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NOTICE OF MEETING

OF THE
WILLIAMSON COUNTY BENEFITS COMMITTEE

Date & Time: November 15, 2024 at 9:00 a.m.
Williamson County Georgetown Annex
100 Wilco Way, Human Resources Training Room #108
Georgetown, Texas 78626

Notice is hereby given that the Williamson County Benefits Committee will assemble at the above-referenced public meeting and, at such meeting, deliberate, discuss, consider, receive information, and take appropriate action regarding the matters referenced in this Notice of Meeting.

NOTICE OF POSSIBLE QUORUM
OF
WILLIAMSON COUNTY COMMISSIONERS COURT

Although the Williamson County Commissioners Court will take no action at the meeting, notice is hereby given, in accordance with the Texas Open Meetings Act, that a quorum of such members of the Williamson County Commissioners Court may be present at the meeting and such members may receive information from, give information to, ask questions of, or receive questions from any member of the Williamson County Benefits Committee or any third person, including an employee of Williamson County, about the public business or public policy over which the Williamson County Commissioners Court has supervision or control.

Agenda Items:

Roll Call.

Review and approval of minutes from the June 4, 2024, 9:00 a.m. Benefits Committee Meeting.

Discuss, consider and take appropriate action regarding Holmes Murphy & United Health Care Strategy:

Medical/RX trend review
Large Claim review
Top conditions overview
2025 UHC Insurance Company Stop Loss Contract Amendment
2025 United Behavioral Health "Optum" EAP Amendment
2025 UHC Financial Renewal and Terms Amendment No. 8

Discuss, consider and take appropriate action regarding the Amendment No. 6 to the United Health Insurance Company Stop Loss Coverage for Specific Excess Loss Insurance and Aggregate Loss Insurance for covered expenses effective, January 1, 2025.

Discuss, consider and take appropriate action regarding the Amendment to the United Behavioral Health "Optum" Administrative Services Agreement for the Employee Assistance Program (EAP) effective January 1, 2025.

Discuss, consider and take appropriate action regarding the Financial Renewal and Terms Amendment No. 8 to the United HealthCare Services, Inc. Administrative Services Agreement effective January 1, 2025.

Discuss, consider and take appropriate action regarding the Benefit Committees attendance to the 34th Annual Health Benefits Conference and Expo (HBCE) January 27th - 29th in St. Pete Beach, Florida.

Discuss, consider and take appropriate action on a new initiative to increase employee attendance for the September 24th, 2025 Annual Benefit Fair.

Discuss, consider, and take appropriate action on key leadership benefit communications.

10.

Review the Human Resources Department Reports.

Financial Reports
2024 Wellness Review

Next Meeting: January 2025 meeting date will be confirmed by December 2024.

EXECUTIVE SESSION: "The Williamson County Employee Benefits Committee reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel matters) and Section 551.0785 (Deliberations Involving Medical or Psychiatric Records of Individuals for a benefit from the plan; or a matter that includes a consideration of information in the medical or psychiatric records of any individual applicant for a benefit from the plan)."

Adjourn.

This notice of meeting was posted at www.wilcotx.gov and in the locked box located at the south side entrance of the Williamson County Historic Courthouse, a place readily accessible to the general public at all times, on the 8th day of November, 2024 at 5:00 p.m. and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

Benefits Committee Meeting

Meeting Date:

11/15/2024

Submitted By:

Shelley Loughrey, Human Resources

Department:

Human Resources

Information

Agenda Item

Review and approval of minutes from the June 4, 2024, 9:00 a.m. Benefits Committee Meeting.

Background

Attachments

June 4, 2024, Benefit Committee Meeting Minutes Draft

Form Review

Form Started By: Shelley Loughrey

Started On: 10/31/2024 09:30 AM

Final Approval Date: 10/31/2024

Benefits Committee Meeting

Meeting Date:

11/15/2024

Submitted By:

Shelley Loughrey, Human Resources

Department:

Human Resources

Information

Agenda Item

Background

Attachments

Amendment No. 6 UnitedHealthCare Insurance Company Stop Loss Coverage

Form Review

Form Started By: Shelley Loughrey

Started On: 11/08/2024 08:35 AM

Final Approval Date: 11/08/2024

Benefits Committee Meeting

Meeting Date:

11/15/2024

Submitted By:

Shelley Loughrey, Human Resources

Department:

Human Resources

Information

Agenda Item

Background

Attachments

Amendment to the United Behavioral Health "Optum" Administrative Services Agreement effective January 1, 2025.

Form Review

Form Started By: Shelley Loughrey

Started On: 11/08/2024 08:38 AM

Final Approval Date: 11/08/2024

Benefits Committee Meeting

Meeting Date:

11/15/2024

Submitted By:

Shelley Loughrey, Human Resources

Department:

Human Resources

Information

Agenda Item

Background

Attachments

Amendment No. 8 to the United HealthCare Services Inc. Administrative Agreement effective January 1, 2025.

Form Review

Form Started By: Shelley Loughrey

Started On: 11/08/2024 08:40 AM

Final Approval Date: 11/08/2024

Benefits Committee Meeting

Meeting Date:

11/15/2024

Submitted By:

Shelley Loughrey, Human Resources

Department:

Human Resources

Information

Agenda Item

Discuss, consider and take appropriate action regarding the Benefit Committees attendance to the 34th Annual Health Benefits Conference and Expo (HBCE) January 27th - 29th in St. Pete Beach, Florida.

Background

Attachments

2025 Pre-Conference HBCA Agenda

2025 Health Benefits Conference Agenda

Form Review

Form Started By: Shelley Loughrey

Started On: 10/31/2024 05:14 PM

Final Approval Date: 10/31/2024

Benefits Committee Meeting

10.

Meeting Date:

11/15/2024

Submitted By:

Shelley Loughrey, Human Resources

Department:

Human Resources

Information

Agenda Item

Review the Human Resources Department Reports.

Financial Reports
2024 Wellness Review

Background

Attachments

2024 Wellness Review

September 2024 Benefit Fund Financials Preliminary

Form Review

Form Started By: Shelley Loughrey

Started On: 10/31/2024 05:16 PM

Final Approval Date: 10/31/2024