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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONERS COURT
Commissioners Courtroom
710 S. Main Street, Georgetown
October 1, 2024
9:30 A.M.

The Commissioners Court of Williamson County, Texas will meet in Regular Session at the above location, date, and time to consider the items set forth below. It is the intent of the Commissioners Court to have a quorum physically present at the meeting. Up to two (2) Commissioners Court members may participate by videoconference call in accordance with the Texas Open Meetings Act.

Review and approval of minutes.

Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 3 – 15 )

Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) and equipment assets through Auction, pursuant to Texas Local Government Code 263.152.

Discuss, consider, and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction, pursuant to Texas Local Government Code 263.152, for the period of 09.01.24 through 09.30.24.

Discuss, consider, and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction, pursuant to Tx. Local Gov't Code 263.152, for the period of 09/01/2024 through 09/310/2024.

Discuss, consider, and take appropriate action on an Amendment to Commercial Real Estate Listing Agreement between Williamson County, Texas and Brinegar Properties to extend the listing agreement from its current expiration date of September 30, 2024 to September 30, 2025 in relation to the sale of the commercial real estate located 747 CR 138, Hutto, Texas pursuant to the terms of said Commercial Real Estate Listing Agreement and in accordance with Texas Local Government Code Section 263.008.

Discuss, consider and take appropriate action on approving the contract between Williamson County, Texas and Williamson County Economic Development Partnership, Inc. for FY 24-25.

Discuss, consider, and take appropriate action on approving a purchase between Thomson Reuters and /or West Publishing and the District Attorney's Office for Westlaw Proflex Subscription, pursuant to Order ID: Q-08925212. The term of this agreement is for thirty-six (36) months, with a 5% increase in year two and year three. The monthly charges are as such: Year One $3,931.01, Year Two $4,127.56, and Year Three $4,333.94.

Discuss, consider, and take appropriate action on approving purchase #202519 between Power DMS, Inc. and Williamson County for PowerPolicy Professional Subscription in the amount of $60,112.71, and authorizing execution of the purchase. This purchase is exempt from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(D)[captive replacement parts or components for equipment].

10.

Discuss, consider, and take appropriate action on approving the Proposal from Mobile Communications America (MCA) to install security cameras and video decoder add-ons at and Constable Precinct 4 in the amount of $6,354.44, pursuant to DIR contract #DIR-CPO-4494, and authorizing the execution of the proposals.

11.

Discuss, consider and take appropriate action approving an amendment for the Nineveh Ministries, Inc extending the contract for Jail to Jobs service, in the not-to-exceed amount of $48,000.00, from September 30, 2024, to March 31, 2025, and authoring execution of the amendment.

12.

Discuss, consider, and take appropriate action on approving agreement #2024301 for Heavy Equipment Operator Safety Class, between Randy Plaag d/b/a Training Texas Group and Williamson County in the not-to-exceed amount of Forty-Eight Thousand Eight Hundred Twenty-Five Dollars ($48,825.00), exempting the purchase from competitive bidding under Texas Local Government Code 262.024 (a)(4) [personal or professional service] and authorizing the execution of this agreement.

13.

Discuss, consider and take appropriate action on approval of the preliminary plat for the Hudson Park subdivision – Precinct 3.

14.

Discuss, consider and take appropriate action on approval for the replat of the Brushy Bend Park, Lot 66 subdivision – Precinct 3.

15.

Discuss, consider and take appropriate action on approval of the preliminary plat for the Gindin subdivision – Precinct 4.

REGULAR AGENDA

16.

Discuss, consider and take any necessary action to approve an Order for Interment by cremation of deceased (James Jim "Jimmy" Baskett) who passed away in Williamson County, Texas, where the County has discretion to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.

17.

Hear a presentation regarding the Rotary Club of Georgetown's 8th Annual Field of Honor®; A Tribute to Service Above Self, presented by Event Chair, Jeanne Cox

18.

Discuss, consider and take appropriate action on a Proclamation naming the month of October as Breast Cancer Awareness Month.

19.

Discuss, consider and take appropriate action on a request by County Court at Law 2 to apply for a Texas Veterans Commission Fund for Veterans' Assistance grant offered by the Texas Veterans Commission to support the Williamson County Veterans Treatment Court program.

20.

Discuss, consider and take appropriate action on an amendment to the Software License and Services Agreement with Public Health Management Corporation (PHMC) to provide the RANT/DUI and RANT Instrument Acess to support the specialty court programs in County Court at Law 2.

21.

Discuss, consider and take appropriate action on a program update provided by the Williamson County and Cities Health District (WCCHD) for the Breast Cancer Identification and Treatment Project.

22.

Discuss, consider and take appropriate action on a reorganization for Pre-Trial Services using funding set aside during the FY25 budget process.

23.

Discuss, consider and take appropriate action on the Fiscal Year 2024/2025 Budget Order.

24.

Discuss, consider, and take appropriate action to approve the Fifth Amendment to the Williamson County Professional Services Agreement for Medical Direction of EMS with Scott & White Clinic and authorizing the execution of the Amendment.

25.

Discuss, consider and take appropriate action on approving the renewal of an affiliation agreement between Williamson County EMS and Austin Community College.

26.

Discuss, consider, and take appropriate action on approving a price increase for contract #23IFB99 for EMS Medical Supplies for Henry Schein, Inc and authorizing the execution of the amendment.

27.

Discuss, consider and take appropriate action on approving purchase #2024306 of Election Equipment for Express Votes from Election Systems and Software, LLC for the Williamson County Elections Department, in the amount of $326,400.00, pursuant to Texas Buyboard contract #710-23.

28.

Discuss, consider, and take appropriate action on approving the Agreement #202515 between Williamson County and FreeIt Data Solutions, Inc. for multiple Rubrik subscriptions for the total amount of $668,329.60, pursuant to the DIR contract #DIR-CPO-4696, and authorize the execution of the agreement.

29.

Discuss, consider, and take appropriate action on approving the Agreement #202519 between Williamson County and TT Faster, LLC for Cloud Subscription Software for a term of five (5) years and shall automatically renew for successive one-year periods, for a total of $122,096.47 pursuant to GSA Contract #:47QTCA23D0054, and authorizing the execution of this agreement.

30.

Discuss, consider, and take appropriate action on authorizing the amendment for additional scope of work to the existing contract #T1289 for Landscaping for Williamson County Parks Department, with Heart of Texas Landscape & Irrigation Co., in the amount of $1,320.00 per year and authorizing the execution of the amendment.

31.

Discuss, consider and take appropriate action on authorizing the extension of contract #21RFP4 for Aramark, for the same pricing, terms and conditions as the existing contract for the first renewal option, beginning September 30, 2024, to September 30, 2025, and authoring execution of the amendment.

32.

Discuss, consider and take appropriate action on approving purchase #2024311 for Taser 7 Bundle for Williamson County Sheriff's Office from Axon Enterprise, Inc. in the amount of $385,167.20, pursuant to Texas BuyBoard Contract #698-23.

33.

Discuss, consider and take appropriate action on a Statewide Automated Victim Notification Service (SAVNS) Maintenance Grant Contract with the Office of the Attorney General for SAVNS grant program funding for Fiscal Year 2025.

34.

Discuss, consider, and take appropriate action on the First Amendment to Contract for Construction Manager At-Risk ("CMAR") Project Delivery between Williamson County and Bartlett-Cocke General Contractors, LLC. (P635).

35.

Discuss, consider and take appropriate action approving an amendment to the Master Services Agreement (MSA) for the Brandt Companies, LLC extending the contract for electrical service from September 21, 2024, to September 20, 2025, as per Choice Partners Coop Contract # 22/049MF-15, in the not-to-exceed amount of $500,000.00, and authoring execution of the amendment.

36.

Discuss, consider and take appropriate action approving an amendment for the Brandt Companies, LLC extending the contract for HVAC service from September 21, 2024, to September 20, 2025, as per Choice Partners Coop Contract # 22/049MF-15, in the not-to-exceed amount of $500,000.00, and authoring execution of the amendment.

37.

Discuss, consider and take appropriate action approving an amendment for the Brandt Companies, LLC extending the contract for plumbing service from September 21, 2024, to September 20, 2025, and authoring execution of the amendment as per Choice Partners Coop Contract # 22/049MF-15, in the not-to-exceed amount of $500,000.00, and authoring execution of the amendment.

38.

Discuss, consider, and take appropriate action on approving a 2013 Road Bond Transfer to move $12,898.60 from P290 (2013 Road Bond Non-Departmental) to P258 (IH-35 Study RM 1431 & SH 45).

39.

Discuss, consider, and take appropriate action on approving a 2019 Road Bond Transfer to move $100,000 from P399 (2019 Road Bond Non-Departmental) to P382 (Atlas 14 Mapping).

40.

Discuss, consider, and take appropriate action on approving a 2023 Road Bond Transfer to move $18,200,000 from P659 (Eagles Nest Street - Round Rock) to P698 (Eagles Nest Street - Round Rock Phase II).

41.

Discuss, consider, and take appropriate action on a Consent and Development Agreement between Williamson County, RR 122 Holdings, LLC and Williamson County Municipal Utility District No. 46.

42.

Discuss, consider, and take appropriate action regarding the Utility Agreement with Manville Water for utility relocations on the CR 404 at FM 973 Project, a Road Bond Project in Commissioner Precinct 4. P:390 Funding Source: Road Bond.

43.

Discuss, consider and take appropriate action on a condemnation acquisition settlement agreement with Charles R. Barr, Diane Barr and Clyde Barr to acquire 0.535 ac needed for the Corridor A-2 project. Funding Source: LTP P457

44.

Discuss, consider and take appropriate action on a real estate contract and leaseback agreement with Norietta J. Schmidt as trustee of the Norietta J. Schmidt Revocable Living Trust to acquire 11.484 ac needed for the Chandler Road /Corridor B project. Funding Source: LTP P457

45.

Discuss, consider and take appropriate action on a real estate contract with Hilda J. Peterson, trustee of the Peterson Family Trust- Decedent's Trust B dated 1/4/2000 to acquire 0.148 acres needed or the Corridor A2/Samsung Highway project (Parcel 24A). Funding Source: TANS P588

46.

Discuss, consider and take appropriate action on a real estate contract with Stagecoach Stop, LTD., a Texas limited partnership to acquire 3 tracts of land totaling 10.999 acres needed on the Corridor F project. Funding Source: LTP P457

47.

Discuss, consider and take appropriate action on a real estate contract with RS Stonewall Ranch, LLC, a Texas limited liability company to acquire 1.229 acres needed for the Seward Junction North Loop project (Parcel 24). Funding Source: TANS P588

48.

Discuss, consider and take appropriate action on a real estate contract and grazing lease with Theon Ranches, LP, a Texas limited partnership, to acquire 16.844 acres as right of way and 0.101 acres as a drainage easement for the Corridor D project. Funding Source: LTP P457

49.

Discuss, consider and take appropriate action on a claim for actual moving expenses with Blake Stifflemire (a tenant) caused by the acquisition of real property required for the construction of the Bagdad Rd. project (Parcel 16). Funding Source: Road Bonds P343

50.

Discuss, consider and take appropriate action on a claim for actual moving expenses with Melissa Dixon and caused by the acquisition of real property required for the construction of the CR 313 project (Parcel 6). Funding Source: LTP P457

51.

Discuss, consider and take appropriate action authorizing the purchase of +- 28.53 acres from the Texas Department of Transportation located at 9500 N. Lake Creek Parkway, Austin, Williamson County, Texas 78717.

EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."

52.

Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to the proposed or potential purchase or lease of property owned by third parties

        a)   Discuss the acquisition of real property: CR 332
        b)   Discuss the acquisition of real property for CR 143
        c)   Discuss the acquisition of real property for County Facilities.
        d)   Discuss the acquisition of real property for CR 255.
        e)   Discuss the acquisition of real property for SH 195 @ Ronald Reagan.
     f)   Discuss the acquisition of real property for future SH 29 corridor.
    g)   Discuss the acquisition of right-of-way for Hero Way.
      h)   Discuss the acquisition of right-of-way for E. Wilco Highway.
     i)   Discuss the acquisition of right-of-way for Corridor A-2.
       j)   Discuss the acquisition of right-of-way for Corridor B
        k)   Discuss the acquisition of right-of-way for Corridor C.
   l) Discuss the acquisition of right-of-way for Corridor D.
       m)   Discuss the acquisition of right-of-way for Corridor E.
        n)   Discuss the acquisition of right-of-way for Corridor F
        o)   Discuss the acquisition of right-of-way for Corridor H
        p)   Discuss the acquisition of right of way for Corridor J.
        q)   Discuss the acquisition of right of way for Corridor K.
       r)   Discuss the acquisition of right of way for Corridor I.
        s)   Discuss the acquisition of right-of-way for Ronald Reagan Widening.
     t)   Discuss the acquisition of right-of-way for CR 313.
        u)   Discuss the acquisition of right of way for Bagdad Road/CR 279.
        v)   Discuss the acquisition of right of way for CR 314.
        w)   Discuss the acquisition of real property for the Seward Junction Loop
        x)   Discuss the acquisition of real property for CR 110N
        y)   Discuss acquisition of real property located near 6531 RM 2243, Leander, Texas
        z)   Discuss the acquisition of real property for the Long Range Transportation Plan.
aa) Discuss property located at 9500 Lake Creek Parkway Austin, TX 78717
bb) Discuss the acquisition of real property for Williamson County Justice Center and Corrections Facilities

B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County

   a)   Discuss County owned real estate containing underground water rights and interests.
   b)   Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)
   c)   Sale of property located 747 County Rd. 138 Hutto, Texas
   d)   Discuss Blue Springs Blvd. property

53.

Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.

  a) Project Skyfall
  b) Project SoulBrain
  c) Project School Bus
d) Project Lunch Lady

54.

Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:

1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.

b. Litigation:

1. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas/County of Williamson v. Purdue Pharma, L.P., et al., MDL PRETRIAL CAUSE NO. 2018-63587, in the 152d District Court of Harris County, Texas.
2. Civil Action No. 1:21-cv-00074-LY; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
3. Civil Action No. 1:21-cv-00374-RP; Gary Watsky v. Williamson County, Texas, and Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-00615-LY; Bernardo Acosta v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
5.   Cause No. 22-0159-C395; Gary Watsky v. Mike Gleason, et al.; In the 395th District Court of Williamson County, Texas
6. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Cause No. 22-2067-C395; Chauncy Williams v. Williamson County Attorney's Office Victim Services Division, et al.; In the 395th Judicial District Court of Williamson County, Texas
8. Civil Action No. 4:22-cv-00576-P; Kyle Strongin, et al. v. Williamson County, et al.; In the United States District Court for the Northern District of Texas
9. Cause No. 22-1213-C425; Williamson County, Texas v. Ritter Botkin Prime Construction Company, Inc. and Argonaut Insurance Company; In the 425th Judicial District Court of Williamson County, Texas
10. Cause No. 22-1359-C368; Williamson County, Texas v. Ritter, Botkin Prime Construction Company, Inc. and Great American Insurance Company of New York; In the 368th Judicial Court of Williamson County, Texas
11. Cause No. 23-1061-C368; Heather Lorenzen v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas
12. Civil Action No. 1:23-cv-01120; Jeremy Story v. Williamson County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
13.  Civil Action No. 1:23-cv-01117-RP; Adam Mirelez #02413581 v. Llano County, Texas, et al.; In the United States District Court for the Western District of Texas, Austin Division
14. Civil Action No. 1:23-cv-01223-RP; Siddharth Kode v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
15. Civil Action No. 1:24-cv-00318-DII; Laura Pressley et al. v. Jane Nelson et al.; In the United States District Court for the Western District of Texas, Austin Division
16.  Civil Action No. 1:23-cv-00759-RP; Derrick Neal v. Williamson County and Cities Health District, et al.; In the United States District Court for the Western District of Texas, Austin Division
17.  Cause No. 23-2566-C480; Williamson County, Texas v. DM Medical Billings, LLC and Dina Mueller; In the 480 ^th Judicial District Court; Williamson County, Texas
18.  Cause No. 23-0195-C425; Maria Barroyeta Rojas v. Paul Schmidt, et al.; In the 425 ^th Judicial District Court of Williamson County, Texas
19.  Cause No. 24-1887-C26; Ivory Deon Hornsby v. Williamson County, et al.; In the 26th Judicial District Court of Williamson County, Texas

c. Administrative Complaints:
d. Claims:

1. Claim No. 02172024-560-225 - auto liability claim from Juan Carlos Gomez-Jaramillo for incident occurring on or about February 17, 2024 at or near 3417 Sam Bass Road, Round Rock, Texas 78681.

e. Other:

1.  Legal matters relating to U.S. Fish and Wildlife Service's Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders.
2.  Legal matters pertaining to tax exemptions for private apartment developers under 303.042(f) of the Texas Local Government Code.
3.  Legal matters, laws and proceedings pertaining to attorney client privileged communications relating to county business.
4.  Legal matters pertaining to the CJC North Roof Replacement Project and Contract for Construction Between Williamson County, Texas, and Texas Fifth Wall Roofing Systems, Inc.
5.  Legal matters relating to James Construction's claims on the SE Loop (East Wilco Hwy) Segment 1 Project

55.

Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov't Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov't. Code § 551.089).

56.

Interview candidates for the position of Williamson County Administrator and deliberate the appointment, employment and duties of the Williamson County Administrator (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).

57.

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).

58.

Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov't. Code § 551.076).

REGULAR AGENDA (continued)

59.

Discuss, consider and take appropriate action on tendering an offer of employment, hiring and appointment of the Williamson County Administrator.

60.

Discuss and take appropriate action concerning economic development.

61.

Discuss and take appropriate action concerning real estate.

62.

Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:

b. Litigation:

c. Administrative Complaints:
d. Claims:

1. Claim No. 02172024-560-225 - auto liability claim from Juan Carlos Gomez-Jaramillo for incident occurring on or about February 17, 2024 at or near 3417 Sam Bass Road, Round Rock, Texas 78681.

e. Other:

63.

64.

Comments from Commissioners.

65.

Public Comment Period. The Commissioners Court will conduct a Public Comment Period to allow members of the public to address the Court regarding matters pertaining to or affecting Williamson County but that do not appear as an Agenda Item on a meeting's Agenda. During such Public Comment Period, speakers shall be limited to a maximum of two (2) minutes to make his/her remarks and the maximum overall discussion time allowed for the Public Comment Period, regardless of the number of members of the public wishing to address the Court during such period, shall be limited to ten (10) minutes. Speaking time, to the extent possible, will be evenly allocated among speakers should more than five (5) speakers desire to speak during the Public Comment Period. Please note that the members of the Court may not comment at the meeting about matters that are not on the agenda.

_________________________
Bill Gravell, Jr., County Judge

This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 27th day of September 2024 at 3:00 P.M. and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

Commissioners Court - Regular Session

Meeting Date:

10/01/2024

VSC Asset for Auction

Submitted For:

Joy Simonton

Department:

Purchasing

Agenda Category:

Consent

Information

Agenda Item

Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) and equipment assets through Auction, pursuant to Texas Local Government Code 263.152.

Background

Please see the attached for details for September 2024.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

VSC Auction September 2024

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 08:59 AM

Form Started By: koren.shannon

Started On: 09/24/2024 08:40 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

Meeting Date:

10/01/2024

Asset for Auction

Submitted For:

Joy Simonton

Department:

Purchasing

Agenda Category:

Consent

Information

Agenda Item

Background

Please see the attachment for the August Report Assets for Auction

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Asset for Auction Sep. Report

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:00 AM

Form Started By: koren.shannon

Started On: 09/24/2024 08:46 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

Meeting Date:

10/01/2024

Asset for Destruction

Submitted For:

Joy Simonton

Department:

Purchasing

Agenda Category:

Consent

Information

Agenda Item

Background

Details attached.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Asset for Destruction Sept. Report

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:03 AM

Form Started By: koren.shannon

Started On: 09/24/2024 08:56 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

Meeting Date:

10/01/2024

Brinegar Listing Agreement Extension

Submitted By:

Hal Hawes, General Counsel

Department:

General Counsel

Agenda Category:

Consent

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Brinegar Propt Listing Agreement Extension Amendment

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/24/2024 01:37 PM

Form Started By: Hal Hawes

Started On: 09/23/2024 02:30 PM

Final Approval Date: 09/24/2024

Commissioners Court - Regular Session

Meeting Date:

10/01/2024

Williamson County Economic Development Partnership Contract

Submitted By:

Connie Odom, Public Information Office

Department:

Public Information Office

Agenda Category:

Consent

Information

Agenda Item

Discuss, consider and take appropriate action on approving the contract between Williamson County, Texas and Williamson County Economic Development Partnership, Inc. for FY 24-25.

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

FY25 WilCo EDP Agreement

Form Review

Inbox

Reviewed By

Date

Hal Hawes

09/19/2024 11:44 AM

County Judge Exec Asst.

Becky Pruitt

09/23/2024 12:38 PM

Form Started By: Connie Odom

Started On: 09/19/2024 11:09 AM

Final Approval Date: 09/23/2024

Commissioners Court - Regular Session

Meeting Date:

10/01/2024

Westlaw Contract for District Attorney's Office

Submitted By:

Grace Frias, District Attorney

Department:

District Attorney

Agenda Category:

Consent

Information

Agenda Item

Background

The approval of this purchase will benefit the operations of the Williamson County District Attorney's Office by providing access to case law and other research tools. This purchase is necessary as the existing Westlaw subscription agreement will expire on September 30, 2024. The attached form contains more detailed information regarding the subscription. The Funding Source is 01.0100.0440.004210 as per FY24 budget.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Westlaw for DAO

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:13 AM

Form Started By: Grace Frias

Started On: 09/24/2024 03:33 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

Meeting Date:

10/01/2024

Approval of Purchase of Power Policy Professional Software Subscription from Power DMS for Information Systems Department

Submitted For:

Joy Simonton

Department:

Purchasing

Agenda Category:

Consent

Information

Agenda Item

Background

The approval of this agreement will benefit the Williamson County Information Systems Department with the ability to create, edit, organize and distribute content from a secure, cloud-based site. This system is used as the county's policy document platform. Although the department obtained three (3) quotes for this purchase, the Purchasing Agent is recommending an exemption as the county has been integrating policy documents and end user approvals for two years now. Purchasing Department is recommending a solicitation or cooperative contract for future contracting on this system. Key features included are automatic workflows, signature capture and tracking, side-by-side comparison for policy documents, Public Facing documents, PowerDMS University and analytics, for advanced reporting. The attached quote, which outlines the subscription, single sign on service, and site connection fee. Coverage period is from 10/30/2024-10/29/2025. Funding source is 01.0100.0503.005741 as per FY25 budget. Origination # 677. Department point of contact is Jeff Isbell.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Power DMS Contract

Form 1295 Power DMS

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 08:52 AM

Form Started By: barbi.hageman

Started On: 09/23/2024 01:10 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

10.

Meeting Date:

10/01/2024

Approval of Agreement for Security Camera Installation from Mobile Communications America (MCA) for Constable Precinct 4

Submitted For:

Joy Simonton

Department:

Purchasing

Agenda Category:

Consent

Information

Agenda Item

Background

Approval of the proposals will benefit the Constable Precinct 4 department by installing and maintaining building security in the Taylor Annex offices, lobby, training room, evidence room and other areas that have recently undergone major remodeling work. MCA has installed security cameras to this building in Dec 2023, along with extra add-ons. The first proposal (security equipment) totals $4,844.00 and the second proposal totals $1,510.44 for a total of $6,354.44. The funding source is 01.0100.0554.003006 for FY25. Orig #450. The department point of contact is Don Heflin. Company is publicly traded, therefore no Form 1295 required.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

MCA Proposals

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:11 AM

Form Started By: koren.shannon

Started On: 09/24/2024 03:01 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

11.

Meeting Date:

10/01/2024

Approval of Amendment for Nineveh Ministries dba Jail to Jobs Agreement for the Nineveh Ministries, Inc to provide Jail to Jobs service for the Parks Department

Submitted By:

Theresa Gross, Purchasing

Department:

Purchasing

Agenda Category:

Consent

Information

Agenda Item

Background

Due to the contract for Nineveh Ministries dba Jail to Jobs, expiring September 30, 2024, the amendment extends past the expiration date to March 31, 2025. The Original contract was approved on October 19, 2023, under agenda item 37. A new solicitation is being prepared to release for the services. Funding source is 01.0100.3106.4100. Point of contact is Jason Brown Williamson County Expo Center.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Amendment

TEC 1295

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:32 AM

Form Started By: Theresa Gross

Started On: 09/26/2024 09:56 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

12.

Meeting Date:

10/01/2024

Approval of Agreement for Heavy Equipment Operator Safety Class with Randy Plaag d/b/a Training Texas for Road and Bridge Department

Submitted For:

Joy Simonton

Submitted By:

Johnny Grimaldo, Purchasing

Department:

Purchasing

Agenda Category:

Consent

Information

Agenda Item

Background

The Road and Bridge department submitted a training proposal schedule for training courses to be held during FY2025, for Heavy Equipment Operator Safety Classes. The funding source is 01.0200.0210.004232, Origination ID #772, and the point of contact is Jenifer Favreau.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Service Contract

Form 1295 Randy Plaag dba Training Texas complete

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 08:49 AM

Form Started By: Johnny Grimaldo

Started On: 09/12/2024 04:06 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

13.

Meeting Date:

10/01/2024

Preliminary plat for the Hudson Park subdivision – Pct 3

Submitted For:

Adam Boatright

Submitted By:

Adam Boatright, Infrastructure

Department:

Infrastructure

Agenda Category:

Consent

Information

Agenda Item

Discuss, consider and take appropriate action on approval of the preliminary plat for the Hudson Park subdivision – Precinct 3.

Background

This proposed subdivision consists of 291 single family lots, 7 open space/drainage lots, 3 open space/commercial lots, 1 open space/multifamily lot, 8 open space/landscape lots, 1 wastewater utility/access lot, 1 park/amenity lot and 14,706 linear feet of new roads on 122.63 acres.

Timeline
2023-12-22 – initial submittal of the preliminary plat
2024-01-19 – 1st review complete with comments
2024-02-26 – 2nd submittal of preliminary plat
2024-03-11 – 2nd review complete with comments
2024-04-15 – 3rd submittal of preliminary plat
2024-04-30 – 3rd review complete with comments
2024-07-05 – 4th submittal of preliminary plat
2024-07-19 – 4th review complete with comments
2024-09-24 – 5th submittal of preliminary plat
2024-09-26 – 5th review complete with comments clear
2024-09-26 – preliminary plat placed on the October 1, 2024 Commissioners Court agenda for consideration

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

preliminary plat - Hudson Park

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:57 AM

Form Started By: Adam Boatright

Started On: 09/26/2024 11:34 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

14.

Meeting Date:

10/01/2024

Replat of the Brushy Bend Park Lot 66 subdivision – Pct 3

Submitted For:

Adam Boatright

Submitted By:

Adam Boatright, Infrastructure

Department:

Infrastructure

Agenda Category:

Consent

Information

Agenda Item

Discuss, consider and take appropriate action on approval for the replat of the Brushy Bend Park, Lot 66 subdivision – Precinct 3.

Background

This subdivision consists of 2 lots with no new roads. The purpose of this replat is to subdivide the single existing lot into 2 newly configured lots.

Timeline
2023-01-23 – initial submittal of the replat
2023-02-21 – 1st review complete with comments
2023-07-18 – 2nd submittal of replat
2023-07-26 – 2nd review complete with comments
2023-07-18 – 3rd submittal of replat
2023-08-06 – 3rd review complete with comments
2023-08-18 – 4th submittal of replat
2023-08-22 – 4th review complete with comments
2024-09-19 – 5th submittal of replat with signatures
2024-09-25 – 5th review complete with comments clear
2024-09-26 – replat placed on the October 1, 2024 Commissioners Court agenda for consideration

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

replat - Brushy Bend Park Lot 66

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:57 AM

Form Started By: Adam Boatright

Started On: 09/26/2024 11:41 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

15.

Meeting Date:

10/01/2024

Preliminary plat for the Gindin subdivision – Pct 4

Submitted For:

Adam Boatright

Submitted By:

Adam Boatright, Infrastructure

Department:

Infrastructure

Agenda Category:

Consent

Information

Agenda Item

Discuss, consider and take appropriate action on approval of the preliminary plat for the Gindin subdivision – Precinct 4.

Background

This proposed subdivision consists of 2 single family lots and no new roads on 10.03 acres.

Timeline
2024-08-01 – initial submittal of the preliminary plat
2024-08-27 – 1st review complete with minor comments
2024-09-18 – 2nd submittal of preliminary plat
2024-09-25 – 2nd review complete with comments clear
2024-09-26 – preliminary plat placed on the October 1, 2024 Commissioners Court agenda for consideration

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

preliminary plat - Gindin

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:57 AM

Form Started By: Adam Boatright

Started On: 09/26/2024 11:45 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

16.

Meeting Date:

10/01/2024

Indigent/Abandoned Burial

Submitted For:

Bill Gravell

Submitted By:

Andrea Schiele, County Judge

Department:

County Judge

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Order for Interment

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst. (Originator)

Becky Pruitt

09/23/2024 01:07 PM

Form Started By: Andrea Schiele

Started On: 09/23/2024 08:59 AM

Final Approval Date: 09/23/2024

Commissioners Court - Regular Session

17.

Meeting Date:

10/01/2024

Field of Honor

Submitted By:

Becky Pruitt, County Manager

Department:

County Judge

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Hear a presentation regarding the Rotary Club of Georgetown's 8th Annual Field of Honor®; A Tribute to Service Above Self, presented by Event Chair, Jeanne Cox

Background

Hosted by THE ROTARY CLUB OF GEORGETOWN TX FOUNDATION, the Field of Honor® is a dramatic, emotion-filled week-long event displaying of up to 2,000+ full-size dedicated, 3′ x 5′ US flags, that honor and benefit military (past and present) and first responders. Each flag is available for purchase and dedication in honor of a veteran, active or reserve duty military, first responders, K9 Units, and Equestrian heroes! Flags can also be designated to the POW/MIA section of the field or you can "Adopt a Hero." It is FREE to visit the Field of Honor® that is open to all 24/7 throughout the week of the event.

This year, the 8th Annual Field of Honor® will return to San Gabriel Park with 10 acres to display flags for our heroes! There will also be an amazing display from Patriotic Productions called, "Remembering Our Fallen." Thirty four ten-foot towers will have banners that display the photos of all the heroes we have lost in the war of terror since 9/11. Don't miss seeing this moving tribute.

The 2024 Field of Honor® will once again offer the grand OPENING CEREMONY: A CELEBRATION OF HEROES on Sunday, November 10 at 1:30 p.m.,complete with a dynamic KEYNOTE SPEAKER, music from the 36th INFANTRY BAND Camp Mabry, dramatic FLYOVERS by the Devil Dog and the Falcon Flight Formation Team, and displays of MILITARY VEHICLES, FIRE ENGINES, A POLICE VEHICLE, K-9 DEMONSTRATIONS, and MUCH MORE!! The amazing VETERANS DAY CEREMONY will take place on November 11 at 11:00!

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

No file(s) attached.

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/23/2024 01:01 PM

Form Started By: Becky Pruitt

Started On: 09/20/2024 08:45 AM

Final Approval Date: 09/23/2024

Commissioners Court - Regular Session

18.

Meeting Date:

10/01/2024

Breast Cancer Awareness Month

Submitted For:

Cynthia Long

Submitted By:

Pierce Kathy, Commissioner Pct. #2

Department:

Commissioner Pct. #2

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider and take appropriate action on a Proclamation naming the month of October as Breast Cancer Awareness Month.

Background

With breast cancer being diagnosed in 1 out of 8 women in their lifetimes, it is likely that everyone knows someone impacted. With early diagnosis, though, the 5-year survival rate has increased to 99%. Williamson County is ranked the third-healthiest county out of the 244 ranked according to the "County Health Rankings 2022" report. The report is compiled by County Health Rankings & Roadmaps (CHR&R), a program of the University of Wisconsin Population Health Institute, and draws attention to why there are differences in health within and across communities. Williamson County remains one of the healthiest counties in Texas. Programs supported by the County, such as the Breast Cancer Identification and Treatment Project, have helped Williamson County citizens with access to cancer screenings and to remain one of the healthiest counties in the State of Texas.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Proclamation

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/18/2024 08:12 AM

Form Started By: Pierce Kathy

Started On: 09/17/2024 03:29 PM

Final Approval Date: 09/18/2024

Commissioners Court - Regular Session

19.

Meeting Date:

10/01/2024

TVC Grant Application

Submitted For:

Cynthia Long

Submitted By:

Pierce Kathy, Commissioner Pct. #2

Department:

Commissioner Pct. #2

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

The Request for Applications for the Texas Veterans Commission - Fund for Veterans' Assistance 2025-2026 grant was released in September. Grant applications are due on November 12, 2024. This grant is a reimbursement grant with no match required. The purpose of the funding is to help eligible programs provide support, services, and resources to veterans to improve their quality of life and strengthen their connections and integration with their communities. The Veterans Treatment Court Grant Program supports local governments in providing services through Veterans Treatment Court (VTC) programs established under Texas Government Code 124.001-.006. The grant funding is to support rehabilitation for justice-involved veterans who live in Texas to best prepare them for reintegration with their communities. The grant funding period, if selected for this grant, would be from July 1, 2025, to August 31, 2026.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

RFA

Required Grants Mang Request

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:17 AM

Form Started By: Pierce Kathy

Started On: 09/25/2024 03:31 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

20.

Meeting Date:

10/01/2024

VTC Software License Amendment

Submitted For:

Cynthia Long

Submitted By:

Pierce Kathy, Commissioner Pct. #2

Department:

Commissioner Pct. #2

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

The original agreement with PHMC was approved by the Commissioners Court on 6/15/2021. The amendment allows the payments for services to be made monthly, as opposed to annually, with a small increase that will be covered by the TVC grant. This amendment will help the Veterans Treatment Court program meet grant performance metrics in the Texas Veterans Commission grant. The RANT software is Risk and Needs Triage (RANT) to be used by the Veterans Treatment Court. It is a highly secure, web-based tool designed to help judges and other criminal justice professionals place adult drug offenders into the appropriate care-setter. By matching offenders to appropriate service, RANT helps optimally target resources for improved public safety and public health outcomes. The VTC and Bluebonnet Trails staff will use the tool to administer the risk/needs assessments of program participants. RANT was derived from empirical evidence showing that outcomes in community correctional settings are influenced by how well drug offenders are matched to services, suited to both their criminogenic risks and clinical needs. The RANT program is validated by several organizations, and its findings have been published in a peer-reviewed journal. The agreement has been reviewed by Legal and the Auditor's Office.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

RANT Amendment

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:19 AM

Form Started By: Pierce Kathy

Started On: 09/25/2024 03:56 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

21.

Meeting Date:

10/01/2024

Cancer Screening - Project Update

Submitted For:

Cynthia Long

Submitted By:

Pierce Kathy, Commissioner Pct. #2

Department:

Commissioner Pct. #2

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider and take appropriate action on a program update provided by the Williamson County and Cities Health District (WCCHD) for the Breast Cancer Identification and Treatment Project.

Background

The Williamson County and Cities Health District (WCCHD) was awarded ARPA funding on November 13, 2023, to administer the early cancer identification program. WCCHD provides the administrative services and coordination of diagnostic services for cancer identification for low-income individuals who reside in Williamson County and who are at or below 250% of the Federal Poverty Level. WCCHD collaborates with other safety net clinics to provide education and outreach to uninsured and low-income individuals qualifying for the early detection program. One of the goals of the program is to identify cancer in the early localized stages, when the 5-year survival rate is significantly higher. When cancer is identified, the program staff will provide patient navigation services, case management, and connection to appropriate resources that will help the patient through the challenging time after cancer is identified.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

No file(s) attached.

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/18/2024 08:13 AM

Form Started By: Pierce Kathy

Started On: 09/17/2024 04:58 PM

Final Approval Date: 09/18/2024

Commissioners Court - Regular Session

22.

Meeting Date:

10/01/2024

Pre Trial Services

Submitted For:

Rebecca Clemons

Submitted By:

Rebecca Clemons, County Manager

Department:

Human Resources

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider and take appropriate action on a reorganization for Pre-Trial Services using funding set aside during the FY25 budget process.

Background

The Pre-Trial Services Department operates 365 days a year and frequently works after 5pm. The current organizational chart was re-designed to provide the support needed for staff, managers and the Justice System. Positions noted in green have changes.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

current

proposed

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:20 AM

Form Started By: Rebecca Clemons

Started On: 09/25/2024 04:36 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

23.

Meeting Date:

10/01/2024

FY 2024/2025 Proposed Budget Order

Submitted For:

Bill Gravell

Submitted By:

Andrea Schiele, County Judge

Department:

County Judge

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider and take appropriate action on the Fiscal Year 2024/2025 Budget Order.

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

FY 2024/2025 Budget Order - Tracked Changes

FY 2024/2025 Budget Order - No Mark Up

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst. (Originator)

Becky Pruitt

09/26/2024 11:35 AM

Form Started By: Andrea Schiele

Started On: 09/26/2024 11:03 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

24.

Meeting Date:

10/01/2024

EMS Medical Direction 5th Amendment.

Department:

EMS

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

This is the fifth amendment to the original agreement approved in 2011 with the increase in consideration amount for Medical Direction for Williamson County EMS. The original PSA was approved by Commissioners Court on October 04, 2011, Item no. 27. This amendment was approved by legal and funding was approved and budgeted for the current fiscal year. Funding Source is 0100-0540-004100.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Agreement

Form Review

Inbox

Reviewed By

Date

Hal Hawes

09/19/2024 05:50 PM

County Judge Exec Asst.

Becky Pruitt

09/23/2024 12:39 PM

Form Started By: mknipstein

Started On: 09/19/2024 03:36 PM

Final Approval Date: 09/23/2024

Commissioners Court - Regular Session

25.

Meeting Date:

10/01/2024

ACC Affiliation Agreement

Department:

EMS

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider and take appropriate action on approving the renewal of an affiliation agreement between Williamson County EMS and Austin Community College.

Background

This is a request for the renewal of an existing affiliation agreement with Austin Community College. This will allow students the opportunity and means to receive supervised experience in a professional setting under direct supervision of WCEMS qualified personnel during an EMS ride out.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Agreement

Form Review

Inbox

Reviewed By

Date

Hal Hawes

09/24/2024 09:57 AM

County Judge Exec Asst.

Becky Pruitt

09/24/2024 01:38 PM

Form Started By: mknipstein

Started On: 09/24/2024 07:40 AM

Final Approval Date: 09/24/2024

Commissioners Court - Regular Session

26.

Meeting Date:

10/01/2024

Approval of price increase for contract #23IFB99 EMS Medical Supplies for vendor Henry Schein, Inc for EMS Department

Submitted By:

Cheryl Johnson, Purchasing

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider, and take appropriate action on approving a price increase for contract #23IFB99 for EMS Medical Supplies for Henry Schein, Inc and authorizing the execution of the amendment.

Background

This is an approval request for a price increase for contract #23IFB99 for EMS Medical Supplies. Please see detailed information attached. Funding Sources: 01.0100.0540.003307, 01.0100.0540.003107, and 01.0100.0540.003200. The Department's point of contact is Kirk Becker. Form 1295 is not required due to vendor being publicly traded.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Price increase document

No 1295 is required

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:16 AM

Form Started By: Cheryl Johnson

Started On: 09/25/2024 01:45 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

27.

Meeting Date:

10/01/2024

Approval of Purchase for Election Equipment for Express Vote from Election Systems and Software, LLC for Elections

Submitted For:

Joy Simonton

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Approval of this purchase will support the operations of the Williamson County Elections Department. This purchase is for DS300 Poll Place Scanner & Tabulator, DS300 Ballot Box and other necessary equipment as outlined in the attached Sales Order Agreement. This purchase has been approved by Legal, Contract Audit, Information Systems and Budget. This expenditure will be charged to budget line 01.0378.0378.005742 per FY25 budget. Origination # 638. Department contact is Bridgette Escobedo.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

ES&S Quote

Form 1295

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 08:54 AM

Form Started By: barbi.hageman

Started On: 09/24/2024 08:28 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

28.

Meeting Date:

10/01/2024

Approval of Rubrik Annual Maintenance Agreement from FreeIT Data Solutions, Inc. for Information Systems

Submitted For:

Joy Simonton

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

The approval of this agreement will benefit the Williamson County Information Systems and will allow the county the ability to back up and recover servers, storage, Office 365, and email. The attached quote details the purchase. Funding Source is 01.0100.0503.004500 as per FY25 budget. Origination #789. Budget, Contract Audit and General Council have approved. The department point of contact is Rory Tierney.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Freeit Quote

Form 1295

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 08:50 AM

Form Started By: barbi.hageman

Started On: 09/19/2024 02:08 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

29.

Meeting Date:

10/01/2024

Approval of Agreement for Cloud Subscription Software with TT Faster, LLC for Information Systems

Submitted For:

Joy Simonton

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

The approval of this agreement will benefit Williamson County Information Systems in supporting the Implementation of the Cloud Subscription Software. Funding source is 01.0100.0503.004100 per budget FY25. Origination # 784. The Department point of contact is Minnie Beteille.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Faster Addendum

Proposal

Form 1295 TT Faster

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 08:51 AM

Form Started By: barbi.hageman

Started On: 09/23/2024 11:16 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

30.

Meeting Date:

10/01/2024

Approval of Amendment to contract #1289 with Heart of Texas Landscape and Irrigation for Parks Department

Submitted By:

Kerstin Hancock, Purchasing

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

The approval of this amendment for Heart of Texas Landscape & Irrigation Co. is to add additional scope of work and location as outlined in the existing contract for $1,320.00 per year. This change amount is within the 25% change order guideline. Funding source 01.0100.0510.003541. Department point of contact is Russell Fishbeck.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Heart of Texas Addendum

Form 1295

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:15 AM

Form Started By: Kerstin Hancock

Started On: 09/25/2024 01:25 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

31.

Meeting Date:

10/01/2024

Approval of Renewal #1of contract #21RFP4 with Aramark Correctional Services to provide Jail Food Service for Corrections

Submitted By:

Theresa Gross, Purchasing

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

This is Renewal #1 for food services for the Sheriff's Office/Corrections with Aramark Correctional Services beginning October 1, 2024 through September 30, 2025. The Sheriff's Office/Correction Department has confirmed the vendor met all the County requirements for this contract and requests renewal. Funding source is The funding source is 01.0100.0570.003306. Department contact is Susan Carmack.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Renewal 1

Amendment 1

Amendment 2

Original Contract

TEC 1295

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/27/2024 09:27 AM

Form Started By: Theresa Gross

Started On: 09/19/2024 02:19 PM

Final Approval Date: 09/27/2024

Commissioners Court - Regular Session

32.

Meeting Date:

10/01/2024

Approval of Purchase for Taser 7 Bundle from Axon Enterprise, Inc. for Sheriff's Office

Submitted For:

Joy Simonton

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Approval of this purchase will support a three (3) year payment plan on the purchase of Taser 7 Bundle for the agency and other necessary equipment as outlined in the attached agreement. A total of $385,167.20 is to be paid out annually beginning December 2024 through December 2026 for a total purchase of $1,155,501.60. This expenditure will be charged to budget line 01.0100.0560.005008 and 01.0100.0570.005008 per FY25 budget. Origination # 769. No Form 1295 is needed due to vendor being publicly traded. Department contact is Starla Hall.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Axon Agreement

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:14 AM

Form Started By: barbi.hageman

Started On: 09/25/2024 10:34 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

33.

Meeting Date:

10/01/2024

SAVNS Maintenance Grant Contract FY'25

Submitted For:

Mike Gleason

Submitted By:

Starla Hall, Sheriff

Department:

Sheriff

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

The purpose of the OAG Statewide Automated Victim Notification Service (SAVNS) grant program is to assist Texas counties and other entities in maintaining a statewide system that will provide relevant offender release information, notification of relevant court settings or events to crime victims and other interested individuals, promote public safety and support the rights of victims of crime. To ensure a standard statewide service to a variety of political subdivisions of the State of Texas, including Counties, County Sheriffs, clerks and attorneys, district attorneys and courts (participating entities) including Williamson County, the OAG makes grant funds available for eligible expenses related to SAVNS services delivered to Williamson County by Appriss Insights, LLC which is the vendor certified by the OAG. The grant contract shall begin on September 1, 2024 and shall terminate on August 31, 2025 unless it is terminated earlier in accordance with another provision of this grant contract. This will be the 5th renewal contract.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

SAVNS Maint Grant Contract

Form Review

Inbox

Reviewed By

Date

Hal Hawes

09/23/2024 09:23 AM

County Judge Exec Asst.

Becky Pruitt

09/23/2024 01:04 PM

Form Started By: Starla Hall

Started On: 09/20/2024 08:53 PM

Final Approval Date: 09/23/2024

Commissioners Court - Regular Session

34.

Meeting Date:

10/01/2024

West Arena New-P635_Bartlett Cocke-Amended_CMAR1

Submitted For:

Dale Butler

Submitted By:

Christy Matoska, Facilities Management

Department:

Facilities Management

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Bartlett-Cocke General Contractors was awarded the CMAR on June 25th, 2024 per 24RFP48. This First Amendment to Contract for CMAR Project Delivery is made to revise provisions under Agreements, I. Amendments: A. Subsection 7.2.1 of the Contract shall be amended as follows: At a time to be mutually agreed upon by County and CMAR and in consultation with A/E, CMAR shall prepare a GMP proposal for County's review and acceptance. The GMP in the proposal shall be the sum of CMAR's estimate of the Cost of the Work and the CMAR's Fee, B. Subsection 7.2.4 of the Contract shall be amended as follows: In preparing the GMP proposal, CMAR shall set out an Owner's Contingency for reference purposes only.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

West Arena New-P635_BC-Amended CMAR

Form Review

Inbox

Reviewed By

Date

Hal Hawes

09/26/2024 09:36 AM

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:10 AM

Form Started By: Christy Matoska

Started On: 09/26/2024 08:28 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

35.

Meeting Date:

10/01/2024

Approval of Amendment for Williamson County Master Service Agreement for the Brandt Companies, LLC to provide electrical service for Facilities Management

Submitted By:

Theresa Gross, Purchasing

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Due to the contract for Williamson County Master Service Agreement for the Brandt Companies, LLC, expiring September 21, 2024, the amendment extends past the expiration date to September 20, 2025. The Original contract was approved on January 31, 2024. The original contract included a pricing rate sheet. Due to potential volatile pricing during the contract term, this agreement allows for more flexible pricing without additional amendments. However, each time a Purchase Order is issued, pricing and coop contract verification will occur at that time. Funding source is 01.0100.0509.004509 or 01.0100.0509.004510. Point of contact is Shantil Moore Facilities Management.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Amendment

TEC 1295

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:33 AM

Form Started By: Theresa Gross

Started On: 09/26/2024 09:17 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

36.

Meeting Date:

10/01/2024

Approval of Amendment for Williamson County Master Service Agreement for the Brandt Companies, LLC to provide HVAC service for Facilities Management

Submitted By:

Theresa Gross, Purchasing

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Amendment

TEC 1295

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:34 AM

Form Started By: Theresa Gross

Started On: 09/26/2024 09:22 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

37.

Meeting Date:

10/01/2024

Approval of Amendment for Williamson County Master Service Agreement for the Brandt Companies, LLC to provide Plumbing Service for Facilities Management

Submitted By:

Theresa Gross, Purchasing

Department:

Purchasing

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Amendment

TEC 1295

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:47 AM

Form Started By: Theresa Gross

Started On: 09/26/2024 09:25 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

38.

Meeting Date:

10/01/2024

2013 Road Bond Memo

Department:

County Auditor

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider, and take appropriate action on approving a 2013 Road Bond Transfer to move $12,898.60 from P290 (2013 Road Bond Non-Departmental) to P258 (IH-35 Study RM 1431 & SH 45).

Background

This transfer is necessary to cover the county's portion (20%) of the final invoice and then close P258 (IH-35 STUDY RM 1431 & SH 45).

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

2013 Road Bond Memo

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:35 AM

Form Started By: roxanne.salone

Started On: 09/26/2024 10:23 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

39.

Meeting Date:

10/01/2024

2019 Road Bond Transfer

Department:

County Auditor

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider, and take appropriate action on approving a 2019 Road Bond Transfer to move $100,000 from P399 (2019 Road Bond Non-Departmental) to P382 (Atlas 14 Mapping).

Background

Please see the attached memo for further information.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

2019 Road Bond Memo

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:35 AM

Form Started By: roxanne.salone

Started On: 09/26/2024 10:09 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

40.

Meeting Date:

10/01/2024

2023 Road Bond Transfer

Department:

County Auditor

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Transfer of funds is necessary to create P698 (Eagles Nest Street - Round Rock Phase II). The scope of the project has not changed. The project is just being split into two phases with different construction timeframes.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

2023 Road Bond Memo

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:31 AM

Form Started By: roxanne.salone

Started On: 09/26/2024 10:41 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

41.

Meeting Date:

10/01/2024

Consent and Development Agreement for Williamson County MUD No 46

Submitted For:

Adam Boatright

Submitted By:

Adam Boatright, Infrastructure

Department:

Infrastructure

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider, and take appropriate action on a Consent and Development Agreement between Williamson County, RR 122 Holdings, LLC and Williamson County Municipal Utility District No. 46.

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Consent and Development Agreement - WCMUD 46

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:56 AM

Form Started By: Adam Boatright

Started On: 09/26/2024 11:32 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

42.

Meeting Date:

10/01/2024

CR 404 at FM 973 – Standard Utility Agreement with Manville Water Supply Corporation

Submitted By:

Julissa Romero, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Manville water has existing facilities in conflict with the CR 404 at FM 973 Project. The Standard Utility Agreement for the relocations is for a total amount of $578,829.78. Manville Water is 100% eligible for reimbursement.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

CR404-Manville-ReimAgreement

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:36 AM

Form Started By: Julissa Romero

Started On: 09/25/2024 08:52 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

43.

Meeting Date:

10/01/2024

Corridor A-2 Settlement Agreement

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Agreement

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:25 AM

Form Started By: Don Childs

Started On: 09/25/2024 02:18 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

44.

Meeting Date:

10/01/2024

Corridor B Purchase Contract

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

contract

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:27 AM

Form Started By: Don Childs

Started On: 09/25/2024 02:23 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

45.

Meeting Date:

10/01/2024

Corridor A-2 Purchase Contract

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

contract

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:28 AM

Form Started By: Don Childs

Started On: 09/25/2024 02:25 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

46.

Meeting Date:

10/01/2024

Corridor F purchase contract

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

contract

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:29 AM

Form Started By: Don Childs

Started On: 09/25/2024 02:36 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

47.

Meeting Date:

10/01/2024

Seward Junction N Loop Real Estate Contract

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

contract

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:30 AM

Form Started By: Don Childs

Started On: 09/25/2024 02:39 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

48.

Meeting Date:

10/01/2024

Corridor D purchase contract

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

contract

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:37 AM

Form Started By: Don Childs

Started On: 09/25/2024 02:41 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

49.

Meeting Date:

10/01/2024

Bagdad Rd Relocation Claim

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

claim

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:38 AM

Form Started By: Don Childs

Started On: 09/25/2024 02:43 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

50.

Meeting Date:

10/01/2024

CR 313 Relocation Claim

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

claim

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:39 AM

Form Started By: Don Childs

Started On: 09/25/2024 03:15 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

51.

Meeting Date:

10/01/2024

TXDOT Surplus Property Acquisition

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

Letter

HUD

order

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 11:17 AM

Form Started By: Don Childs

Started On: 09/26/2024 10:34 AM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

52.

Meeting Date:

10/01/2024

Executive Session

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Executive Session

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

No file(s) attached.

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:39 AM

Form Started By: Don Childs

Started On: 09/25/2024 04:21 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

53.

Meeting Date:

10/01/2024

Economic Development

Submitted For:

Charlie Crossfield

Submitted By:

Don Childs, Road Bond

Department:

Road Bond

Agenda Category:

Executive Session

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

No file(s) attached.

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 10:39 AM

Form Started By: Don Childs

Started On: 09/25/2024 04:21 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

56.

Meeting Date:

10/01/2024

County Administrator

Submitted By:

Becky Pruitt, County Manager

Department:

County Judge

Agenda Category:

Executive Session

Information

Agenda Item

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

No file(s) attached.

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:03 AM

Form Started By: Becky Pruitt

Started On: 09/24/2024 02:01 PM

Final Approval Date: 09/26/2024

Commissioners Court - Regular Session

59.

Meeting Date:

10/01/2024

County Administrator

Submitted By:

Becky Pruitt, County Manager

Department:

County Judge

Agenda Category:

Regular Agenda Items

Information

Agenda Item

Discuss, consider and take appropriate action on tendering an offer of employment, hiring and appointment of the Williamson County Administrator.

Background

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

No file(s) attached.

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/26/2024 09:04 AM

Form Started By: Becky Pruitt

Started On: 09/24/2024 02:10 PM

Final Approval Date: 09/26/2024