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MEETING AGENDA
City Council
REGULAR SESSION CITY COUNCIL
April 7, 2026

HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154

CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team

AGENDA
TUESDAY, APRIL 7, 2026 at 6:00 p.m.

Call to Order

Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Sheridan)

Special Announcement

Hal Baldwin Scholarship - Students attending for the Hal Baldwin Scholarship need to sign in on the sheet located on the back podium. If you are watching remotely, please email Sarah Gonzalez at sgonzalez@schertz.com to virtually sign in. Please direct any questions to Ms. Gonzalez.

Proclamations

National Crime Victims' Rights Week-April 19-25, 2026 (Councilmember Watson)

Child Abuse Prevention and Awareness Month-April 2026 (Councilmember Macaluso)

Sexual Assault Awareness Month-April 2026 (Councilmember Guerrero)

Animal Care and Control Appreciation Week - April 12-18, 2026 (Councilmember Heyward)

National Public Safety Telecommunicators Week-April 12-18, 2026 (Councilmember Westbrook)

Military Child Month-April 2026 (Councilmember Sheridan)

Employee Introduction

Neighborhood Services: Steven Miller-Code Enforcement Officer
Police: Ashley Aldaba-Police Officer
Public Works-Drainage: Drainage Worker Trainees, Victor Guerrero, David Mosqueda, and Kevin Joler
Utilities Billing: Emilia Zapata

Presentations

25 Year Tenure Milestone Service Pin: Presentation for Fire Lieutenant Mack Melancon

The 2026 Bond for Schertz-Cibolo-Universal City ISD (Superintendent Paige Meloni)

Presentation of Schertz Police Department 2025 Annual Report Presentation (J.Lowery/P.Waller)

City Events and Announcements

Announcements of upcoming City Events (B.James/S.Gonzalez)
Announcements and recognitions by the City Manager (S.Williams)
Announcements and recognitions by the Mayor (R.Rodriguez)

Hearing of Residents

This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes.

All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting.

All handouts and/or USB devices must be submitted to the City Secretary no later than noon on the Monday preceding the meeting. Handouts will be provided to each Councilmember prior to the start of the meeting by the City Secretary. All USB devices will be vetted by City IT staff to ensure City property is protected from malware.

Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered.

Consent Agenda Items

The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.

Minutes - Approval of the minutes from the regular Council Meeting on March 17, 2026 (S.Edmondson/S.Courney/I.Chavez)

Appointments, Re-appointments, and Resignations - City of Schertz Boards, Commissions, and Committees

Appointments
- n/a
Re-appointments
- Schertz Historical Preservation Committee for the term ending 03/31/2028:
  Becki Babcock, Lauren Dalton, Sophie Rodriguez, Kathleen Samsey, Rosalyn Wise
- Capital Improvement Advisory Committee for the term ending 06/30/2028:
  Dr. Mark Penshorn and Mr. Bryan Jones
Resignations, Removals, and Expiring Terms
- CIAC: Tamara Brown, Judy, Goldick, Roderick Hector, David Hughes, Patrick McMaster, Glen Outlaw, and Clayton Wallace

Councilmember Absence - Approve Councilmember Allison Heyward's absence on March 3, 2026, in accordance with City Council Rules of Conduct and Procedure, Article 2.2.2.B (R.Rodriguez/S.Edmondson)

Resolution 26-R-032 - Authorizing an amendment to the professional services agreement with Halff Associates for the FM 1518 Utility Relocation Project (B.James/K.Woodlee/E.Schulze)

Resolution 26-R-034 - Authorizing the purchase of software licenses with SHI (B.James/D.Hardin/J.Bluebird)

Resolution 26-R-046 - Adopting the State-mandated Texas Women's Privacy Act Policy (B.James/D.Hardin/C.Lonsberry)

Resolution 26-R-047 - Authorize the City Manager to apply for and accept funds from the Urban Areas Security Initiative (UASI) to purchase a tethered unmanned aircraft system (UAS) in order to improve and enhance department and city UAS capabilities (S.Williams/G.Rodgers)

Resolution 26-R-049 - Authorizing a Task Order Amendment with Kimley-Horn and Associates, Inc. for the Schertz Forest Roadway and Waterline Improvements Project (B.James/K.Woodlee/J.Nowak)

Resolution 26-R-021 - Authorizing expenditures with Versalift for the acquisition of an Aerial Bucket Truck as part of the FY2025-26 Supplemental Vehicle/Equipment Replacement/Acquisition program (B.James/D.Hardin/M.Chappell)

Discussion and Action Items

10.

Resolution 26-R-037 - Authorizing the purchase and installation of twenty-six (26) HVAC systems from Way Mechanical (B.James/D.Hardin/C.Lonsberry)

Closed Session

11.

The City Council will meet in closed session pursuant to Section 551.071 of the Texas Government Code. The City of Schertz will consult in closed session with its attorney to receive legal advice regarding pending or contemplated litigation, a settlement offer, or matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter, to include the unauthorized use of City property.

12.

The City Council will meet in closed session in accordance with Section 551.072, Texas Government Code deliberation regarding the purchase, sale, exchange, lease, or value of water lease rights.

Reconvene into Regular Session

13.

Take any action based on discussion held in Closed Session under Agenda Item # 11.

14.

Take any action based on discussion held in Closed Session under Agenda Item # 12.

Information available in City Council Packets - NO DISCUSSION TO OCCUR

15.

Quarterly Update-City Council Approved Zoning and Specific Use Permit Ordinances in relation to current development status (B.James/L.Wood/E.Delgado)

16.

Tim Brown Memorial Plaque for Council Chamber Conference Room (B.James/D.Hardin)

17.

Check Report - February 2026 (S.Gonzalez/J.Walters)

18.

Monthly Update - Major Projects in Progress/CIP (B.James/K.Woodlee)

Requests and Announcements

Requests by Mayor and Councilmembers for updates or information from Staff
Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda
City and Community Events attended and to be attended (Council)

Adjournment

CERTIFICATION

I, SHEILA EDMONDSON, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 1ST DAY OF APRIL 2026 AT 5:15 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.

SHEILA EDMONDSON

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON ________DAY OF ___________________, 2026.
TITLE: _______________________________

This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030.

The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.

Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.

COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS

Mayor Rodriguez
Member
Audit Committee
Investment Advisory Committee
Main Street Committee
TIRZ II Board

Liaison
Board of Adjustments
Senior Center Advisory Board-Alternate

Councilmember Davis– Place 1
Member
Interview Committee
Main Street Committee - Chair
TIRZ II Board

Liaison
Parks & Recreation Advisory Board
Schertz Housing Authority Board
Transportation Safety Advisory Board

Councilmember Watson – Place 2
Member
Audit Committee

Liaison
Library Advisory Board
Senior Center Advisory Board
Schertz-Seguin Local Government Corporation (SSLGC) -Ex-Officio

Councilmember Macaluso – Place 3
Member
Interview Committee
Hal Baldwin Scholarship Committee
TIRZ II Board

Councilmember Guerrero – Place 4
Member
Hal Baldwin Scholarship Committee
Investment Advisory Committee

Liaison
Schertz Historical Preservation Committee

Councilmember Westbrook – Place 5
Liaison
Schertz-Seguin Local Government Corporation (SSLGC)
Planning and Zoning Commission
Schertz Historical Preservation Committee
Cibolo Valley Local Government Corporation (CVLGC)-Alternate

Councilmember Heyward – Place 6
Member
Animal Services Advisory Committee
Audit Committee
Interview Committee-Chair
Investment Advisory Committee
Main Street Committee

Liaison
Building and Standards Commission
Economic Development Corporation - Alternate
Senior Center Advisory Board

Councilmember Sheridan – Place 7

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

City Secretary

Subject:

National Crime Victims' Rights Week-April 19-25, 2026 (Councilmember Watson)

Attachments

National Crime Victim's Rights Week April 19-25, 2026

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

City Secretary

Subject:

Child Abuse Prevention and Awareness Month-April 2026 (Councilmember Macaluso)

Attachments

Child Abuse Prevention & Awareness Month April 2026

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

City Secretary

Subject:

Sexual Assault Awareness Month-April 2026 (Councilmember Guerrero)

Attachments

Sexual Assault Awareness Month April 2026

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

City Secretary

Subject:

Animal Care and Control Appreciation Week - April 12-18, 2026 (Councilmember Heyward)

Attachments

National Animal Care and Control Week April 12-18, 2026

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

City Secretary

Subject:

National Public Safety Telecommunicators Week-April 12-18, 2026 (Councilmember Westbrook)

Attachments

National Public Safety Telecommunicators Week 2026

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

City Secretary

Subject:

Military Child Month-April 2026 (Councilmember Sheridan)

Attachments

Military Child Month 2026

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

City Secretary

Subject:

The 2026 Bond for Schertz-Cibolo-Universal City ISD (Superintendent Paige Meloni)

Agenda No.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Police Department

Subject:

Presentation of Schertz Police Department 2025 Annual Report Presentation (J.Lowery/P.Waller)

BACKGROUND

The Schertz Police Department is proud to present its first annual report incorporating the 2025 calendar year. Department staff have worked together over the last several months to obtain and verify information, as well as coordinate with each other on the design and contents of the report. The annual report will be a new project the department will publish each year to further our commitment to transparency for the community. The annual report includes information on crime statistics, uses of force, participation with the community, and an overall picture of the department and its organization.

Attachments

Schertz PD 2025 Annual Report

Agenda No. 1.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

City Secretary

Subject:

Minutes - Approval of the minutes from the regular Council Meeting on March 17, 2026 (S.Edmondson/S.Courney/I.Chavez)

Attachments

03-17-2026 Minutes Draft

Agenda No. 2.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

City Secretary

Subject:

Appointments, Re-appointments, and Resignations - City of Schertz Boards, Commissions, and Committees

Appointments

n/a

Re-appointments

Schertz Historical Preservation Committee for the term ending 03/31/2028:
Becki Babcock, Lauren Dalton, Sophie Rodriguez, Kathleen Samsey, Rosalyn Wise

Capital Improvement Advisory Committee for the term ending 06/30/2028:
Dr. Mark Penshorn and Mr. Bryan Jones

Resignations, Removals, and Expiring Terms

CIAC: Tamara Brown, Judy, Goldick, Roderick Hector, David Hughes, Patrick McMaster, Glen Outlaw, and Clayton Wallace

BACKGROUND

In accordance with City policy and Council rules and procedures, periodic appointments and re-appointments to City Boards, Commissions, and Committees are brought forward for City Council consideration. The following individuals are recommended for re-appointment to continue serving on their respective boards and committees:

Schertz Historical Preservation Committee
Term Ending: March 31, 2028

Becki Babcock
Lauren Dalton
Sophie Rodriguez
Kathleen Samsey
Rosalyn Wise

Capital Improvement Advisory Committee (CIAC)
Term Ending: June 30, 2028

Dr. Mark Penshorn
Mr. Bryan Jones

Recent legislative changes to state law no longer allow members of the Planning and Zoning Commission to serve concurrently as members of the Capital Improvement Advisory Committee (CIAC). As a result, current CIAC members who serve by virtue of their Planning and Zoning Commission positions must be removed to ensure compliance with state law. Those members are as follows:

Tamara Brown
Judy Goldick
Roderick Hector
David Hughes
Patrick McMaster
Glen Outlaw
Clayton Wallace

Agenda No. 4.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Engineering

Subject:

Resolution 26-R-032 - Authorizing an amendment to the professional services agreement with Halff Associates for the FM 1518 Utility Relocation Project (B.James/K.Woodlee/E.Schulze)

BACKGROUND

City staff has determined that the City requires additional engineering-related services for the completion of the FM 1518 Water and Wastewater Relocation Project. Halff Associates, Inc. (Halff) has exceeded the project scope with respect to construction administration services and is requesting an additional fee to complete the project.

The original agreement with Halff for the design, bid, and construction phase services was for $548,370 with a not to exceed amount of $600,000 as approved by council on May 5, 2021, with Resolution 21-R-37. Due to additional design revisions requested by the City and TxDOT as well as increased coordination efforts throughout the construction phase of this project, Halff had previously been approved to reallocate their fees between "Data Collection" and "Utility Design" as well as to increase the construction phase services an additional $43,500. This increased the total contract amount to $591,870, which remained within the not to exceed amount originally approved.

Recently, Halff has been tasked with resolving conflicts with abandoned asbestos cement (AC) water lines that were not known to exist prior to design or construction beginning. These abandoned utilities required testing of their structural integrity to satisfy TxDOT in order remain abandoned-in-place without removal. Halff is requesting an additional fee of $25,000 since this effort was not included in their original scope of work. With this amendment, the total professional services agreement amount will be $616,870 and the new not to exceed amount will be $625,000.

GOAL

The goal of Resolution 26-R-032 is to obtain authorization from City Council to have Halff provide additional services toward completion of the FM 1518 Water and Wastewater Relocation Project.

COMMUNITY BENEFIT

The relocation of these lines will ensure the City utilities are provided in an alignment that allows adequate space for future maintenance, and prevents conflicts with TxDOT's proposed roadway.

SUMMARY OF RECOMMENDED ACTION

Staff recommends that the City Council approve Resolution 26-R-032, authorizing an amendment to Halff's agreement for the FM 1518 Relocation Project, for an additional amount of $25,000.

FISCAL IMPACT

Funding for the project was allocated from the City's Water and Sewer Construction Reserves, bond proceeds, and ARP funds. The amendment to the task order is an additional $25,000 which is within the budget funded by those sources.

RECOMMENDATION

Approve Resolution 26-R-032.

Attachments

Resolution 26-R-032 with attachement

FM 1518 Utility Relocation CIP Project Sheet

Agenda No. 5.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Information Technology

Subject:

Resolution 26-R-034 - Authorizing the purchase of software licenses with SHI (B.James/D.Hardin/J.Bluebird)

BACKGROUND

The City is requesting approval of Resolution 26-R-034 authorizing the purchase of Microsoft Office 365 licenses from SHI and for the City Manager to execute the necessary agreements related to the licensing and use of Microsoft Office 365.
The total annual cost will vary depending on the number and types of licenses required. Based on the anticipated licensing needs for the upcoming year, the estimated cost is $95,044.08.
Funding for this expenditure is included in the FY 2025–2026 Information Technology budget. Staff is seeking Council approval, since the maximum not to exceed amount for three years is set at $330,000.

SHI Government Solutions is an authorized vendor under the Texas Department of Information Resources (DIR) Cooperative Purchasing Program.

GOAL

To obtain authorization from Council to approve the purchase of Microsoft Office 365 Licenses from SHI.

COMMUNITY BENEFIT

The ability to continue to communicate effectively between our employees, vendors, and our constituents via email and the continued use of Microsoft Office 365 products.

SUMMARY OF RECOMMENDED ACTION

Approval of Resolution 26-R-034 authorizing the purchase of Microsoft Office 365 licenses through SHI.

FISCAL IMPACT

The first year cost of this three-year contract is $95,044.08 but may vary in future years based on the number and types of licenses for staff. The current cost reflects the license count and type for 2025-26. Funds are available in the Information Technology budget for FY 2025-26. The maximum not to exceed amount for three years is set at $330,000.

RECOMMENDATION

Approval of Resolution 26-R-034.

Attachments

Resolution 26-R-034 w attachment

Agenda No. 6.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Facility & Fleet

Subject:

Resolution 26-R-046 - Adopting the State-mandated Texas Women's Privacy Act Policy (B.James/D.Hardin/C.Lonsberry)

BACKGROUND

The 89th Texas legislature passed Senate Bill 8 adopting the Texas Women's Privacy Act, amending Chapter 3002 of the Texas Government Code, effective December 4, 2025. The bill specifically requires state agencies and political subdivisions, including cities, to designate certain facilities, generally multiple-occupancy private spaces, for use only by individuals of one sex and to take every reasonable step to prevent use by the opposite sex. As part of the "reasonable step(s)" it is recommended the City adopt a policy regarding use and enforcement. In this case, the City must ensure all multiple-occupancy private spaces in City-owned, City-operated, or City-controlled buildings have the appropriate signage on the outside of the facility, according to Senate Bill 8.

GOAL

To comply with the requirements of Senate Bill 8.

COMMUNITY BENEFIT

The City of Schertz will be in compliance with State Law.

SUMMARY OF RECOMMENDED ACTION

Approval of resolution 26-R- adopting the Texas Women's Privacy Act to comply with Senate Bill 8.

RECOMMENDATION

Approval of Resolution 26-R-046.

Attachments

Resolution 26-R-046

Chapter 3002 Government Code

Agenda No. 7.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Fire Department

Subject:

BACKGROUND

This project is a strategic initiative by the City of Schertz Office of Emergency Management to secure federal funding through the Urban Area Security Initiative (UASI). The goal is to procure a Tethered Unmanned Aerial System (UAS) that will be operated by the Schertz Fire Department to serve both local and regional safety needs.

Core Objectives

Persistent Oversight: Unlike traditional drones that are limited by battery life, this system uses a physical tether for continuous power and data transmission.
Enhanced Situational Awareness: The drone provides a high-altitude, uninterrupted "eye in the sky" to help incident commanders maintain a common operating picture during long-duration events.
Regional Collaboration: The equipment is intended for regional deployment, benefiting the San Antonio UASI and the GUADACOMA Emergency Response Group, covering Bexar, Comal, and Guadalupe counties.

Strategic Necessity

Addressing Capability Gaps: Current assets suffer from signal vulnerabilities and short flight times, which create "blind spots" during complex responses.
Terrorism Prevention: The system is designed to monitor "soft targets" (crowded places) and critical infrastructure to prevent and respond to coordinated attacks.
THIRA/SPR Alignment: The project directly addresses deficiencies identified in the regional Threat and Hazard Identification and Risk Assessment (THIRA) and the State Preparedness Report (SPR) regarding intelligence sharing and operational coordination.

Sustained Operations

Financial Commitment: The City of Schertz plans to transition recurring maintenance and life-cycle costs into the Fire Department's annual budget once the grant period ends.
Professional Standards: The project leverages existing Part 107 certified personnel and ensures compliance with the National Incident Management System (NIMS).

GOAL

The primary goal of this application is to secure Urban Area Security Initiative (UASI) funding to procure a Tethered Unmanned Aerial System (UAS) for the City of Schertz. This system is designed to provide persistent, high-altitude situational awareness and secure communications during extended emergency incidents or large-scale special events.

The project aims to achieve the following specific objectives:

Close Capability Gaps: It addresses the limitations of standard drones, such as short battery life and signal vulnerabilities, which currently hinder long-term overwatch and real-time intelligence sharing.
Enhance Regional Coordination: The system will be a regional asset housed at the Schertz Fire Department, deployed to assist partners in the San Antonio UASI and GUADACOMA Emergency Response Group across Bexar, Comal, and Guadalupe counties.
Support Terrorism Prevention: The drone will provide uninterrupted surveillance of soft targets, crowded places, and critical infrastructure to reduce vulnerabilities to coordinated attacks.
Establish a Common Operating Picture: By delivering a continuous, live video feed, the system ensures that all responding agencies maintain a unified and stable operational structure during complex responses.
Align with Strategic Goals: The project directly fulfills priorities within the Texas Homeland Security Strategic Plan and addresses deficiencies noted in the regional Threat and Hazard Identification and Risk Assessment (THIRA).

COMMUNITY BENEFIT

The acquisition of a tethered drone system provides several layers of protection and operational enhancement for the Schertz community, focusing on public safety and regional resilience.

Enhanced Public Safety for Local Events

The system provides persistent, high-altitude situational awareness during large-scale emergency incidents and special events within the city. Unlike standard drones that must land frequently to change batteries, this system remains airborne for the entire duration of an event, ensuring there are no "blind spots" during critical times. This is particularly beneficial for:

Crowded Places: Providing superior overwatch for festivals, parks, and shopping centers to prevent and respond to threats.
Search and Rescue: Supporting local search operations with an uninterrupted view of the area.

Protection of Critical Infrastructure

Schertz sits along vital transportation and utility corridors that are essential to the community's daily life. This project allows for:

Continuous Monitoring: Uninterrupted surveillance of critical infrastructure to reduce vulnerabilities to attacks or accidents.
Rapid Threat Detection: Delivering a real-time common operating picture that allows city leadership and emergency responders to detect and mitigate hazards quickly.

Regional Leadership and Resource Access

By housing this equipment at the Schertz Fire Department, the city establishes itself as a key player in regional emergency management.

Mutual Aid Benefits: Schertz residents benefit from the city's enhanced ability to coordinate with regional partners like the San Antonio UASI and GUADACOMA groups.
Improved Coordination: The system ensures all responding agencies—whether local, county, or state—are looking at the same live data, leading to a more efficient and unified response during a crisis.

Fiscal Responsibility

The project is designed to be a sustainable investment that does not rely indefinitely on outside funding.

Grant Funded Procurement: The initial high cost of the specialized hardware is covered by federal UASI funds rather than local tax dollars.
Long-Term Planning: The city has already committed to integrating recurring maintenance into the Fire Department's budget, ensuring the equipment remains operational and ready for the community's needs for years to come.

SUMMARY OF RECOMMENDED ACTION

Authorize the Grant Application Submission: Formally approve the submission of the Urban Area Security Initiative (UASI) grant application for the project titled "Enhancing Unmanned Aircraft Systems Capabilities".
Designate the Schertz Fire Department as the Host Agency: Confirm that the tethered drone system will be housed, maintained, and deployed by the Schertz Fire Department for both local and regional operations.
Approve Long-Term Budgetary Integration: Commit to transitioning the recurring maintenance and equipment life-cycle replacement costs into the Fire Department's annual operating budget once the federal grant funding period ends.
Ensure Continued Compliance with State Requirements: Direct the Office of Emergency Management to maintain the city's eligibility by fulfilling annual cybersecurity training, criminal history reporting standards, and the maintenance of an "Intermediate Level" Emergency Management Plan.
Adopt the Regional Response Framework: Support the use of this equipment as a regional asset to be shared with partners in the San Antonio UASI and the GUADACOMA Emergency Response Group.

FISCAL IMPACT

100% REIMBURSABLE GRANT PROGRAM

UASI Cost Share: $43,000.00

Local Cost Share: $0.00

RECOMMENDATION

Staff recommends approval of Resolution 26-R-000.

Attachments

Resolution 26-R-047

Agenda No. 8.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Engineering

Subject:

Resolution 26-R-049 - Authorizing a Task Order Amendment with Kimley-Horn and Associates, Inc. for the Schertz Forest Roadway and Waterline Improvements Project (B.James/K.Woodlee/J.Nowak)

BACKGROUND

Previously, Council authorized a Task Order Agreement (Professional Services Agreement) with Kimley Horn for the Schertz Forest Roadway and Waterline Improvement Project. This project combined two project efforts — a water line replacement project and resurfacing, rehabilitation, and reconstruction of the streets in the subdivision (part of an earlier planned SPAM project). As the Capital Improvement Plan (CIP) was modified, the project was formally called the "Robin Hood Way Water Line Replacement Project" since the majority of the total project costs are associated with the water line replacement. Both names are actually referring to the same project.

As the project design progressed, it was noted that the FM 1518 project was relocating water lines in FM 1518 and extending slightly down Ware Seguin Road. With the original planned water line replacement addressing the water lines across the width of the Schertz Forest Subdivision only, this would leave a relatively short section of "old" water line along Ware Seguin Road between the subdivision and FM 1518. The "old" section of line would be more prone to failures in the future and would have a shorter service life than the new lines. Staff determined it would be prudent to also replace this segment of water line to have a continuous "run" of new water line from FM 1518 to the western boundary of the subdivision. This would reduce the failure potential and provide a similar service life for the water line segments.

The Schertz Forest Subdivision has some known drainage issues that cause ponding at some locations. The ponding has caused settlement/deterioration of the curb and has caused the pavement section to deteriorate more quickly. The planned design effort assumed a straightforward, but relatively simple approach would be sufficient to address the ponding issues. However, as the design progressed, it was discovered that more effort was needed in order to address the ponding issues. The additional effort needed involves some additional surveying and design work to replace longer sections of curb and regrade some drainage features. The proposed amendment provides for this additional design effort.

Additionally, as the design progressed, it was noted that some earlier observed pavement failure areas and curb settlement areas have increased significantly. This was causing the street improvement costs to increase significantly beyond the current available budget. With the proposed amendment, some additional pavement section options will be evaluated and the project design modified to reduce the street construction cost, but still provide a similar expected service life, to get the construction costs closer to the available budget amount.

Because the proposed amendment is covering multiple project scope items, the cost of the amendment exceeds the current available contingency in the current not to exceed amount ($720,000) for the project design. The current not to exceed amount has approximately $29,000 of contingency available. Staff's recommendation is to increase the not to exceed amount to $764,000, which will provide funding for the proposed amendment and still preserve approximately $28,000 of contingency for the project design.

GOAL

To have Council authorize the City Manager to execute a Professional Services Agreement Amendment with Kimley-Horn and Associates, Inc. to add some additional design services to the project scope for the Robin Hood Way Water Line Replacement Project.

COMMUNITY BENEFIT

Replacing an additional segment of existing water main along Ware Seguin Road will result in new water main being installed along FM 1518; along Ware Seguin Road to the Schertz Forest Subdivision; and in the "main road" through the Schertz Forest Subdivision. This would avoid having a short segment of older water main between the subdivision and FM 1518 which would be more prone to failure as time goes on. It would result in all the water main segment being new and having the same service life. Performing additional survey and design work on part of the streets and drainage channels in the Subdivision will reduce the existing ponding, leading to an increased service life for the pavement section.

SUMMARY OF RECOMMENDED ACTION

Approval of a Resolution authorizing the City Manager to execute a Professional Services Agreement Amendment with Kimley-Horn and Associates for additional design scope for the Schertz Forest Roadway and Waterline Improvement Project.

FISCAL IMPACT

The CIP Project Sheet (Robin Hood Way Waterline Replacement Project) has $930,000 allocated for Professional Services. The original Not to Exceed amount of the Professional Services Agreement was significantly below this at $720,000. The proposed increase in the Not to Exceed amount to $764,000 is still well below the CIP allocated funding amount. No funding transfer or budget amendment is required for this Professional Services Agreement Amendment.

RECOMMENDATION

Approve Resolution 26-R-049

Attachments

Resolution 26-R-049 with attachment

CIP Project Sheet and Map

Agenda No. 9.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Facility & Fleet

Subject:

BACKGROUND

Each fiscal year, the Fleet Department submits requests to purchase vehicles and equipment. These purchases help replace aging vehicles and support expansion of the fleet, ensuring the City maintains reliable and efficient operations. This request, for an Aerial Bucket Truck for the Water and Wastewater Department, was approved at the start of the FY2025–26 budget year.

The Fleet Department worked with Purchasing to issue a Request for Bids (RFB) because the total cost was anticipated to exceed $100,000. The process focused on selecting the lowest responsive bid and ensuring delivery by the end of FY2025–26. Multiple bids were received. Versalift submitted the lowest bid and meets the specifications agreed upon by the Public Works and Fleet Departments.

GOAL

To authorize the City Manager to execute the purchase order for the purchase of the vehicle from Versalift as part of the vehicle and equipment replacement and acquisition program.

COMMUNITY BENEFIT

Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet.

SUMMARY OF RECOMMENDED ACTION

Approval of this resolution will allow the purchase of the vehicles/equipment listed in the vehicle replacement program for FY2025-26.

FISCAL IMPACT

The purchase of the vehicle/equipment will be funded through the city's Water & Sewer budget. The fiscal impact of this project will be approximately $187,000.00. These funds were approved in the FY 2025-26 supplemental budget.

RECOMMENDATION

Approval of Resolution 26-R-021

Attachments

Resolution 26-R-021

Agenda No. 10.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Facility & Fleet

Subject:

Resolution 26-R-037 - Authorizing the purchase and installation of twenty-six (26) HVAC systems from Way Mechanical (B.James/D.Hardin/C.Lonsberry)

BACKGROUND

The City needs to replace twenty-six (26) pieces of HVAC equipment that are failing or nearing the end of life expectancy. There will be eleven (11) systems replaced at the Recreation Center (YMCA), nine (9) systems replaced at the Schertz Public Library, one (1) system replaced at the Schertz City Council Building, and five (5) systems replaced at the Schertz City Hall. City Hall will also need some extra work performed, which will bring the area the units sit to the current HVAC codes, Electrical codes, Plumbing codes, building safety codes by installing a safety railing and a roof screen.

Staff was initially planning to procure these services using a request for bids, but after reviewing purchasing cooperatives, it was discovered that one had many of the major companies likely to bid on the project. Purchases under the cooperative programs meet the requirements under the Texas Local Government Purchasing Code. The decision was made to get quotes for the work from those vendors through the purchasing cooperatives with the belief this would ensure a number of firms bid on the work and the City received the best pricing. The decision was made to get pricing for the entirety of the work to achieve economies of scale. Way Mechanical, a TIPS purchasing cooperative vendor was selected as their price was more than $150,000 less than the next lowest priced vendor.

GOAL

To obtain authorization to approve an agreement with Way Mechanical to purchase and install twenty-six (26) HVAC systems and to make changes to City Hall to bring them up to current codes.

COMMUNITY BENEFIT

To improve HVAC efficiency across four (4) buildings – City Hall, Council Chambers, Library, and YMCA to lower electrical consumption, replace aging HVAC equipment before the equipment fails and bring our buildings up to current building and trade codes and city ordinances.

SUMMARY OF RECOMMENDED ACTION

Authorize approval of an agreement to purchase twenty-six (26) HVAC systems and installation with Way Mechanical.

FISCAL IMPACT

The quote is $829,472.26 for the purchase and installation of the equipment, plus a 10% contingency for any unknowns, totaling $912,000. These funds were previously approved FY2021-22 through CO22 bond, Energy Efficiency Project.

RECOMMENDATION

Recommendation of approval for Resolution 26-R-037.

Attachments

Resolution 26-R-037 w attachment

Agenda No. 15.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Planning & Community Development

Subject:

Quarterly Update-City Council Approved Zoning and Specific Use Permit Ordinances in relation to current development status (B.James/L.Wood/E.Delgado)

BACKGROUND

The quarterly report identifies the zoning ordinances and specific use permit ordinances that have been heard and approved by City Council from 2023 to current. The report provides the ordinance approval date, a description of the request, location of the project, and the current development status. The current development status will provide information on whether the project is moving forward and is in the platting or site plan process or if no applications have been submitted in conjunction with that specific ordinance.

Attachments

Quarterly Update on Zone Changes and Specific Use Permits- April 2026

Agenda No. 16.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Facility & Fleet

Subject:

Tim Brown Memorial Plaque for Council Chamber Conference Room (B.James/D.Hardin)

BACKGROUND

In honor of the late Tim Brown, Council wishes to recognize his service as City of Schertz Councilmember, Place 7, and his commitment to public service through civic leadership, economic development, and community involvement. To commemorate his contributions, Council is dedicating the Council Chambers Conference Room in his honor. The attachment shows the proposed design of one wood plaque and one cast metal plaque with a bronze finish and notes the proposed locations of both

Unless Council provides feedback to the City Manager for changes, staff will proceed with acquiring the plaques as proposed.

Attachments

Proposed Plaques

Agenda No. 17.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Finance

Subject:

Check Report - February 2026 (S.Gonzalez/J.Walters)

BACKGROUND

Attached is a vendor expenditure report from February 2026, detailing all vendors with whom the City spent $25,000 - $100,000. These reports will be provided to Council monthly for awareness.

Attachments

February 2026 Check Report

Agenda No. 18.

CITY COUNCIL MEMORANDUM

City Council Meeting:

04/07/2026

Department:

Engineering

Subject:

Monthly Update - Major Projects in Progress/CIP (B.James/K.Woodlee)

Attachments

April 2026 Major Projects in Progress/CIP