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Called Special Meeting of the City Council
City of Lubbock, Texas
Meeting Agenda
September 27, 2021 at 11:00 A.M.

Daniel M. Pope, Mayor
Steve Massengale, Mayor Pro Tem, District 4
Juan A. Chadis, Council Member, District 1
Shelia Patterson Harris, Council Member, District 2
Jeff Griffith, Council Member District 3
Randy Christian, Council Member, District 5
Latrelle Joy, Council Member, District 6

W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary

http://www.ci.lubbock.tx.us

Citizens Tower
1314 Avenue K, City Council Chambers, Lubbock, Texas

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

11:00 a.m. - City Council convenes in open session in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas.

Participation in the Electric Utility Board Meeting: City Council will attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:

PUBLIC COMMENT

This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.

EXECUTIVE SESSION

Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:

Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.

Discuss and deliberate generation matters.

Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.

Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies.

Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.

Discuss and deliberate purchased power and fuel matters.

Risk management information, contracts, and strategies, including fuel hedging and storage.

Discuss and deliberate risk management strategies.

Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).

Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.

Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the Electric Utility Board and City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:

Legal issues regarding contract(s) herein listed on the agenda.

Legal advice and counsel regarding matters identified in Section 2.1-2.1.6 of this Agenda.

Schumacher v. City of Lubbock, Cause No. 2020-541,386, proceeding in the 72nd District Court of Lubbock County, Texas.

Application of the City of Lubbock, acting by and through Lubbock Power & Light, for Interim Update of Wholesale Transmission Rates, PUC Docket Number 52390, proceeding before the Public Utility Commission of Texas.

Application of the Electric Reliability Council of Texas, Inc. for a Debt Obligation Order to Finance Uplift Balances under PURA Chapter 39, Subchapter M, and for a Good Cause Exception, PUC Docket No. 52321, proceeding before the Public Utility Commission of Texas.

Application of the Electric Reliability Council of Texas, Inc., for a Debt Obligation Order to Finance Uplift Balances Under PURA Chapter 39, Subchapter N, and for a Good Cause Exception, PUC Docket No. 52322, proceeding before the Public Utility Commission of Texas.

Proceeding for Eligible Entities to File an Opt Out Pursuant to PURA § 39.653(d) and for Load-Serving Entities to File Documentation of Exposure to Costs Pursuant to the Debt Obligation Order in Docket No. 52322, PUC Docket No. 52364, proceeding before the Public Utility Commission of Texas.

Federal Energy Regulatory Commission, Southwestern Public Service Company, Public Service Company of Colorado, Southwest Power Pool, Inc., Docket No. EL21-58-000.

Claims related to alleged property damage on or about February 13-22, 2021.

Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, reassignment, and duties of a public officer or employee (Director of Electric Utilities, General Counsel, Chief Financial Officer, Director of Customer Service).

Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board).

12:00 p.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 12:00 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.

REGULAR SESSION

The Board will approve the minutes from the Regular Electric Utility Board Meeting of August 17, 2021; and the Special Electric Utility Board Meeting of August 31, 2021.

Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, mutual aid, weather events, outage, and restoration efforts, staffing levels, regulatory matters, operational performance metrics, and personnel matters, including retirement of the Director of Electric Utilities.

Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.

Presentation and discussion by the Director of Electric Utilities, or his designee, regarding updates on the legislative and regulatory matters regarding ERCOT and/or the electric utility industry, and the status of any legislation, legislative hearings, rulemakings, and/or regulatory or administrative action regarding same.

CONSENT AGENDA

The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Third Amendment to Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Labhesh Ganantra, P.E., for engineering services related to power system protection, substation controls and issues related thereto.

The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Second Amendment to Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Shermco Industries, a Texas corporation, for engineering services related to power system protection, substation controls and issues related thereto.

The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute an Extension of Warranty for Unit GT 3 RFP# 7146-18-ELP, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and HPI, LLC, a Texas limited liability corporation, extending the warranty period for Unit GT 3.

The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Second Amendment to Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Principle Staffing, LLC, a Texas limited liability corporation, for certain supplemental staffing services.

The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Enprotec/Hibbs & Todd, Inc., a Texas corporation, for professional engineering services related to monitoring, closure, and management of groundwater issues located at the Cooke Plant Site.

The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Engagement Letter by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Reed Smith LLP regarding legal services related to purchased power and fuel management.

The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a service agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light and CalAmp Wireless Networks Corporation, regarding RFP# 7132-21-EUA, for LP&L Vehicle Tracking System-Annual Pricing.

The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute that certain Purchase Order by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Texas Electric Cooperatives, regarding ITB# 7136-21-ELD, for LP&L 27kV Elastimold Switchgear.

The Board will consider a resolution rejecting all bids for ITB# 7137-21-ELD, regarding LP&L East Broadway Light Conversion.

10.

The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light and Power Line Services, Inc., RFP# 7138-21-ELD, for LP&L Construction Services for McCullough and Thompson Feeder Re-Conductor.

11.

The Board will consider a resolution ratifying that certain Unopposed Partial Stipulation and Settlement Agreement executed and filed in the Application of the Electric Reliability Council of Texas, Inc., for a Debt Obligation Order to Finance Uplift Balances Under PURA Chapter 39, Subchapter N, and for a Good Cause Exception, PUC Docket No. 52322, proceeding before the Public Utility Commission of Texas.