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Springfield Economic
Development Agency
Agenda

City Hall

225 Fifth Street
Springfield, Oregon 97477
541-726-3700
Online at www.springfield-or.gov

Chair: Kori Rodley
Vice Chair: Victoria Doyle

Board Members

Sean VanGordon
Michelle Webber
Steve Moe
Beth Blackwell
Joe Pishioneri
David Loveall

City Manager:

Nancy Newton
City Recorder:

Allyson Pulido
541-726-3700

These meetings will be available via phone, internet using Zoom and in person. Members of the public wishing to attend these meetings electronically can call in or attend virtually by following the directions below. This information can also be found on the City's website.

The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours' notice prior to the meeting.
Meetings will end prior to 10:00 p.m. unless extended by a vote of the Board.

All proceedings before the Springfield Economic Development Agency are recorded.

November 12, 2024
Tuesday
_______________________________
5:30 p.m. Regular Meeting
City Council Meeting Room
or
Virtual Attendance
Registration Required:
Attend from your computer, tablet or smartphone:
Zoom
Meeting ID: 893 1680 6549
https://us06web.zoom.us/webinar/register/WN_Ip2nHioORMGjg9Xe1rmaUQ
To dial in using your phone in Listen Only Mode:
Dial 1 (971) 247-1195
Toll Free 1 (877) 853-5247
Oregon Relay/TTY: 711 or 800-735-1232

CALL TO ORDER

ROLL CALL – Board Members: VanGordon___, Webber___, Moe___, Rodley____, Blackwell___, Doyle ___, Pishioneri ___and Loveall_____.

CONSENT CALENDAR

Minutes

Resolutions

COMMUNICATIONS

Business from the Audience: Please limit comments to 3 minutes. Request to Speak cards are available at the entrance. Please present cards to City Recorder. Speakers may not yield their time to others and the Board cannot engage in discussion/conversation with the individual providing comment/testimony.

Correspondence

Business from the Staff

REPORT OF CHAIR

REPORTS OF COMMITTEES

PUBLIC HEARINGS -

Please limit comments to 3 minutes. Request to speak cards are available at the entrance. Please present cards to City Recorder. Speakers may not yield their time to others.

NEW BUSINESS

Glenwood Residential Property Update

[Allie Camp]

(10 minutes)

OLD BUSINESS

ADJOURNMENT

AGENDA ITEM SUMMARY

Meeting Date:

11/12/2024

Meeting Type:

Springfield Economic Development Agency-Regular Meeting

Staff Contact/Dept:

Allie Camp, Economic Development Manager/City Manager's Office

SPRINGFIELD ECONOMIC
DEVOPMENT AGENCY

Staff Phone No:

Estimated Time:

10 Minutes

ITEM TITLE:

Glenwood Residential Property Update

ACTION REQUESTED:

Receive update for emergency procurement for contract with Staton Companies for demolition and site clearing of 11 vacant structures in the proposed future Glenwood Master Plan area.

ISSUE STATEMENT:

SEDA has relocated eligible residential tenants, and structures are currently vacant on the site. These structures ultimately need to be eliminated for future development. The vacancy of these structures has created an attractive nuisance that has resulted in concerns for health, safety, and property, and staff have proceeded with an emergency procurement considering weather and repeated need for boarding and security.

DISCUSSION/FINANCIAL IMPACT:

In the spring and summer of 2024, the Springfield Economic Development Agency (SEDA) successfully relocated eight families from City and SEDA-owned properties in the proposed future Master Plan Area in Glenwood. The relocation was completed in early September, and shortly after vacating the homes, staff shut off utilities, secured the windows and doors, and monitored the site regularly. Throughout September and October, structures have been secured multiple times, and trespassing continues to occur often days after being secured. More recently, private security has been hired to provide a presence on the site and minimize trespassing and break-ins.

The rapid decline of the homes and intensity of camping was not reasonably foreseen because staff were unaware of the effort trespassers would make in order to return and break into the structures. People accessing the vacant structures are subject to dangerous and unhealthy conditions due to the quality of the structures and the concern over the potential of fires indoors. Prompt action was required to execute a contract for demolition through an emergency procurement. Staff have established a contract with Staton Companies, Inc. to deliver the following scope of work:

Survey for and properly dispose of hazardous materials;
Obtain appropriate permits;
Eliminate septic tanks;
Demolish houses, salvage and dispose of materials;
Backfill low areas, eliminate brush to leave a clear, visible area to manage.

This scope of work will cover the removal of 11 vacant structures (ATT 1) and has a value not to exceed of $179,504. The contract is included as Attachment 2 and Emergency Procurement Justification as Attachment 3. The work to clear the site has begun. Staff will provide an update on the demolition progress at the meeting.

Attachments

1. Vicinity Map

2. Contract #3774

3. Emergency Procurement Justification