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MEETING AGENDA
City Council
REGULAR SESSION CITY COUNCIL
September 16, 2025

HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154

CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team

AGENDA
TUESDAY, SEPTEMBER 16, 2025 at 6:00 p.m.

Call to Order

Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Pro Tem Brown)

Proclamations

National Finance and Accounting Appreciation Week-September 15-21, 2025 (Mayor Pro Tem Brown)

National I.T. Professionals Day-September 16, 2025 (Councilmember Watson)

Human Resources (H.R.) Professional Day-September 26, 2025 (Councilmember Macaluso)
"HumanifyAI" is the theme 2025

Fire Prevention Week October 5-11, 2025 (Councilmember Westbrook)

City Events and Announcements

Announcements of upcoming City Events (B. James/S. Gonzalez)
Announcements and recognitions by the City Manager (S. Williams)
Announcements and recognitions by the Mayor (R. Gutierrez)

Hearing of Residents

This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.

All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting.

All handouts and/or USB devices must be submitted to the City Secretary no later than noon on the Monday preceding the meeting. Handouts will be provided to each Councilmember prior to the start of the meeting by the City Secretary. All USB devices will be vetted by City IT staff to ensure City property is protected from malware.

Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered.

Consent Agenda Items

The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.

Minutes – Approval of the minutes from the City Council Meeting on September 2, 2025 (S.Edmondson/S.Courney)

Appointments, Re-appointments, and Resignations - City of Schertz Boards, Commissions and Committees

Appointments

Parks

Jason Hernandez
Rodricus Harvey

Re-appointments

EDC

Eryn McElroy

Reynaldo Chavez

Parks

Robert Sheridan
Reginna Agee
Elizabeth Wiley

Building and Standards

Glen Outlaw

Andrew Buratowski

Resolution 25-R-120 - Authorizing an Interlocal Agreement for EMS billing services with the City of Alamo Heights (S.Williams/J.Mabbitt)

Resolution 25-R-117 - Authorizing expenditures with Medic Built, Frazer, and Tellus Equipment Solutions for the FY 25/26 Vehicle Replacement Program (B.James/D.Hardin/M.Chappell)

Resolution 25-R-119 - Authorizing an Interlocal Agreement with the Schertz Housing Authority for Cooperative Purchasing Services (S.Gonzalez/J.Kurz/D.Ellenburg)

Resolution 25-R-122 - Authorizing the EMS, Utility Billing, Schertz Magazine, and Library debt revenue adjustments (S.Gonzalez/J.Walters)

Resolution 25-R-126 - Authorizing a Schertz Main Street Area Preservation Incentive Program Grant for 420 Curtiss (S.Williams/B.James)

Resolution 25-R-135 - Authorizing an Interlocal Agreement with Guadalupe County for parking lot striping (S.Williams/B.James)

Resolution 25-R-131 Reappointment of Brian Edgington to Board of Directors Place D-4 of Cibolo Local Government Corporation (Mayor/S.Edmondson)

10.

Resolution 25-R-130 - Appointment of Dan Swart to Cibolo Valley Local Government Corporation (Mayor/S.Edmondson)

Discussion and Action Items

11.

Ordinance 25-T-038 - Authorizing an amendment to the Fiscal Year 2024-2025 Budget (S.Gonzalez/J.Walters)

12.

Resolution 25-R-125 - Amending the Main Street Area Preservation Incentive Program and the Main Street Local Flavor Economic Development Program (S.Williams/B.James)

13.

Resolution 25-R-127 - Approving a Schertz Main Street Local Flavor Economic Development Grant for 534 Main (S.Williams/B.James)

14.

Resolution 25-R-129 - Authorizing a contract with the Cibolo Creek Municipal Authority (CCMA) for the expansion of the South Wastewater Treatment Plant (S.Williams/B.James)

15.

Resolution 25-R-132 -Selection of a Candidate for the TML Region 7 Director Election (Mayor/S.Edmondson)

Public Hearings

16.

Resolution 25-R-101 - Conduct a public hearing regarding annexation vs. land use regulation related to Resolution 25-R-101 Special Election for properties within a five-mile boundary of JBSA-Randolph (Mayor/B.James/S.Edmondson)
Following the Public Hearing, there will be a 45 minute Workshop Session for open dialogue between Residents, Council and Staff to address questions or concerns.

Closed Session

17.

The City Council will meet in closed session under Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect.

Project E-107

18.

The City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters, to conduct the annual evaluation of the City Secretary, Ms. Sheila Edmondson.

Reconvene into Regular Session

19.

Take any action based on discussion held in Closed Session under Agenda Item # 17.

20.

Take any action based on discussion held in Closed Session under Agenda Item # 18.

Information available in City Council Packets - NO DISCUSSION TO OCCUR

21.

Comal Appraisal District Board of Director Election Information

22.

Guadalupe Appraisal District Board of Directors Election Information

Adjournment

Requests and Announcements

Requests by Mayor and Councilmembers for updates or information from Staff
Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda
City and Community Events attended and to be attended (Council)

CERTIFICATION

I, SHEILA EDMONDSON, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 10TH DAY OF SEPTEMBER 2025 AT 7:15 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.

SHEILA EDMONDSON

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON ________DAY OF ___________________, 2025.
TITLE: _______________________________

This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030.

The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.

Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.

COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS

Mayor Gutierrez
Member
Audit Committee
Investment Advisory Committee
Main Street Committee
TIRZ II Board

Liaison
Board of Adjustments
Senior Center Advisory Board-Alternate

Councilmember Davis– Place 1
Member
Interview Committee
Main Street Committee - Chair
TIRZ II Board

Liaison
Parks & Recreation Advisory Board
Schertz Housing Authority Board
Transportation Safety Advisory Board

Councilmember Watson – Place 2
Member
Audit Committee

Liaison
Library Advisory Board
Senior Center Advisory Board
Cibolo Valley Local Government Corporation-Ex-Officio

Councilmember Macaluso – Place 3
Member
Interview Committee
Hal Baldwin Scholarship Committee
TIRZ II Board

Liaison
Animal Services Advisory Committee

Councilmember Guerrero – Place 4
Member
Hal Baldwin Scholarship Committee
Investment Advisory Committee

Liaison
Schertz Historical Preservation Committee

Councilmember Westbrook – Place 5
Liaison
Schertz-Seguin Local Government Corporation (SSLGC)
Planning and Zoning Commission
Schertz Historical Preservation Committee
Cibolo Valley Local Government Corporation (CVLGC)-Alternate

Councilmember Heyward – Place 6
Member
Animal Services Advisory Committee
Audit Committee
Interview Committee-Chair
Investment Advisory Committee
Main Street Committee

Liaison
Building and Standards Commission
Economic Development Corporation - Alternate
Senior Center Advisory Board

Councilmember Brown – Place 7
Member
Main Street Committee
Schertz-Seguin Local Government Corporation (SSLGC)

Liaison
Economic Development Corporation

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

National Finance and Accounting Appreciation Week-September 15-21, 2025 (Mayor Pro Tem Brown)

Attachments

Finance and Accounting Appreciation Week 2025

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

National I.T. Professionals Day-September 16, 2025 (Councilmember Watson)

Attachments

HR Professionals Day Sept. 26, 2025

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

Human Resources (H.R.) Professional Day-September 26, 2025 (Councilmember Macaluso)
"HumanifyAI" is the theme 2025

Attachments

HR Professionals Day Sept.26, 2025

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Fire Department

Subject:

Fire Prevention Week October 5-11, 2025 (Councilmember Westbrook)

BACKGROUND

Since 1922, the NFPA has sponsored the public observance of Fire Prevention Week. In 1925, President Calvin Coolidge proclaimed Fire Prevention Week a national observance, making it the longest-running public health observance in our country. During Fire Prevention Week, children, adults, and teachers learn how to stay safe in case of a fire. Firefighters provide lifesaving public education in an effort to drastically decrease casualties caused by fires.

This year’s Fire Prevention Week™ (FPW™) campaign, October 5-11, “Charge into Fire Safety™: Lithium-Ion Batteries in Your Home,” works to educate everyone about using these batteries safely. The campaign stresses how important it is to BUY, CHARGE, and RECYCLE safely when it comes to lithium-ion batteries.

Attachments

Fire Prevention Week Proclamation

Agenda No. 1.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

Minutes – Approval of the minutes from the City Council Meeting on September 2, 2025 (S.Edmondson/S.Courney)

Attachments

09-02-2025 Draft Minutes

Agenda No. 3.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Emergency Medical Services

Subject:

Resolution 25-R-120 - Authorizing an Interlocal Agreement for EMS billing services with the City of Alamo Heights (S.Williams/J.Mabbitt)

BACKGROUND

In August of 2012, the EMS department was contacted by the Alamo Heights Fire Department regarding EMS Billing. Alamo Heights Fire Department provides EMS transport services for their City as well as for the cities of Terrell Hills and Olmos Park. The City entered into a five-year agreement with the City of Alamo Heights to provide billing services, and it was renewed in October 2017 and again in September 2022.

This agreement expires on September 30, 2025. The EMS Department has been successful in providing Alamo Heights with billing services and there is interest in both cities to continue to provide billing services to the City of Alamo Heights.

GOAL

To provide EMS billing services to the City of Alamo Heights. This agreement will automatically renew after the initial one-year term for a total of three years, expiring on September 30, 2028.

COMMUNITY BENEFIT

Providing EMS billing services will provide EMS with some additional revenue to allow continued services for the cities we serve.

SUMMARY OF RECOMMENDED ACTION

Staff recommends City Council authorize the City Manager to enter into an inter-local agreement with the City of Alamo Heights for the provision of EMS billing services.

FISCAL IMPACT

Based upon historical collections for Alamo Heights, this agreement generates approximately $33,000 annually. Being compensated on a percentage of collections provides an incentive to our billing staff as the more dollars we collect for Alamo Heights, the higher our compensation. For this agreement, we intend to increase our fee by 1% for a total of a 10% fee collected and generate an additional $3,600.

This billing fee would be collected every month based upon the collections of that month and is a source of additional revenue for the EMS Department.

RECOMMENDATION

Approval of Resolution No. 25-R-120

Attachments

Resolution 25-R-120 with attachments

Agenda No. 4.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Facility & Fleet

Subject:

Resolution 25-R-117 - Authorizing expenditures with Medic Built, Frazer, and Tellus Equipment Solutions for the FY 25/26 Vehicle Replacement Program (B.James/D.Hardin/M.Chappell)

BACKGROUND

Each fiscal year, the Fleet Department requests the purchase of vehicles and equipment to replace aging units or expand the existing fleet, ensuring the City maintains reliable and efficient operations. Exhibit A outlines the purchases of vehicles/equipment from a vendor that are over $100,000. These purchases will be made through a combination of group purchasing cooperatives and sole-source providers. All cooperative contracts have been competitively bid on by their awarding entities, and City staff has also obtained multiple quotes to ensure the best overall value for the City.

During the most recent Legislative Session, Senate Bill 1173 was passed, raising the competitive bidding threshold for local governments from $50,000 to $100,000, effective September 1, 2025 and the City's purchasing policy was subsequently updated. For information purposes, staff has provided a list of all the vehicles to be purchased in FY 2025-26.

GOAL

To authorize expenditures for the purchase of the vehicles/equipment from Medic Built, Frazer, and Tellus Equipment Solutions.

COMMUNITY BENEFIT

Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of aging fleet.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 25-R-117

FISCAL IMPACT

The purchase of the vehicles and equipment will be funded through the city’s general fund, drainage fund and emergency services fund. The fiscal impact of the purchases will be approximately $676,535.95. These funds were approved in the FY 2025-2026 budget.

RECOMMENDATION

Approval of Resolution 25-R-117

Attachments

Resolution 25-R-117 with attachment

Agenda No. 5.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Purchasing

Subject:

Resolution 25-R-119 - Authorizing an Interlocal Agreement with the Schertz Housing Authority for Cooperative Purchasing Services (S.Gonzalez/J.Kurz/D.Ellenburg)

BACKGROUND

The City previously entered into an ILA with the Schertz Housing Authority for cooperative purchasing services in 2019 via Resolution 19-R-87. This ILA expires September 30, 2025, and both parties wish to renew this agreement.

The purpose of cooperative purchasing groups is to obtain the benefits and efficiencies that can accrue to members, comply with State bidding requirements, and identify qualified vendors of commodities, goods, and services. The City of Schertz currently utilizes several major purchasing cooperatives. Authority for such is granted under Subchapter F, Chapter 271.102 of the Texas Local Government Code,“Cooperative Purchasing Program Participation,” and provides that a local government may participate in a cooperative purchasing program with other local governments or a local cooperative organization established to provide local governments access to contracts with vendors for the purchase of materials, supplies, services or equipment."

Simply, purchasing cooperatives allow for substantial savings to be realized by volume purchasing of specific commodity items.

The agreement will not only allow the Schertz Housing Authority to ride City contracts, but at the request of the Housing Authority, the City may also assist with procurement processes. The City has reviewed the benefits of participating in this cooperative and recommends entering into an agreement with the Schertz Housing Authority for cooperative purchasing services.

GOAL

To allow the Schertz Housing Authority to ride City agreements to realize greater overall savings.

COMMUNITY BENEFIT

Purchasing cooperatives assist local governments in reducing costs through volume purchasing.

SUMMARY OF RECOMMENDED ACTION

Staff recommends Council approval resolution 25-R-119 authorizing an interlocal agreement between the City and Schertz Housing Authority.

RECOMMENDATION

Staff recommends Council approval resolution 25-R-119 authorizing an interlocal agreement between the City and Schertz Housing Authority.

Attachments

Resolution 25-R-119 with attachments

Agenda No. 6.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Finance

Subject:

Resolution 25-R-122 - Authorizing the EMS, Utility Billing, Schertz Magazine, and Library debt revenue adjustments (S.Gonzalez/J.Walters)

BACKGROUND

In the EMS, Utility Billing, Library and Magazine functions, services are provided to customers up front and billing is settled later. Since services are provided before receiving payment, inevitably the City has customers that do not pay for the services provided.

When this occurs, staff reaches out to the customer to try to collect the outstanding payment including follow-up notices and phone calls to try to reach out to the customer to remind them of the outstanding balance and encourage payment. However, the longer the customer account goes without a payment the less likely that any payment will be received.

Once a customer account reaches 180 days without activity, Staff brings those accounts to the City Council to be “written off”. This process is an accounting procedure following the Generally Accepted Accounted Principles (GAAP), which lays the framework of accounting practices in the U.S. This designation means it is unlikely those outstanding balances will ever be collected. This leads to an accounting adjustment on the City’s Financial Statements to accurately show how much is still outstanding and is reasonable to expect collection.

If a customer’s account has been written off, this does not erase or forgive that debt. The city can and does collect some portion of the amount owed by those customers. This can be through the debt collection agency used by EMS or if the customer returns to the City and requests new services through the Magazine or Utility Billing.

On August 27, 2019, City Council approved the Schertz EMS Charity Care Policy. Approving the Charity Care Policy benefits our citizens who do not have insurance and do not have the ability to pay for ambulance services. In the past, these accounts were sent to collections and written off throughout year with little expectation to recover any revenue.

The Library write offs are for items which are deemed no longer collectible. Staff had not included these Library items in the past, but they are now being reviewed. The accounts Staff feels cannot be collected will come before council in the quarterly write-off requests. As of September 2025, there is $141,493.79 in past charges that are being evaluated by the Library Staff for potential collection. For this write-off, staff is proposing to write off $46,647.34 of that amount from 2018 to September 2021.

The resolution authorizes the debt for these areas that is more than 180 days outstanding as of March 1, 2025, to be written off. These write-offs come before council quarterly and last came before council on April 15, 2025.

Previous Write off Amount:

March 2021:

$1,330,234.88

June 2021:

$904,511.15

September 2021:

$750,502.47

December 2021:

$587.362.56

March 2022:

$675,977.28

June 2022:

$564,972.72

September 2022:

$842,197.07

December 2022:

$660,162.69

March 2023:

$709,180.00

June 2023:

$629,399.75

September 2023:

$1,043,989.48

December 2023:

$736,479.42

March 2024:

$939,856.26

June 2024:

$786,518.97

September 2024:

$755,410.63

December 2024:

$718,424.29

March 2025:

$1,345,608.95

June 2025:

$ ----

September 2025:

$1,654,478.02

For September 2025, the amount includes write-off amounts for both June and September 2025.

GOAL

To approve write-offs of bad debt in accordance with the standards laid out by GAAP.

COMMUNITY BENEFIT

This will show the City's Financial Statements according to national standards and City policy.

SUMMARY OF RECOMMENDED ACTION

Approve Resolution No. 25-R-122 to write off receivables that are older than 180 days.

FISCAL IMPACT

This accounting adjustment will not affect the City’s Budget or financial standing. The amount written off is estimated during the budget process and is accounted for in the revenue estimations and the bad debt expense accounts. The action taken tonight will reduce the amount shown as owed to the City by $1,654,478.02 and set it equal to the amount seen as still reasonably collectible. The breakdown is as follows:

EMS - $999,506.52
EMS Charity Care - $564,470.70
Utility Billing - $43,853.46
Library - $46,647.34
Magazine - $0.00

The Library write offs are for items from 2018 through September 2021 which are deemed no longer collectible. Staff had not included these Library items in the past, but they are now being reviewed. Those accounts Staff feels cannot be collected will come before council in the quarterly write-off requests.

RECOMMENDATION

Staff recommends Council approve Resolution No.25-R-122.

Attachments

Resolution 25-R-122 Debt Revenue Adjustments

Agenda No. 7.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Executive Team

Subject:

Resolution 25-R-126 - Authorizing a Schertz Main Street Area Preservation Incentive Program Grant for 420 Curtiss (S.Williams/B.James)

BACKGROUND

The property owner at 420 Curtiss is applying for a Schertz Main Street Preservation Grant to replace the roof of a garage/carport for up to $9,125.00 (work estimated to cost $18,250.00). The new roof will be a standing seam metal roof.

In 2022, City Council amended the Main Street Grant program to make properties that have a Landmark Property Designation eligible for the grant even if they are not in the Main Street Incentive Area. This property has the Landmark Property Designation (approved by Council on May 6, 2025). Program assistance is available to owners of structures used for residential who make verified exterior structural or aesthetic modifications/improvements including but not limited to the roof, foundation, and wall repairs including brick re-pointing. Grants are available with a cap of $20,000 per property. Funds will be provided on a 50/50 matching basis. In-kind contributions may be counted toward the match requirement.

The owner originally applied for, and was approved for, a grant to replace the roof of the main structure. Subsequently, the owner decided not to use grant funds for that work and is seeking the funds to replace the roof of the garage/carport at the southwest corner of the lot (not the one up by Lindbergh). The Schertz Historical Preservation Committee recommended approval of this grant at their September 4, 2025 meeting.

GOAL

Promote the history and culture of the City of Schertz to tourists and residents.

COMMUNITY BENEFIT

Recognize structures of significance to the community’s past.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 25-R-126 authorizing a Main Street Historic Preservation Grant for the property at 420 Curtiss for up to $9,125.00 to replace the roof (total cost estimated to be $18,250.00).

FISCAL IMPACT

Up to $9,125.00 from Hotel Occupancy Tax Funds.

RECOMMENDATION

Approval of Resolution 25-R-126.

Attachments

Resolution 25-R-126 with attachment

Agenda No. 8.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

Resolution 25-R-135 - Authorizing an Interlocal Agreement with Guadalupe County for parking lot striping (S.Williams/B.James)

BACKGROUND

Guadalupe County reached out to the City to see if our Public Works staff could stripe the parking lot of the newly renovated county facility on Elbel Road. Since this type of work is something our Public Works staff can do and in the spirit of cooperation and support, as well as saving our common taxpayers money, staff agreed. The county will reimburse the city for the cost of labor and materials which is up to $8,739.69.

GOAL

Demonstrate the City's core value of working cooperatively as a team.

COMMUNITY BENEFIT

Improved efficiency and cost effective local government services.

SUMMARY OF RECOMMENDED ACTION

Approval of the ILA with Guadalupe County to do the striping of the facility on Elbel Road.

RECOMMENDATION

Approval of Resolution 25-R-135.

Attachments

Resolution 25-R-135 with attachment

Agenda No. 9.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

Resolution 25-R-131 Reappointment of Brian Edgington to Board of Directors Place D-4 of Cibolo Local Government Corporation (Mayor/S.Edmondson)

Attachments

Resolution 25-R-131 Reappoint Brian Edgington-CVLGC

Agenda No. 10.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

Resolution 25-R-130 - Appointment of Dan Swart to Cibolo Valley Local Government Corporation (Mayor/S.Edmondson)

Attachments

Resolution 25-R-130 Dan Swart

Agenda No. 11.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Finance

Subject:

Ordinance 25-T-038 - Authorizing an amendment to the Fiscal Year 2024-2025 Budget (S.Gonzalez/J.Walters)

BACKGROUND

The City's Fiscal Year (FY) 2024-2025 Budget was adopted with Ordinance 24-T-150. The budget outlines how the city will spend its annual revenues to best serve the community. The budget can be modified by council authorization when necessary throughout the year. As previously directed, staff will try to limit the number of budget adjustments that come to council throughout the year by bundling different budget requests together in one adjustment ordinance. This adjustment will adjust the budgets of multiple departments as needed, including to fund projects as previously authorized by the City Council. This adjustment will be for multiple departments.

This adjustment will move funds between departments as well as recognize additional sales taxes and fees to balance specific line items in the budget.

The Police Budget would increase by $546,959.00 due to lower than expected vacancy rates and funding the remaining portion of the School Resource Officers approved in Ordinance 25-T-016. With the pay adjustments in FY 2023-24, police has seen much lower vacancy rates, being able to fill positions faster and reduce turnover. The budget was created with old trends in place which reduced the Police personnel budget from full year-round employment to an amount based on historic trends. This year beat those trends and the adjustment will be evaluated for an update over the next year.

The City Council Budget would increase by $90,000.00 due to the higher election costs incurred from the special elections and run-off election. The City had 3 different elections in this fiscal year that were not budgeted. This includes the normal November election, the special December Election and the run-off in January.

The Pools Budget would increase by $42,000.00 for the utility and repair costs incurred. Additional repairs were required above the normal budget. The water utility budget was also over due to these issues.

The Finance Budget would increase by $6,000.00 for investment management fees incurred with higher levels of investment. Additional funds were invested with Hancock Whitney who serves as an Investment Advisor for the City to increase returns. Fees are based on the amount invested, causing higher fees in this fiscal year.

The City would increase the Building Maintenance Division Budget by $20,000.00 for repair and maintenance supplies used in the fiscal year. Additional maintenance was done throughout the year including Library Carpet Cleaning, baby changing stations, and inspections for potential building issues.

The Projects/Transfer Out Budget would increase by $248,292.00 for the remaining General Fund portion allocated for the Pedestrian Routes and Sidewalk Project funded by a combination of grants, debt, and General Fund contribution. This was the sidewalk and road improvements done to Live Oak Road. Staff has finished its review of expenditures and ensured all pending grant payments to the City were received. The General Fund portion was originally funded from a previous year's Park Budget but had not been moved while staff waited to finish their review of final expenditures.

Offsetting some of the increases, the Legal Services Budget would be reduced $10,000.00 to match actual expenditures and other reductions from Public Affairs Budget $15,000.00 for personnel, the Engineering Budget $8,835.00 for personnel, and the Streets Budget $40,000.00 for personnel vacancy.

Offsetting the remainder of the increase, staff proposes to recognize an additional $879,416 of sales taxes that came in over the original estimates. May, July, and August sales taxes received from the State were much higher than originally estimated. After review, staff determined these higher amounts were due to large one-time investments being made by existing business and would not be new recurring monthly contributions. These one-time amounts were high enough for the City to meet its budget in June, making the final quater of the fiscal year sales taxes be above what was expected. While some of these funds would cover other revenue shortfalls, such as property taxes, staff proposes to use $879,416 to fund the additional expenditures in this budget adjustment.

The Parks Budget would increase by $55,000.00 for lower than expected personnel vacancy and recognize an additional $55,000.00 in fees related to 4^th of July Jubilee proceeds, Senior Center Meals, BVYA and SYSA utility payments, and recreation programs to offset the increase.

These expenditures and revenues were included in the 5-year forecast done in coordination with the FY 2025-26 Budget and Tax Rate planning and are in line with those estimates.

GOAL

To adjust the budget and align additional revenues to expenditures for FY 2024-2025.

COMMUNITY BENEFIT

To maintain a complete and balanced budget as identified as a goal in the City's Strategic Plan and that meets State and Charter requirements.

SUMMARY OF RECOMMENDED ACTION

Staff recommends approval of Ordinance 25-T-038

FISCAL IMPACT

The budget adjustment will increase the General Fund Budget for FY 2024-25 by $934,416. This will be offset by $879,416 in additional sales taxes received and $55,000 in additional Park fees above expectations. The impacts of these changes were included in the 5 year forecast when creating the FY 2025-26 Budget.

RECOMMENDATION

Staff recommends approval of Ordinance 25-T-038

Attachments

Ordinance 25-T-038 Amending the Budget

Adjustment Breakdown

Agenda No. 12.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Executive Team

Subject:

Resolution 25-R-125 - Amending the Main Street Area Preservation Incentive Program and the Main Street Local Flavor Economic Development Program (S.Williams/B.James)

BACKGROUND

The Schertz Main Street Area Preservation Incentive Grant was last amended in November of 2022 and the Schertz Main Street Local Flavor Economic Development Grant was last amended in April of 2022. The Main Street Area Preservation Incentive Grant is for historic structures and thus these applications are reviewed and recommended by the Schertz Historical Preservation Committee (SHPC) prior to coming to City Council. Hotel Occupancy Funds are used to pay for these grants. These grants can be used for both residential and commercial structures. The Schertz Main Street Local Flavor Economic Development Grant applies only to commercial properties and are only reviewed and approved by City Council. General Fund dollars are used to pay for these grants.

Based on inquiries from property owners, staff sought input from the SHPC and the Main Street Committee. The first proposed change is to the Schertz Main Street Area Preservation Incentive Grant is to create a grant category similar to the sitework grant category of the Schertz Main Street Local Flavor Economic Development Grant for the Schertz Main Street Area Preservation Incentive Grant to allow properties in the Preservation Incentive Area or that have a Landmark Property Designation that do not have a structure to apply for a grant for flatwork. The grant would be up to $20,000 (for work costing up to $40,000).

The other change is to the Schertz Main Street Local Flavor Economic Development Grant is to clarify that in order to be eligible for a grant, the structure has to have a commercial component - it cannot be solely residential, including if it is a multifamily use. If the structure has a commercial and residential use, it is eligible for the Schertz Main Street Local Flavor Economic Development Grant.

GOAL

Promote the history and culture of the City of Schertz to tourists and residents.

COMMUNITY BENEFIT

Recognize and preserve historic structures in the City.

SUMMARY OF RECOMMENDED ACTION

This action in and of itself will have no fiscal impact, as individual grants must still be approved by City Council. It could increase the number of grants approved as it allows properties with no structures to seek flatwork grant and it claries that mixed use structures are eligbile for grants.

RECOMMENDATION

Approval of Resolution 25-R-125

Attachments

Resolution 25-R-125 with attachments

Agenda No. 13.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Executive Team

Subject:

Resolution 25-R-127 - Approving a Schertz Main Street Local Flavor Economic Development Grant for 534 Main (S.Williams/B.James)

BACKGROUND

The owner of the property at 534 Main Street (Sue's Stitch N Sew) is applying for a Main Street Local Flavor Economic Grant for air conditioner work as well as roof work. The applicand had sought information on the grant prior to the HVAC work, and proceeded with that work under the provisions in the Main Street Local Flavor Economic Development Grant program that allows applicants to see a grant after work is done if they reached out to Staff prior to that work. One issue that delayed the grant was seeking clarification on mixed-use buildings (residential and commercial). The grant is for up to $3,965.15 (the work costing $7,930.31). This work falls under the systems category of grants. The applicant is also seeking up to $12,750 (work costing $25,500) for replacement of the roof with a new red standing seam metal roof. The property owner has previously received $3,472.60 in Main Street Local Flavor Economic Development Grants for a fence.

GOAL

Highlight the history and culture of the City of Schertz to tourists and residents. Promote and enhance commercial activity along Main Street to promote the economic, cultural and general welfare of the public. The area around Main Street in Schertz once served as the commercial and social hub of the community. The City seeks to improve the image of the area around Main Street through matching grants that promote local economic development and stimulate business and commercial activities.

COMMUNITY BENEFIT

Recognize structures of significance to the community’s past. Encourage the attraction of small businesses that will create local charm and help develop a sense of place around Main Street. Promote commercial development. Stabilize and improve property values. Foster civic pride. Strengthen the economy of the City by protecting and enhancing the attractiveness of the Main Street area to residents and visitors, as well as provide support of local businesses.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 25-R-127 authorizing a Schertz Main Street Local Flavor Economic Development Grant for up to $16,715.15 for 534 Main Street.

FISCAL IMPACT

The fiscal impact of this grant is up to $16,715.15. So far this fiscal year, $66,549.71 have been paid for Main Street Local Flavor Economic Development Grants. No Main Street Local Flavor Economic Development Grants are outstanding.

RECOMMENDATION

Approval of Resolution 25-R-127

Attachments

Resolution 25-R-127 with attachment

Agenda No. 14.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

Executive Team

Subject:

Resolution 25-R-129 - Authorizing a contract with the Cibolo Creek Municipal Authority (CCMA) for the expansion of the South Wastewater Treatment Plant (S.Williams/B.James)

BACKGROUND

The Cibolo Creek Municipal Authority (CCMA) provides wastewater treatment services for most of the City of Schertz as well as areas outside of the City of Schertz. CCMA operates two wastewater treatment plants, the Odo J. Riedel Regional Water Reclamation Plant which is off of Schaeffer Road and serves northern Schertz and the South Plant that as the name implies serves southern Schertz. Staff presented a worksession item to City Council on April 15, 2025 about the need to quickly move forward in partnership with CCMA to expand the South Plant (presentation attached). Council provided direction to move forward with CCMA on the plant expansion. Background from that presentation is below.

In late 2014, the City entered into the Southern Plan Wastewater Services and Funding Agreement By and Among Cibolo Creek Municipal Authority, City of Schertz and City of Cibolo to provide for construction of the CCMA South Sewer Treatment Plant. There was a subsequent amendment and a related agreement also approved. The effect of the agreements is that CCMA would build a 500,000-gallons per day sewer treatment plant. Schertz would pay the bonds for the first 10 years. Cibolo would have to decide by late 2023 whether they would opt in to the plant - if they did they would have rights to half of the capacity, but would pay half of the cost (splitting the next 10 years bond payments with Schertz and paying the last 10 themselves). If they did not opt in, Schertz would pay all of the bond costs, but have rights to all of the capacity.In December 2022, the City and Green Valley Municipal Utility District (GVSUD) entered into a mediated settlement agreement. Per that agreement, the City assigned 75,000 gallons per day to GVSUD at not cost and agreed to provide another 50,000 gallons per day with GVSUD paying Schertz's cost for this capacity. So, in total, the City gave up 125,000 gallons per day of capacity to GVSUD. Cibolo asked for a few extensions to make their decision, but ultimately in early 2024 they opted in. As such, they have rights to half of the 500,000 gallons per day of capacity.As a result of this, Schertz has only 125,000 gallons per day of capacity in the plant. At present, only Schertz is contributing flows to the plant.With the Woman Hollering Creek Trunk Line and Lift Station coming online in the last few months, Schertz staff has been able to calculate actual flows from wastewater that was being treated by the Crossvine batch plant, was being pumped and hauled, and from projects that came online at the same time.

As a result, Schertz is already using its allocated 125,000 gallons per day of capacity. There are a number of projects in process that would have to lift up north to the OJR Plant or provide for pump and haul if the City does not obtain more capacity.Schertz has reached out to Cibolo and GVSUD about utilizing their capacity until the plant can be expanded. Schertz has initiated conversations with CCMA and the City of Cibolo about the need to expand the plant. Also, per the settlement agreement, CCMA is required to notify GVSUD about the contemplated expansion so they can determine if they want to participate. Schertz anticipates needing an additional approximately 1,250,000 gallons per day of capacity.

GOAL

Provide for the City's strategic goal of developing and maintaining water, wastewater and drainage infrastructure.

COMMUNITY BENEFIT

Provide for the efficient treatment of wastewater.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 25-R-129 authorizing an Interlocal Agreement with the Cibolo Creek Municipal Authority for the expansion of the south wastewater treatment plant.

FISCAL IMPACT

The agreement provides the City must give prior approval to any bond issuance. At that time costs will be finalized. The estimated cost to the City of the improvements for design and construction is currently estimated to be $24.5 million for an additional 1.375 million gallons per day.

RECOMMENDATION

Approval of Resolution 25-R-129.

Attachments

Resolution 25-R-129 with attachment

South plant expansion presentation April 15

Agenda No. 15.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

Resolution 25-R-132 -Selection of a Candidate for the TML Region 7 Director Election (Mayor/S.Edmondson)

BACKGROUND

The City of Schertz may choose from one candidate for the TML Region 7 Director Election Ballot.
The candidates are: Councilmember Ed Cimics from Live Oak and Councilmember Norma Sanchez-Stevens from Cibolo.

Attachments

Resolution 25-R-132

TML Ballot 2025

Agenda No. 16.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

BACKGROUND

On August 5, 2025, City Council passed Resolution 25-R-101 Ordering a Special Election on November 4, 2025, for the areas in the extraterritorial jurisdiction within the five-mile boundary of a military base to choose between either annexation or providing the municipality with the authority to adopt and enforce an ordinance regulating the land use in the area in the manner recommended by the most recent joint land use study. Residents of those areas will consider Proposition A and may select Option 1-Full annexation or Option 2-Authorize the city to regulate land use.

Attachments

Joint Land Use Study 2015

Special Election PowerPoint

Agenda No. 21.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

Comal Appraisal District Board of Director Election Information

BACKGROUND

The City of Schertz has the right to nominate a candidate(s) to serve on the Comal Appraisal District (CAD) Board of Directors. The taxing units in the appraisal district that are eligible to vote will appoint two directors to the 2026 CAD Board of Directors for four-year terms beginning January 1, 2026. Each voting entity may nominate one candidate for each open position by resolution as stated in the tax code quoted below:

Two of the appointed directors on the CAD Board have terms that expire on December 31, 2025. The current CAD Board members are listed below.

Appointed Board members whose terms expire December 31, 2025, are:

John Tyler (not seeking re-appointment)
James Long (not seeking re-appointment)

Appointed Board members whose terms expire December 31, 2027, are:

Eric Couch
Douglas Miller, Il
Robert Slupik

Elected Board members whose terms expire December 31, 2026, are:

Robert Brown
Deborah Hindman Rob Johnson

The above directors are joined on the board by Kristen Hoyt who serves as an ex-officio voting member as Comal County Tax Assessor/Collector.

Please submit the names of vour nominee(s) to this office no later than October 15, 2025 so they may be placed on the official ballot. Please see the enclosed document for Board of Directors' eligibility requirements.

Attachments

Comal County Appraisal District Nomination Process

Comal BOD Qualifications

City of Schertz Votes-2025

Agenda No. 22.

CITY COUNCIL MEMORANDUM

City Council Meeting:

September 16, 2025

Department:

City Secretary

Subject:

Guadalupe Appraisal District Board of Directors Election Information

BACKGROUND

Pursuant to Senate Bill 2 (88th Legislative Session), effective July l , 2024, appraisal districts in counties with populations over 75,000 are governed by a nine-member board: five (5) directors appointed by taxing units, three (3) elected directors, and the county assessorcollector serving ex-officio. For the upcoming appointment cycle, two (2) of the five (5) appointed directorships are to be filled, with each appointee serving a four (4) year term commencing January l , 2025. This notice is provided to the representatives of the taxing units eligible to participate in the nomination and voting process. Following is a brief timeline of this process:

The chief appraiser delivers notice of election and voting entitlement to the taxing units.
Each taxing unit may nominate by resolution one candidate for each directorship to be filled (2 directorships are to be filled).The Tax Assessor-Collector (TAC) is no longer required to participate in the appointment election with the passage of SB2. County TACs now serve as an ex officio voting director on appraisal district's board of directors. Nominations by way of resolution must be submitted to the chief appraiser no later than October 15, 2025.
The chief appraiser will then prepare and deliver a ballot of all nominees to each taxing unit before October 30 2025.
The governing body of each taxing unit must determine their vote by resolution and submit it to the chief appraiser before December 15, 2025.
The chief appraiser will tabulate the votes, declare the winners, and submit the results to the governing body of each taxing unit before December 31, 2025.

Attachments

Guadalupe Appraisal District Election Information 2025