to allow 0.0 fc lighting level for the vehicle circulation area where code requires a minimum of 0.4 fc for all vehicle circulation areas. According to the applicant, the required lighting is not needed for this area as it is only used for truck maneuvering and the lighting of the trucks will be sufficient for accessing the loading dock. Staff is supportive of the requested BSM as the subject area is isolated from all customer, employee, and pedestrian areas and should not cause safety concerns related to vehicle and pedestrian circulation.

FISCAL IMPACT

Approval of this may result in an increase in the assessed property value for the site. The applicant is anticipating spending approximately $82,000 on the proposed project.

RECOMMENDATION

The Plan Commission recommended approval of the requested Specific Implementation Plan Amendment for loading dock access at 3300 Medalist Drive with findings and conditions on August 6, 2024. Please see the attached staff report and meeting minutes for more information.

Attachments

RES 24-50

SIP Amend - 3300 Medalist Dr

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-451 Approve Purchase of Technology Updates from LDV Custom Specialty Vehicles for the Mobile Command & Community Outreach Vehicle for the Police Department ($99,577.00)

BACKGROUND

The Common Council allocated $100,000.00 in the 2024 CIP for technology updates to the Police Department's Mobile Command & Community Outreach Vehicle. The vehicle is used for special events and is the department's Incident Command Center for critical incidents. The vehicle is now 10 years old and updates to the vehicle's technologies are necessary to keep them current and working properly. These updates include computer components, monitors, routing systems and surveillance cameras.

ANALYSIS

Police Department staff secured a proposal from the vehicle's manufacturer (LDV Custom Specialty Vehicles) to provide the technology updates. LDV custom built the vehicle for the Police Department and to ensure lifetime customer service/warranty, is the sole vendor that can review, identify and make any modifications to the vehicle. Purchasing has confirmed this purchase qualifies as sole source exception to our purchasing ordinance.

FISCAL IMPACT

The total fiscal impact of LDV's technology updates is $99,577.00. The Common Council allocated $100,000.00 in the 2024 CIP for this purchase. This purchase will be charged to A/N# 02240211 7210 15431 (ARPA - Police - Motor Vehicles).

RECOMMENDATION

Section 12-11 of the Municipal Code provides that, subject to approval of the City Manager, purchases may be made without following a formal competitive bidding process when the purchase is from only one source of supply. In accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this purchase from LDV Custom Specialty Vehicles, 180 Industrial Drive, Burlington, WI, 53105 in the amount of $99,577.00.

Attachments

RES 24-451

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-452 Approve Cooperative Purchase of Radios and Components from Motorola Solutions, Inc. for Police Department ($82,360.11)

BACKGROUND

At their November 23, 2021, meeting (Resolution 21-583) the Common Council appropriated ARPA funds of $1,889,400.00 to replace police and fire radios planned in the 2022 CIP for specific projects. Since that time, both the Police and Fire Departments have been able to replace and upgrade various necessary radios and components for their systems. The Police Department has identified a need for an additional ten mobile squad radios due to the creation of their one-on-one take-home car program and three additional portable radios for their community service officers (CSO's) and parking control officers (PCO's) inventory.

ANALYSIS

Working with the Police Department, Purchasing identified a National Association of State Procurement Officials (NASPO) cooperative contract with Motorola Solutions, Inc. (Contract Number #505-ENT-O16-SAFETYCOMM-05) to acquire radios meeting the needs noted above. Purchasing has confirmed this contract qualifies as cooperative purchasing exception to our purchasing ordinance.

FISCAL IMPACT

Police and Finance have confirmed there is a fund balance of approximately $83,000.00 in the radio replacement allocation. This cooperative purchase of the radios noted above will have a total fiscal impact of $82,360.11. Utilizing this contract, the city will save approximately 26% ($29,192.55) off list price. Funding for this purchase will be charged to A/N#: 02240211 7212 15131 (Police Radios- ARPA- LOSS REVENUE/CIP- 2021).

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this cooperative purchase from Motorola Solutions, Inc. 1309 E. Algonquin Road, Schaumberg, IL, 60196, for $82,360.11. If there are any questions about this purchase, please contact me or Police Chief Dean Smith.

Attachments

RES 24-452

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-453 Approve Waiver of Purchasing Requirements for Personal Protective Equipment for the Fire Department

BACKGROUND

The Fire Department has identified the need to replace a portion of its personal protective equipment (PPE). The Common Council allocated $166,200.00 in the 2024 CIP for this project. Personal protective equipment is an ensemble intended to protect firefighters from radiant and thermal exposure. PPE must meet standards for safety while allowing for dexterity and comfort. Personal protective equipment is a potentially lifesaving piece of equipment that has mission-critical performance requirements. While the City of Oshkosh Municipal Code requires that all purchases, services, supplies, materials and equipment in excess of $25,000 be competitively bid, due to the specific needs of the department and the implications of life safety, staff believes that the process of utilizing a staff selection and specification committee would be a better approach for this purchase to ensure that the Fire Department's operational needs for personal protective equipment are addressed.

ANALYSIS

Staff recommends the Common Council waive the City's purchasing requirements to enact this approach. Once personal protective equipment has been selected and recommended, Purchasing will review the purchasing options with the vendor to ensure the best price on the specific system is achieved. The final purchase will then be brought forward before the Common Council for approval.

FISCAL IMPACT

The Common Council allocated $166,200 in the 2024 CIP for this project. There is no fiscal impact at this time.

RECOMMENDATION

We recommend that the Council waive the purchasing requirements of Section 12-10 of the Oshkosh Municipal Code to allow a committee to review and select personal protective equipment that is best suited to the operational needs and budgetary requirements of the Fire Department. Please direct any questions on this matter to Fire Chief Mike Stanley.

Attachments

RES 24-453

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-454 Approve Purchase of Holmatro Extrication Tools from Jefferson Fire & Safety for Fire Department ($49,302.10)

BACKGROUND

At their June 25, 2024, meeting (Resolution 24-340), the Common Council allocated an additional $138,225.00 for the purchase of the 2024 Aerial Fire Apparatus. The new truck is expected to be delivered to the Fire Department in August 2024. Fire Department staff have confirmed a portion of these additional funds will be used to outfit the new truck with Holmatro tools and components, which are now standardized on their fire apparatus.

ANALYSIS

Fire Department staff have confirmed Jefferson Fire & Safety is the sole factory authorized source of Holmatro Rescue Equipment for the State of Wisconsin. Fire Department staff secured a proposal from Jefferson Fire & Safety for the Holmatro tools necessary to complete the new fire truck. Purchasing has confirmed this purchase is in accordance with Section 12-11 (sole source/standardization exception) of the Municipal Code.

FISCAL IMPACT

The cost for the Holmatro tools and components from Jefferson Fire &Safety is $49,302.10 and will be charged to A/N#: 0323 0230 7210 66001 (Fire- Apparatus- Engines Pmprs). Finance and the Fire Department have confirmed there are sufficient funds in this account for this purchase.

RECOMMENDATION

Section 12-11 of the Municipal Code provides that, subject to approval of the City Manager, purchases may be made without following a formal competitive bidding process when the purchase is from only one source of supply or when standardization or compatibility is the overriding consideration. In accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this purchase from Jefferson Fire & Safety, 7620 Donna Drive, Middleton, WI 53562 for the amount of $49,302.10.

Attachments

RES 24-454

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-455 Approve Cooperative Purchase of Two Dump Truck Chassis from Ewald Automotive Group, LLC for Parks Department ($110,534.50)

BACKGROUND

The Common Council allocated $184,000.00 in the 2024 CIP for the purchase of two dump trucks for the Parks Department. The first new dump truck will replace cemetery van Unit 409 and will be used for hauling materials from excavating and other cemetery duties. Unit 409 is an E150 Ford Econoline that was primarily used to transport inmate crew for cemetery duties, which is no longer necessary. The dump truck will be much more efficient and effective for cemetery duties. The second new dump truck will replace dump truck Unit 412 and will be used for snow removal and equipment/material handling for Parks and Landscape Operations. Unit 412 is fueled by CNG and provides inadequate fuel economy and insufficient power performance for operational efficiency. This memo seeks Council approval of the purchase of the two truck chassis' for these dump trucks pursuant to the cooperative purchase exception to our purchasing ordinance. Purchasing will be soliciting a bid for the two truck bodies to be installed onto these chassis in the near future.

ANALYSIS

Purchasing confirmed Ewald Automotive Group, LLC holds a State of Wisconsin cooperative contract (#505ENT-M24-VEHICLES-06) for these vehicles. By using the cooperative contracts for these vehicles, the city will save a total of $14,566.00 (11.64%) off list price and secure these vehicles in 2024 dealer allocations, avoiding additional manufacturer delays. Purchasing has confirmed this contract qualifies as cooperative purchasing exception to our purchasing ordinance.

FISCAL IMPACT

The total fiscal impact of these two truck chassis via the State of Wisconsin cooperative contract is $110,534.50. A total of $184,000.00 was allocated for these dump trucks. This purchase will be charged to A/N# 0224 0610 7210 1531 (Motor Vehicles- ARPA-Loss Rev/CIP/2024). The remaining balance will be used to purchase the truck bodies necessary to complete these units. The vehicles being replaced will be disposed of at auction.

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this cooperative purchase of the vehicles noted above from Ewald Automotive Group, LLC, N48 W36833 E Wisconsin Ave, Oconomowoc, WI 53066, for $110,534.50. If there are any questions about this purchase, please contact me or Parks Director Ray Maurer.

Attachments

Res 24-455

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-456 Award Bid to B&P Mechanical Inc. for Seniors Center North Roof Top Unit Replacement for General Services ($49,850.00)

BACKGROUND

The Facilities Maintenance Division works closely with our HVAC consultant to regularly monitor, update and prioritize the annual HVAC replacement schedule for our building's HVAC equipment. The 2024 CIP Roofing/HVAC CIP has been allocated $600,000.00. The rooftop unit on the Seniors Center North building is circa 2002 and, due to its age and condition, is well beyond ASHRAE's (American Society of Heating, Refrigerating and Air-Conditioning Engineers) recommended service life of 15 years. As such, this unit is a top priority in the HVAC replacement schedule. The new unit will be more energy efficient, more reliable, and will provide energy savings as new unit efficiencies are required by the International Energy Code v. 2015. The new unit will have modulated cooling capacity, as opposed to the old unit that did not. The new unit will have a full economizer sequence of operations which will take advantage of using fresh air as opposed to mechanical cooling where the old unit did not. These items alone can result in up to 50% savings on energy costs throughout the year in Wisconsin. Fox Valley MEP, Inc. was engaged to provide design services, bid specifications and construction oversight for this project. The new unit is expected to be installed by late October of this year.

ANALYSIS

Working with Fox Valley MEP, Inc. and Facilities Maintenance staff, Purchasing prepared bid specifications for this project. The bid was advertised in the local newspaper and posted on Onvia Demandstar. Bids were due August 1, 2024. The bid tab is attached. The low bid from B&P Mechanical, Inc. met all the minimum bid requirements.

FISCAL IMPACT

The fiscal impact of this bid is $49,850.00. This bid, added to Fox Valley MEP, Inc's engineering fee of $8,000.00, brings the total fiscal impact of this project to $57,850.00. This project will be charged to A/N#: 0323 0130 7214 63035 (Buildings & Building Improvements- HVAC/Roofing Replacement Program). The 2024 Roofing/HVAC CIP was allocated $600,000.00 and there are sufficient funds in this account for this purchase.

RECOMMENDATION

Purchasing recommends the Common Council award this bid to B&P Mechanical, Inc. for $49,850.00.

Attachments

RES 24-456

Bid Tab OSC N RTU 8-14-24

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-457 Award Bid to August Winters and Sons Inc. for Public Museum Boiler Replacement for General Services ($85,282.00)

BACKGROUND

The Facilities Maintenance Division works closely with our HVAC consultant to regularly monitor, update and prioritize the annual HVAC replacement schedule for our building's HVAC equipment. The Public Museum has two boilers serving the HVAC system. The Peerless boiler was manufactured and installed in 1994. When the boiler was installed, it was 78% efficient. Per ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers) and ASME (American Society of Mechanical Engineers), a boiler loses approximately 5% efficiency in its first 10 years of use, and 10% efficiency per subsequent year after the initial 10. As the boiler is currently 30 years old, it is assumed that the operational efficiency of this boiler is approximately 53%. Due to its age and condition, the boiler is well beyond ASHRAE's recommended service life. As such, this unit is a top priority in the HVAC replacement schedule. A new unit will be more energy efficient and will be approximately 88% efficient vs 53%. The actual energy savings are contingent on the weather, but are expected to provide the Museum with substantial utility savings. The new unit will also qualify for rebates from the Focus on Energy program. The City applied for and received a federal Energy Efficiency and Conservation Block Grant (EECBG) equipment voucher that will cover all costs associated with this project. Fox Valley MEP, Inc. was engaged to provide design services, bid specifications and construction oversight for this project. The new unit is expected to be installed by November 2024.

ANALYSIS

Working with Fox Valley MEP, Inc. and Facilities Maintenance staff, Purchasing prepared bid specifications for this project. The bid was advertised in the local newspaper and posted on Onvia Demandstar. Bids were due August 1, 2024. The bid tab is attached. The low bid from August Winters and Sons Inc. met all the minimum bid requirements.

FISCAL IMPACT

The fiscal impact of this bid is $85,282.00. This bid, added to Fox Valley MEP, Inc's engineering fee of $6,000.00, brings the total fiscal impact of this project to $91,282.00. This project will be charged to A/N#: 0323 0130 7214 63035 (Buildings & Building Improvements- HVAC/Roofing Replacement Program) and will be reimbursed 100% from the EECBG equipment voucher.

RECOMMENDATION

Purchasing recommends the Common Council award this bid to August Winters and Sons Inc. for $85,282.00.

Attachments

Res 24-457

Bid Tab OPM Boiler Replacement 8-14-24

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-458 Approve Cooperative Purchase of Cellular Phone Service from T-Mobile for Information Technology Division ($109,500.00 annually)

BACKGROUND

Since June 2019, the City has utilized Verizon Wireless under the State of Wisconsin's Cooperative Purchasing program for cellular phone service. After five years, the Information Technology (IT) Division felt it would be prudent to compare our current plan and costs with all the authorized cellular phone provider plans on the State's cooperative purchasing program to ensure we are achieving the best savings possible for this service.

ANALYSIS

IT conducted comparisons of a model "high" month of the City's current cellular phone service usage and other needs against the plan offerings of the State's authorized cellular phone service providers. This analysis concluded the "T-Mobile for Government" plan (NASPO ValuePoint Cooperative Purchasing Contract Master Agreement MA176-1) met all of our service needs and, most importantly, by comparing the past year's Verizon usage against the T-Mobile for Government rates for both service and hardware, was the most cost competitive. With T-Mobile's rates, the City is expected to realize an estimated $34,000 per year savings. Purchasing has confirmed this contract qualifies as cooperative purchasing exception to our purchasing ordinance.

FISCAL IMPACT

Using the City's 2023 cellular phone usage as a sample year and applied to the T-Mobile for Government authorized cellular phone provider plan, the estimated annual fiscal impact of this service will be approximately $109,500. This plan is a month-to-month program with no term commitment. IT expects the plan conversion will take place within the next 8–10 weeks and all phone numbers will remain the same. These services are budgeted annually within each applicable department's telephone accounts (6454).

RECOMMENDATION

Section 12-15 of the Municipal Code provides that, subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common Council approve this cooperative purchase from T-Mobile, 12920 SE 38th St, Bellevue, WA 98006. If there are any questions about this purchase, please contact me or Information Technology Manager Tony Neumann.

Attachments

Res 24-458

TO:

Honorable Mayor and Members of the Common Council

FROM:

Kathy Snell, Special Events Coordinator

DATE:

08/14/2024

SUBJECT:

Res 24-459 Approve Amended Special Event - JJetpack Creative to Utilize the Leach Amphitheater for the Valley Vinyl Music Festival, October 12, 2024

Attachments

RES 24-459

Valley Vinyl Music Festival Attachment - Amended

TO:

Honorable Mayor and Members of the Common Council

FROM:

Diane Bartlett, City Clerk

DATE:

08/14/2024

SUBJECT:

Res 24-460 Approve Special Class "B" Licenses

Attachments

Res 24-460

TO:

Members of the Common Council

FROM:

Matt Mugerauer, Mayor

DATE:

08/14/2024

SUBJECT:

Res 24-461 Remove Diversity, Equity & Inclusion Committee Member (Egal)

BACKGROUND

Saida Egal was appointed to the Diversity, Equity & Inclusion (DEI) Committee in June 2022 for a term expiring on May 31, 2025. Ms. Egal has not attended a DEI Committee meeting since March 2023 and has generally not contacted board members or staff, despite numerous attempts to contact Ms. Egal.

ANALYSIS
Vacancies and removal of Board and Commission members are governed by Wisconsin Statutes. Section 17.03 of the Wisconsin Statutes provides that vacancies are caused by death, resignation, removal, or non-residency when residency is a requirement.

Section 17.12 of the Wisconsin Statutes provides a method for the removal of an appointed City official, such as a Committee member, by the Common Council. In this case, because the appointment is made by the Council upon recommendation of the Mayor, the Council may remove the person with or without cause. Cause is defined by the Statutes as inefficiency, neglect of duty, official misconduct, or malfeasance in office.

Because of Ms. Egal's repeated failure to attend meetings and her failure to respond to inquiries regarding service on the DEI Committee, this behavior qualifies as a neglect of duty, for which removal is warranted.

RECOMMENDATION

I recommend that the Common Council remove Saida Egal from the Diversity, Equity & Inclusion Committee.

Attachments

Res 24-461

TO:

Members of the Common Council

FROM:

Matt Mugerauer, Mayor

DATE:

08/14/2024

SUBJECT:

Res 24-462 Remove Diversity, Equity & Inclusion Committee Member (Pishler)

BACKGROUND

Alex Pishler was appointed to the Diversity, Equity & Inclusion (DEI) Committee in June 2022. His appointment was renewed on May 23, 2023, effective June 1, 2023, for a term expiring on May 31, 2025. Mr. Pishler has not attended a DEI Committee meeting since April 2023 and has generally not contacted board members or staff, despite numerous attempts to contact Mr. Pishler.

ANALYSIS
Vacancies and removal of Board and Commission members are governed by Wisconsin Statutes. Section 17.03 of the Wisconsin Statutes provides that vacancies are caused by death, resignation, removal, or non-residency when residency is a requirement.

Section 17.12 of the Wisconsin Statutes provides a method for the removal of an appointed City official, such as a Committee member, by the Common Council. In this case, because the appointment is made by the Council upon recommendation of the Mayor, the Council may remove the person with or without cause. Cause is defined by the Statutes as inefficiency, neglect of duty, official misconduct, or malfeasance in office.

Because of Mr. Pishler's repeated failure to attend meetings and his failure to respond to inquiries regarding service on the DEI Committee, this behavior qualifies as a neglect of duty, for which removal is warranted.

RECOMMENDATION

I recommend that the Common Council remove Alex Pishler from the Diversity, Equity & Inclusion Committee.

Attachments

RES 24-462

TO:

Members of the Common Council

FROM:

Matt Mugerauer, Mayor

DATE:

08/14/2024

SUBJECT:

Res 24-463 Approve Appointments to the Following Boards and Commissions: Board of Zoning Appeals; Diversity, Equity, and Inclusion (DEI) Committee; Plan Commission; and Sustainability Advisory Board

BACKGROUND

In accordance with Section 2-11(I) of the City of Oshkosh Municipal Code, the Mayor shall have the authority to appoint, subject to Council approval, members to the various Boards and Commissions within the City. As vacancies to the City's Boards and Commissions currently exist, the Mayor makes the appointments listed below for consideration by the Common Council.

RECOMMENDATION

The Mayor recommends that the Common Council approve the appointment listed below:

Board of Zoning Appeals

Devin Heinz, appointed to Alternate 1, effective 8/15/2024, term expiring 5/31/2025

Diversity, Equity, and Inclusion Committee

Amanda Kramp, moving from Alternate 2 to Seat 1, effective 8/15/2024, term expiring 5/31/2026
Elizabeth Swartz, appointed to Seat 3, effective 8/15/2024, term expiring 5/31/2025
Lisa Knaack, appointed to Alternate 1, effective 8/15/2024, term expiring 5/31/2025

Plan Commission

Joshua Belville, appointed to Seat 1, effective 8/15/2024, term expiring 5/31/2027

Sustainability Advisory Board

Jaden Zurn, appointed to Alternate 1, effective 8/15/2024, term expiring 5/31/2025

Attachments

RES 24-463

Board of Zoning Appeals_Heinz

DEI Committee_Knaack

DEI Committee_Swartz

Plan Commission_Belville

SAB_Zurn

TO:

Honorable Mayor and Members of the Common Council

FROM:

Mark Lyons, Planning Services Manager

DATE:

08/14/2024

SUBJECT:

Ord 24-464 Approve Zone Change from Central Mixed-Use District with Riverfront Overlay (CMU-RFO) to Central Mixed-Use District with Riverfront and Planned Development Overlay (CMU-RFO-PD) at 400 City Center (Plan Commission Recommends Approval)

BACKGROUND

The subject site consists of the City Center shopping center building, located at the southeast corner of Jackson Street and Division Street. The City Center building is enveloped by a 16.5-acre condo parcel. The surrounding parent parcel has four street frontages as well as frontage on the Riverwalk. The site was constructed in 1970 and has several commercial and institutional users, and the surrounding area consists primarily of commercial uses. The 2040 Comprehensive Land Use Plan recommends Center City use for the subject site.

ANALYSIS

The applicant is requesting a zone change from the existing Central Mixed-Use District with Riverfront Overlay (CMU-RFO) designation to Central Mixed-Use District with Riverfront and Planned Development Overlay (CMU-RFO-PD) for the subject property. The requested Planned Development Overlay designation is intended to allow for flexibility in the zoning ordinance to accommodate a new use on the property. The applicant has submitted plans for a personal storage facility, which will be addressed as a General Development Plan (GDP) and Specific Implementation Plan (SIP) at the Common Council meeting on August 14, 2024.

Staff is supportive of the proposed zone change to include a Planned Development Overlay as it may serve to accommodate future development needs for the site. The Planned Development Overlay will provide flexibility for future development or redevelopment plans as it relates to the unique lot configuration with four street frontages. The proposed CMU-RFO-PD zoning designation is also consistent with the 2040 Comprehensive Land Use Plan recommendation (Center City) as well as the neighboring commercial land uses.

RECOMMENDATION

The Plan Commission recommended approval of the requested zone change for the property located at 400 City Center with findings on July 16, 2024. Please see the attached staff report and meeting minutes for more information.

Attachments

ORD 24-464

Rezone - 400 City Center

TO:

Honorable Mayor and Members of the Common Council

FROM:

Kelly Nieforth, Director of Community Development

DATE:

08/14/2024

SUBJECT:

Ord 24-465 Approve Request to Attach to the City from Town of Nekimi / Zellner Voluntary Attachment: 3669 Oregon Street

BACKGROUND

This is a voluntary attachment of approximately 1.062 acres of privately-owned land and public right-of-way located on the west side of Oregon Street, ¼ mile south of West 35th Avenue in the Town of Nekimi. The subject site contains a single-family home and typical residential accessory structures. The purpose of the attachment is to allow for City sanitary sewer and water main to be connected to the petitioner's house.

ANALYSIS

The property is proposed to be attached with a zoning classification of Single Family Residential-5 (SR-5) District, which is appropriate for the current use of the property. The City's Comprehensive Land Use Plan recommends the subject site, as well as the west side of Oregon Street to the north and south, suitable for industrial uses, however, the existing residential use will remain until market conditions warrant reuse of the property for industrial development. The proposed attachment is compliant with the terms of the intergovernmental agreement between the City and the Town of Nekimi, which has been fully implemented with a Cooperative Plan approved by the State of Wisconsin. The agreement provides for attachments only through unanimous consent of the property owners.

Surrounding uses on the east side of Oregon Street are primarily agricultural with associated single-family farmsteads and agricultural accessory buildings. The west side of Oregon Street contains Fox Valley Technical College and Wittman Regional Airport as well as pockets of single-family uses.

City sanitary sewer and water main is readily available from Oregon Street and is easily accessible. This stretch of Oregon Street is currently being reconstructed by Winnebago County, and it is an opportune time for the petitioner to connect to City services. Other City services, including police and fire protection and trash collection, will not be an issue as most of the area surrounding the subject site is already within the Oshkosh corporate limits.

FISCAL IMPACT

This attachment will add approximately $150,000 in assessed property value to the City. Connection charges will be collected from the petitioner for the original construction of sanitary sewer and water main within Oregon Street.

RECOMMENDATION

It appears that the Zellner Voluntary Attachment is in the best interest of the City and Staff recommends approval as requested.

Attachments

ORD 24-465

Exhibit A to Ord 24-465

Stamped Zellner Map

Stamped Zellner Zoning Petition

Zellner Request to Attach

TO:

Honorable Mayor and Members of the Common Council

FROM:

Mike Stanley, Fire Chief

DATE:

08/14/2024

SUBJECT:

Ord 24-466 Amend Section 13-7 of the City of Oshkosh Municipal Code Pertaining to Open Outdoor Fires, Outdoor Fireplaces, Cooking Fires, and Barbecue Grills, Kettles, and Outdoor Hibachis to Remove Permitting Requirements

BACKGROUND

The mission of the Oshkosh Fire Department is: "The City of Oshkosh Fire Department is a highly trained team that adds value to our community by providing a wide range of emergency services with skill and compassion. We advocate risk reduction through prevention and education and we provide leadership in times of crises."

The fire department utilizes the national Community Risk Reduction (CRR) model to reduce risk in our community. This process, known as "The Five Es," relies on Education, Engineering, Enforcement, Emergency Response and Economic Incentives. This model is a foundational piece of our recently completed Community Risk Assessment.

ANALYSIS

Recreational burning permits are a prevention practice that has been successfully implemented by numerous departments in our area, the State of Wisconsin, the Midwest, and Nationally. Fire departments and municipalities have made a deliberate effort to prevent injuries and property loss by utilizing the permitting process. The Oshkosh Fire Department and prior Common Councils found value in implementing a recreational burning permit to promote education and provide an enforcement component with the intent to prevent future emergency responses.

While some residents of the City of Oshkosh and many non-residents may not see the value and purpose of recreational permits, those who share the opposite concerns should not be disregarded. The permitting process was put in place at the recommendation of the department's Fire Marshall after he researched solutions to address the numerous complaint calls to our non-emergency number and 911 from neighbors who had legitimate concerns about recreational fires that are too close to buildings, hours of burning, and materials being burned. Before the permitting process was implemented, these complaints also were an opportunity to insert the fire department into disputes between neighbors.

Preventive efforts in any application are difficult to quantify and qualify. There is a challenge in attempting to measure something that has not happened. However, over the past four years, the department has seen a very steady rise in its overall number of incident responses. An incident type that has remained static and has not demonstrated the same rate of rise is unauthorized burning which is how these responses are classified by the National Fire Incident Reporting System (NFIRS). I would view that as an indication that the permitting process has had positive results and has shown a benefit.

While the fee may be viewed by some as extraneous and unnecessary, it is also routinely associated with the burning permit process in other municipalities. Risk reduction occurs through a commitment of staff and resources. The fee can offset that expense. It is also applied to those that are creating the risk.

FISCAL IMPACT

Tragically, in the last several days the Oshkosh Fire Department responded to an incident in a neighboring municipality where gasoline was thrown on a recreational fire. That municipality does not have a recreational burn permitting process. The two victims received 2nd and 3rd-degree burns over large portions of their bodies. It cannot be said with absolute certainty that a burn permit would have prevented this tragedy. However, preventing these types of incidents and injuries is precisely the intent of why the permitting process was implemented. The cumulative sum of $15,000.00 yearly is paltry in comparison to the cost of the medical bills that will be amassed by these burn victims who will likely require lengthy medical care that could include skin grafts. That cost does not account for the pain and suffering of the victims and their families either.

RECOMMENDATION

My recommendation as the Fire Chief is that the current permitting process not be altered. I would caution against reversing a practice that was put in place to reduce risk. By doing so the department would suffer a reduction in its ability to educate and would lose an important component of enforcement.

Attachments

ORD 24-466

amend outdoor burning ordinance13-7 clean

amend outdoor burning ordinance13-7 redline

TO:

Honorable Mayor and Members of the Common Council

FROM:

Mark Lyons, Planning Services Manager

DATE:

08/14/2024

SUBJECT:

Ord 24-467 Approve Zone Change from Central Mixed Use District (CMU) to Central Mixed Use District with a Planned Development Overlay (CMU-PD) at 224 State Street (Plan Commission Recommends Approval) (Applicant Requests Waiving the Rules and Adopting on First Reading)

BACKGROUND

The subject site consists of a one-acre parcel located at the southeast corner of State Street and Waugoo Avenue. The site includes a commercial building (former Oshkosh Northwestern building) and a parking lot with two garages accessed from Waugoo Avenue. The site is zoned Central Mixed Use District (CMU), and the surrounding area is a mixture of commercial, residential, and institutional land uses. The 2040 Comprehensive Land Use Plan recommends Center City use for the subject area.

ANALYSIS

The requested Planned Development Overlay designation is intended to allow for flexibility in the zoning ordinance to allow for reconstruction of the existing legal nonconforming parking lot. The Planned Development Overlay will assist with providing needed parking for the site. The CMU-PD zoning designation will remain consistent with the 2040 Comprehensive Land Use Plan recommendation of Center City for the subject site.

The applicant is requesting that Common Council waive the rules and adopt on first reading. The applicant states that they will have 4-6 weeks upon approval to complete all underground mechanicals for the parking lot and install services into the building through an underground trench, in the parking lot, prior to pouring the parking lot. Pouring needs to be completed before the end of paving season. The asphalt crew shuts down for the season in the middle to end of October. Additionally, they are not comfortable keeping the modified contamination cap open through the winter season and their intent is to complete the install of the cap as soon as possible to comply with Wisconsin Department of Natural Resources requirements.

RECOMMENDATION

The Plan Commission recommended approval of the requested zone change at 224 State Street with findings on August 6, 2024. Please see the attached staff report and meeting minutes for more information.

Attachments

ORD 24-467

Rezone - 224 State St

TO:

Honorable Mayor and Members of the Common Council

FROM:

John Fitzpatrick, Asst. City Manager/Director Admin Services

DATE:

08/14/2024

SUBJECT:

Res 24-468 Accept Proposal for Executive Search Services for City Manager Position - MGT/Gov HR ($25,000.00)

BACKGROUND

City Manager Rohloff announced his impending retirement, effective January 3, 2025. At the time of the announcement, Council provided direction to staff to solicit a proposal from a reputable organization to provide executive recruitment services for the upcoming vacancy.

ANALYSIS

The City has previously utilized GovHR, now part of MGT, for executive recruitment services with positive results. MGT/GovHR has been utilized in the last five years by over 100 cities, villages, and towns to fill manager/administrator positions throughout the United States and are a leader regionally as well as nationally in their field.

FISCAL IMPACT

The estimated impact of this agreement is approximately $25,000.00.

RECOMMENDATION

Based on the analysis conducted, staff recommends approval of the City Manager Executive Recruitment Services proposal provided by MGT/GovHR.

Attachments

RES 24-468

MGT/GovHR Proposal

TO:

Honorable Mayor and Members of the Common Council

FROM:

Mark Lyons, Planning Services Manager

DATE:

08/14/2024

SUBJECT:

**Res 24-469 **Approve General Development Plan and Specific Implementation Plan for a Personal Storage Facility at 400 City Center (Plan Commission Recommends Approval) (Applicant Has Requested Layover of This Issue to August 27th)

BACKGROUND

The subject site consists of the City Center building, located at the southeast corner of Jackson Street and Division Street. The City Center building is enveloped by a 16.5-acre condo parcel. The surrounding parent parcel has four street frontages as well as frontage on the Riverwalk. The site was constructed in 1970 and has several commercial and institutional users, and the surrounding area consists primarily of commercial uses. The 2040 Comprehensive Land Use Plan recommends Center City use for the subject site.

ANALYSIS

The applicant is proposing to remodel the northern portion of the City Center building for a personal storage facility use, Extra Space Storage. The personal storage facility will use approximately 75,000 sq. ft. (10%) of the overall building. The applicant is requesting a base standard modification to allow the personal storage facility use as it is not permitted in the Central Mixed Use (CMU) District.

According to the applicant, the site will have overhead doors for customer vehicle access and approximately 35 customer cars per day are anticipated. The applicant notes that insufficient parking has been a problem when the site is fully utilized. The storage use will result in a reduction of parking demand for the site as it will only need 4 parking spaces as compared to other commercial uses which have a higher parking demand. The applicant feels that this will help with future parking needs for the site. The applicant states that the space has been on the market for 2 years and has received no interest as the market for large office space has dramatically changed over the last 5 years. They also feel that the proposed use will provide needed storage space for nearby apartment tenants.

The proposed building exterior modifications include closing the existing loading dock and providing glass overhead doors as well as painting the concrete panels and installing recyclable metal cladding on portions of the facades. The applicant also proposes using spandrel glass in window openings to shield the view of the storage operations within the building. This is intended to limit the industrial appearance and use of the site.

The applicant has submitted plans to remove existing building foundation landscaping for installation of new landscaping. The new landscaping will result in 136% of the existing landscaping points in these areas, which is intended to offset the requested base standard modification (BSM) to allow the prohibited land use.

A Plan Commission (PC) workshop was held on May 21, 2024 to discuss the proposed plans. PC was generally supportive of the plans, but voiced concerns with storage along a major thoroughfare, Jackson Street. PC also felt that the proposed building updates could be an improvement to the appearance of the building and it may be an opportunity to add greenspace.

BOARD/COMMISSION INFORMATION

Staff expressed concerns with allowing a storage use within the CMU District as the zoning ordinance only allows this use within industrial zoning districts and the use may not fit the character of a downtown area. There are existing personal storage facilities within the City in mixed use zoning districts, such as U-Haul sites on Ohio Street and North Koeller Street, and CubeSmart on South Koeller Street. However, the U-Haul on Ohio Street is zoned Urban Mixed Use (UMU) and was established prior to the current zoning ordinance, making it a legal nonconforming use. The U-Haul and CubeSmart sites along Koeller Street are zoned Suburban Mixed Use (SMU) and were approved with the intent of including commercial out lots along the street frontage to buffer the storage facility from public view.

The 2040 Comprehensive Land Use Plan recommendation of Center City is not intended to allow for storage or industrial uses. The site is located within the Downtown Outer Core subarea of the Imagine Oshkosh Plan, which does not list storage or industrial uses as desired land uses. Staff expressed concerns with setting a precedent of allowing a prohibited use that is inconsistent with the Comprehensive Land Use Plan and Imagine Oshkosh Plan for the Center City area.

At the July 16, 2024 Plan Commission voiced support for the proposed use developed and made the below findings in support of the proposed development and as justification for the necessary Base Standard Modifications. The attached minutes provide further information related to their comments and decision-making.

Does not detract from the physical appearance of the area and actually improves the look of a building that is a long-term staple of our downtown area
Produces a logical use for a downtown area that has limited storage opportunities
The continued growth of the downtown area for residential use with multi-family housing will necessitate increased convenient self-storage

FISCAL IMPACT

Approval of this may result in an increase in the assessed property value for the site. The applicant is anticipating spending approximately $850,000 on the proposed project.

RECOMMENDATION

The Plan Commission recommended approval of the requested General Development Plan and Specific Implementation Plan for a personal storage facility at 400 City Center with findings and conditions as established on July 16, 2024. Please see the attached staff report and meeting minutes for more information.

Attachments

RES 24-469

GDP SIP 400 City Center

TO:

Honorable Mayor and Members of the Common Council

FROM:

Mark Lyons, Planning Services Manager

DATE:

08/14/2024

SUBJECT:

Res 24-470 Approve General Development Plan and Specific Implementation Plan for Parking Lot Reconstruction at 224 State Street (Plan Commission Recommends Approval)

BACKGROUND

FISCAL IMPACT

Approval of this may result in an increase in the assessed property value for the site. The applicant is anticipating spending approximately $175,000 on the proposed project.

RECOMMENDATION

The Plan Commission recommended approval of the requested General Development Plan and Specific Implementation Plan for parking lot reconstruction at 224 State Street with findings and conditions on August 6, 2024. Please see the attached staff report and meeting minutes for more information.

Attachments

RES 24-470

GDP SIP 224 State St

TO:

Honorable Mayor and Members of the Common Council

FROM:

Mark Rohloff, City Manager

DATE:

08/14/2024

SUBJECT:

Res 24-471 Approve Amendment of Terms of Approval for American Rescue Plan Act (ARPA) Funds to Operation DREAM North

BACKGROUND

On July 9, 2024, the Common Council approved a grant in the amount of $126,000 for Operation DREAM North. Their original grant request was for over $275,000, with a project budget that indicated they would also raise $77,000. After I discussed the lower recommended grant amount with Operation DREAM North President Rodney Bourrage, he asked if his fundraising amount could be lowered to $30,000 given the reduced level of the grant. I thought that was a reasonable request and incorporated this reduced amount into the grant award recommendation. In my view, the $30,000 of donations should be viewed as a grant match, and I communicated that intent with Council in my memo recommending the grant.

As Mr. Bourrage and I have been discussing the terms of his contract following the grant approval by Council, he indicated that it was not his expectation to provide that $30,000 as a match for the grant. In fact, Mr. Bourrage had assumed that he would receive the entire $126,000 up front. Future discussions included trying to find a way to provide a slight upfront disbursement of funds, but Mr. Bourrage has indicated that he needs more funds up front in order to begin his fundraising and to begin his program by September 1st. This represents a significant departure from how we have done previous ARPA grants, as well as other federal funds that we have dispersed to community groups, such as our Community Development Block Grant (CDBG) program. Given that I had represented to Council that there would be matching funds, and that there would be no upfront disbursement, I believe that Council should approve the revised conditions.

ANALYSIS

I had asked Mr. Bourrage to provide me with a revised request for disbursement of funds. This request is incorporated into the revised contract and accompanying exhibit that sets the terms of approval for the grant. Operation DREAM North is requesting upfront funds of approximately $74,900. I have amended the proposed grant agreement to allow that initial disbursement, with a subsequent disbursement of the remaining funds after documentation for the initial $74,900 disbursement is received and approved.

As I have previously indicated, this manner of disbursement is a significant departure from what we have done with other grant recipients. If approved, this may set a precedent for other groups with whom we are currently providing drafts of their ARPA agreements. With that said, some of the community groups who have been awarded ARPA funds may be in a different financial situation than other more well-established nonprofit groups, who may have more financial resources to be able to absorb costs until such time as they are reimbursed. As a result, I may be receiving additional requests of this nature and would need to bring those agreements to Council for approval if this amendment is authorized.

FISCAL IMPACT

From a financial accountability standpoint, disbursing funds without prior documentation is a departure from our practices with other grants. If a group approved for upfront distribution of funds fails to provide documentation, after the fact, it may be difficult to recover these funds if they are disallowed per our agreement. This may result in funds being withheld for future disbursements, and may also result in us not having final full documentation for these grants. I want Council to understand the risks that we are running should we award these grants in this fashion.

Attachments

RES 24-471

Operation DREAM North Grant Agreement

SUBJECT:

Fireworks Regulation and Enforcement (Larson)

DATE:

08/14/2024

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jim Collins, Director of Transportation

DATE:

08/14/2024

SUBJECT:

Discussion of Street Lighting Policy (Larson)

BACKGROUND

Recently, Wisconsin Public Service (WPS) began the replacement of old concrete streetlight poles in a neighborhood on the northeast side of the city. This project and the WPS policy change was explained to Council at the January 10, 2023, Council meeting. The implementation of that policy change and this project was initially supposed to begin in 2023, but has only recently begun. The old concrete poles have been deemed structurally deficient and in need of replacement by WPS. In recent years, WPS was purchased by WE Energies. WE Energies' (and consequently WPS's) new standard is to use wood poles. Any pole other than wood is now considered an upgrade and subject to an additional charge to the City, which is unbudgeted and could have significant financial implications for the City. Prior to WE Energies' acquisition, WPS would occasionally replace older concrete poles with fiberglass at no additional cost. Since the WPS standard has been changed, this is no longer the case. Following the presentation to Council, no change in City policy was made, so no further action was taken by Council. Staff did, however, agree to upgrade wooden poles to fiberglass along city gateway corridors administratively, and that cost was budgeted.

WPS owns 74% of the streetlights in the city. The remainder are owned by the City, and the City standard remains aluminum or steel poles, as that is what we believe is the most cost-effective option for us. We have been replacing WPS poles with City poles during street reconstruction projects, but those represent a limited number of poles given the number of poles owned by WPS city-wide.

Now that WPS is beginning to implement its new replacement policy, people are now noticing the new wooden poles. Please note, however, that there are also quite a few wooden poles in the surrounding area and neighborhoods as well. A presentation on this topic was made to the Common Council in January of 2023 (attached). The direction given at that time was fiberglass poles on Jackson Street and gateways and make no change to the WPS standard (now changed to wooden poles) on residential streets. The exception would be if a street was being reconstructed and the City could install our own City-owned street lighting. In those cases, the cost is budgeted for in the capital project. The City's streetlight policy has not changed. Please note that the costs in the presentation are from January 2023 and have increased since then.

Attachments

Streetlight Presentation to Council, January 10, 2023

SUBJECT:

Asking the Public If They Want to Continue with the City Manager Form of Government (Esslinger)

DATE:

08/14/2024

SUBJECT:

Contract for EMS Services Outside of City and Impact on Need for 4th Ambulance Unit, August 27th, in-meeting workshop

DATE:

08/14/2024

SUBJECT:

Presentation of 2023 Annual Comprehensive Financial Report (ACFR) by KerberRose, August 27th

DATE:

08/14/2024

SUBJECT:

Budget Workshop #2 - 2025 Early Projections and Direction on Priorities from Council, August 28, 2024, 5:00 p.m.

DATE:

08/14/2024

SUBJECT:

Undergrounding Utilities, date to be determined

DATE:

08/14/2024

TO:

Honorable Mayor and Members of the Common Council

FROM:

Mark Rohloff, City Manager

DATE:

08/14/2024

SUBJECT:

Professional Services Agreement with AECOM for Environmental Services during Geotechnical Subsurface Exploration Project for the 2025 Capital Improvement Projects ($38,845)

BACKGROUND

An agreement for subsurface exploration and geotechnical engineering evaluation services for the 2025 and 2026 Capital Improvement Program (CIP) was being awarded to Professional Service Industries, Inc. (PSI) at the July 23, 2024 Common Council Meeting. In conjunction with the subsurface exploration services to be performed for the 2025 CIP projects by PSI, the Department of Public Works has requested a proposal from AECOM to provide environmental services during the subsurface exploration services. These services are in compliance with the City's Environmental Services Program.

The intent of the Environmental Services program is to identify subsurface environmental impacts and pre-plan soil and groundwater management prior to awarding the construction projects. This approach of pre-planning for management of impacted material reduces or eliminates future liability; reduces management costs; and reduces/eliminates construction change orders resulting from unanticipated landfill disposal charges, soil and groundwater management, and lost time during construction.

ANALYSIS

AECOM was chosen to provide these services due to their experience in providing these services to the City in the past; and their local office location, which due to its physical closeness to the projects, allows AECOM to provide cost-effective rapid response to the projects.

FISCAL IMPACT

The cost of these services is estimated not to exceed $38,845 and will be split among the Street Paving, Storm Water, Water, Sanitary Sewer, and Property Improvement CIP sections. Funding was budgeted in all five (4) sections of the 2024 CIP (Account #03210410-68XX-XXXXX/Multiple Funds and #03231717-7216-63001/Parking Lot Improvements-Land Improvement-Parking Lot Improvements.

RECOMMENDATION

Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this professional services agreement.

Please contact me if you have any questions concerning this professional services agreement.

Attachments

AECOM 2025 Env Support during Geotech proposal

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

08/14/2024

SUBJECT:

Emergency Purchase of Roof Repairs from Kaschak Roofing Inc. for the Public Library ($34,380.00)

BACKGROUND

Facilities Maintenance and our roofing consultant from Specialty Engineering Group (SEG) identified the Public Library roof as the top roof replacement project for 2024. Annual roof and HVAC replacement projects are funded from the HVAC/Roofing CIP, which was allocated $600,000.00 in 2024. The project consisted of replacement of roof areas 4-9, covering the 1993 addition to the original library building. The roof systems covering that addition were installed in 1993 and have been in service approximately 30 years, well beyond the 18–20-year normal anticipated service life for the existing stone ballasted ethylene propylene diene terpolymer (EPDM) roof system. Purchasing solicited bids for the roof replacement and at their January 23, 2024, meeting the Common Council awarded the project to Kaschak Roofing Inc. for $197,900.00.

ANALYSIS

Work began on the project this past June. As the project was completed, it was determined that another adjacent roof area (area 2) was also leaking. This leak was also contributing to water penetrating the interior of the building. In light of this unforeseen leak and that normal procurement methods would take several additional weeks, adding to the detrimental impact of this water on the library interiors, the City Manager approved expediting the repair.

FISCAL IMPACT

SEG quickly solicited quotes from qualified roofers to perform this roof repair. Kaschak Roofing Inc. provided the low quote of $34,380.00. There are sufficient funds within the HVAC/Roofing CIP for this additional repair. With approval from the City Manager, this repair was charged to A/N# 03230130 7214 63035 (HVAC/Roofing Replacement Program. Kaschak Roofing Inc. began the repairs on July 29th and expects to be completed within a few days.

RECOMMENDATION

Chapter 12-14(1) of the Municipal Code of the City of Oshkosh provides that, subject to the approval of the City Manager and without separate approval from the Common Council, the City's Purchasing Authority or City Departments or Divisions may enter into agreements without following a competitive bidding or quotation process for purchases when warranted by an emergency situation that threatens the public health, safety, or welfare and all the following conditions exist: was unforeseen, calls for immediate action, and cannot be responded to using established procurement methods. In accordance with Section 12-14(1) of the Code, I am hereby submitting this report. Please contact me if you have any questions about this agreement.

SUBJECT:

Strategic Plan Dashboard Updated for 2nd Quarter

DATE:

08/14/2024

Background

The City of Oshkosh 2023-2024 Strategic Plan Dashboard has been updated for the second quarter. For more information about this plan, or prior plans, please visit our Strategic Plan web page.

SUBJECT:

Outstanding Issues

DATE:

08/14/2024

Attachments

Outstanding Issues 08.14.24