MINUTES
OF THE CITY COUNCIL
OF THE CITY OF MUSKOGEE, OKLAHOMA, MET IN REGULAR SESSION IN COUNCIL CHAMBERS OF CITY HALL
FEBRUARY 26, 2024
The City Council of the City of Muskogee, Oklahoma, met in Regular Session at 5:30 p.m., on February 26, 2024, in Council Chambers, Municipal Building, 229 W. Okmulgee Ave., Muskogee, Oklahoma, with Mayor Marlon J. Coleman presiding.
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Meeting was called to order by Mayor Marlon J. Coleman and the City Clerk called the roll as follows:
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APPROVAL OF MINUTES: SPECIAL CALL CITY COUNCIL NOVEMBER 13, 2023, REGULAR SESSION CITY COUNCIL NOVEMBER 27, 2023, AND SPECIAL CALL CITY COUNCIL DECEMBER 11, 2023, OR TAKE OTHER NECESSARY ACTION. |
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Motion was made by Councilmember Alex Reynolds, seconded by Councilmember Perline Boyattia-Craig to approve of Minutes: Special Call City Council November 13, 2023, Regular Session City Council November 27, 2023, and Special Call City Council December 11, 2023. | |||||||||||
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CONSENT AGENDA
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The following items are considered to be routine by the City Council and will not be read aloud. The Consent Agenda will be enacted with one motion and should discussion be desired on an item, that item will be removed from the Consent Agenda prior to action and considered separately prior to the Regular Agenda. |
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Motion was made by Councilmember Alex Reynolds, seconded by Councilmember Perline Boyattia-Craig to approve Consent Agenda Items one (1) through 13. | |||||||||||
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1 | Approval of claims for all City departments December 30, 2023 through February 2, 2024, or take other necessary action. | ||||||||||
2 | Approval to accept the lowest and/or best bid for Pest Control Services from Allstate Termite & Pest Solutions, at $1,596.00 per month, or take other necessary action. (Roger Kolman) | ||||||||||
3 | Approval of the lowest and best bid from Gordon's Heating and Air for Mechanical (HVAC) contractor for maintenance and upkeep of all City facilities and buildings, or take other necessary action. (Roger Kolman) | ||||||||||
4 | Approval of the low bid from B & R Electric for Electrical Contractor for maintenance and upkeep of all City facilities and buildings, or take other necessary action. (Roger Kolman) | ||||||||||
5 | Approval of lowest and only bid from McIntosh Service, LLC, for Plumbing Contractor for maintenance and upkeep of all City facilities and buildings, or take other necessary action. (Roger Kolman) | ||||||||||
6 | Approval of the lowest and best bid from TK Elevator Corporation for Elevator Maintenance contractor for maintenance and upkeep of four elevators within City facilities and buildings, or take other necessary action. (Roger Kolman) | ||||||||||
7 | Approval of the lowest and/or best bids from Muskogee Redi Mix for concrete materials for City repair and maintenance projects, or take other necessary action. (Mike Stewart) | ||||||||||
8 | Approval of the lowest and/or best bids for Road Materials from Tulsa Asphalt, Vance Brothers, APAC Central dba Arkhola, and Youngman Rock, for FY2024-2025, or take other necessary action. (Mike Stewart) | ||||||||||
9 | Approval to accept the recommended bids for Water Treatment Plant Chemicals for water treatment as follows: 1) Chlorine at $1.165 per pound to Brenntag Southwest; 2) Fluorosilicic Acid at $0.292 per pound to Pencco Inc.; 3) Poly-phosphate at $0.647 per pound to Shannon Chemicals; 4) Aluminum/polymer liquid blend coagulant at $0.427 per pound to WaterTech Inc.; 5) Sodium Chlorite solution at $0.665 per pound to Evoqua Water Technologies; 6) Ferric Chloride at $0.24 per pound to PVS Technologies; 7) Copper Sulfate at $0.5131 per pound to Brenntag Southwest, or take other necessary action. (Mike Stewart) | ||||||||||
10 | Approval of a request from the Roxy Theater for a one-time supplemental appropriation for operating expenses of $35,000.00, or take other necessary action. (Mike Miller) | ||||||||||
11 | Approval of final payment to TLS Group, Inc., in the amount of $71,036.27, for Four Corners Signalization, Project No. 2016040, or take other necessary action. (Mike Stewart) | ||||||||||
12 | Approval of final payment to Mason Enterprise Group, in the amount of $3,519.00, for Sewer Plant Chiller, Project No. 2022038, or take other necessary action. (Mike Stewart) | ||||||||||
13 | Approval of the appointment of Joy Sloan to the Parks and Recreation Board, to serve a four (4) year term, filling the expiring term of Evelyn Hibbs, beginning March 1, 2024, and ending February 29, 2028, or take other necessary action. (Councilor Perline Boyattia-Craig) | ||||||||||
REGULAR AGENDA
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14 | (No Action) Receive presentation from Eddie Warrior Correctional Center on their plans for a Work-Release Program to provide job opportunities and career training, and take other necessary action. (Mayor Marlon J. Coleman) Warden Christe Sweat presented information about the programs in place to aid women being released from prison into the work force. |
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15 | (No Action) Receive annual report from the Muskogee Tourism Authority to discuss their projects, goals, and activities, and take other necessary action. (Mike Miller) Presenters from the Muskogee Tourism Authority discussed recent and upcoming events in Muskogee. |
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16 | (No Action) Hold a Public Hearing to discuss the outcome of the Community Development Block Grant- Coronavirus Response (CDBG-CV 2020), an Application for Funding to Prevent, Prepare for, and Respond to Coronavirus, and take other necessary action. (Jody King) Mayor Marlon J. Coleman opened the Public Hearing. Planning Director Jody King stated the City chose three (3) of the eligible activities under the State's program: food assistance boxes, Green Country Data Plans and Muskogee County Transit public transportation bus filtration systems. The City distributed 5,513 food boxes, with a reimbursement of $203,981.00 on September 26, 2022. Total expenses for data plans was $142,125.92. The Bus Filtration cost was $47,623.32, and included one (1) additional year of filters. The total grant amount spent is $405,279.00. Mayor Marlon J. Coleman closed the Public Hearing. |
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17 | Consider approval of Ordinance No. 4224-A, an ordinance amending the City of Muskogee Code of Ordinances, by amending Chapter 82, Utilities, Article VI, Refuse Collection, Section 82-743, Other Trash Containers, Adding Repealer, Severability and Setting an Effective Date, or take other necessary action. (Mike Stewart) Assistant Public Works Director Avery Rigney stated in October 2022, Council passed an ordinance eliminating additional bag pick-up. This is a housekeeping item to bring the code into compliance as the entire item was not removed when the initial ordinance was passed. |
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Motion was made by Councilmember Jaime Stout, seconded by Councilmember Alex Reynolds to approve Ordinance No. 4224-A, an ordinance amending the City of Muskogee Code of Ordinances, by amending Chapter 82, Utilities, Article VI, Refuse Collection, Section 82-743, Other Trash Containers, Adding Repealer, Severability and Setting an Effective Date. | |||||||||||
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18 | Consider approval of Resolution No. 2932 approving and authorizing execution of the Blue Cross Blue Shield Benefit Program Application and required addendums, Blue Cross Blue Shield Exhibit to the Stop Loss Coverage Policy, Prime Therapeutics Required Documents, and all other required documents, all to become effective on May 1, 2024, and authorizing the City Manager, or designee, to execute all necessary documents for renewal and implementation purposes, or take other necessary action. (Maggie Eaton) Human Resources Director Maggie Eaton stated the Health Insurance Committee reviewed renewal options for the insurance plan for the 2024-2025 plan year. Specific Stop Loss or Specific Deductible will increase from $100,000.00 to $125,000.00, allowing for Stop Loss premiums to drop significantly. Employees who elect to cover their dependents will see a slight increase. The City's bi-weekly contribution will increase by $39.97, resulting in an overall yearly cost increase for the City of approximately $439,500.00. The Colonial Critical Illness policy will be upgraded with zero additional cost, and all other benefits will remain the same with no cost changes. The Health Committee approved the renewal discussed four (4) to one (1). |
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Motion was made by Councilmember Shirley Hilton-Flanary, seconded by Councilmember Alex Reynolds to approve Resolution No. 2932 approving and authorizing execution of the Blue Cross Blue Shield Benefit Program Application and required addendums, Blue Cross Blue Shield Exhibit to the Stop Loss Coverage Policy, Prime Therapeutics Required Documents, and all other required documents, all to become effective on May 1, 2024, and authorizing the City Manager, or designee, to execute all necessary documents for renewal and implementation purposes. | |||||||||||
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19 | Consider approval of Resolution No. 2975 declaring the property located at 1016 South C Street in the City of Muskogee, as surplus property, and authorize the City Manager to negotiate and execute a Quit Claim Deed for the subject property, or take other necessary action. (Jody King) Planning Director Jody King stated this property was gifted to the City by Muskogee County on March 7, 2016. It is located in a residential neighborhood, and is of no use to the City. Staff recommended approval. Councilor Alex Reynolds left the meeting at 6:13 p.m. |
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Motion was made by Councilmember Traci McGee, seconded by Councilmember Perline Boyattia-Craig to approve Resolution No. 2975 declaring the property located at 1016 South C Street in the City of Muskogee, as surplus property, and authorize the City Manager to negotiate and execute a Quit Claim Deed for the subject property. | |||||||||||
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Councilor Alex Reynolds returned to the meeting at 6:15 p.m. | |||||||||||
20 | Consider approval of Resolution No. 2974 declaring items of personal property presently in the possession of the City of Muskogee, to be surplus to the needs of the City of Muskogee, and authorize the City Manager, or his designee, to offer for sale or dispose of the same, all as per the attached list, or take other necessary action. (Dennis Read) | ||||||||||
Motion was made by Councilmember Perline Boyattia-Craig, seconded by Councilmember Alex Reynolds to approve of Resolution No. 2974 declaring items of personal property presently in the possession of the City of Muskogee, to be surplus to the needs of the City of Muskogee, and authorize the City Manager, or his designee, to offer for sale or dispose of the same, all as per the attached list. | |||||||||||
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21 | Consider approval of Change Order No. 2, for AIP Project No. 3-40-0062-013, at Davis Field, or take other necessary action. (Mike Stewart) Public Works Director Mike Stewart stated the projected cost for the Airfield Improvement Project (AIP) was $783,860.57. This change order is for $3,020.25, bringing the new total to $785,777.42. This project is funded by entitlement funds from FAA and discretionary funding. Staff recommended approval. |
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Motion was made by Councilmember Alex Reynolds, seconded by Councilmember Shirley Hilton-Flanary to approve Change Order No. 2, for AIP Project No. 3-40-0062-013, at Davis Field. | |||||||||||
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22 | Consider approval of a contract renewal with Midwest Employers Casualty Company for Excess Workers' Compensation Insurance, in the amount of $118,551.00, or take other necessary action. (Katrina Bodenhamer) City Attorney Katrina Bodenhamer stated it is necessary to carry Excess Workers' Compensation Insurance. Midwest Employers Casualty Company continues to have the lowest rate and agreed to lock in the rate of $118,551.00 for two (2) years. Staff recommended approval. |
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Motion was made by Councilmember Alex Reynolds, seconded by Councilmember Perline Boyattia-Craig to approve of a contract renewal with Midwest Employers Casualty Company for Excess Workers' Compensation Insurance, in the amount of $118,551.00. | |||||||||||
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23 | Consider the appointment of Councilor Shirley Hilton-Flanary to the Council-Management Relations subcommittee, replacing Councilor Perline Boyattia-Craig, or take other necessary action. (Councilor Tracy Hoos) | ||||||||||
Motion was made by Councilmember Tracy Hoos, seconded by Councilmember Jaime Stout to approve appointment of Councilor Shirley Hilton-Flanary to the Council-Management Relations subcommittee, replacing Councilor Perline Boyattia-Craig. | |||||||||||
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RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. |
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24 | Consider an Executive Session to discuss and take possible action on the following: | ||||||||||
Motion was made by Councilmember Alex Reynolds, seconded by Councilmember Perline Boyattia-Craig to enter into Executive Session. | |||||||||||
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Council entered into Executive Session at 6:25 p.m. Council reconvened into Regular Session at 6:45 p.m. Meeting was called to order by Mayor Marlon J. Coleman, and the City Clerk called the roll as follows: Present: Mayor Marlon J. Coleman; Deputy Mayor Derrick Reed; Councilmember Jaime Stout; Councilmember Alex Reynolds; Councilmember Traci McGee; Councilmember Tracy Hoos; Councilmember Shirley Hilton-Flanary; Councilmember Perline Boyattia-Craig; Councilmember Patrick Cale |
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a | (Sticken) Pursuant to Section 307 B.1 Title 25, Oklahoma Statutes, consider convening in Executive Session to discuss the employment and evaluate the performance of Municipal Judge, Toni Bradley-Smith, and if necessary, take appropriate action in Open Session. (Councilors Stout, Hoos, and Boyattia-Craig) | ||||||||||
b | Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening in Executive Session to discuss Worker's Compensation Claims No. 10-19-7085 and No. 10-21-7624, and if necessary, take appropriate action in Open Session. (Katrina Bodenhamer) | ||||||||||
Motion was made by Deputy Mayor Derrick Reed, seconded by Councilmember Perline Boyattia-Craig to approve Worker's Compensation Claims No. 10-19-7085 and No. 10-21-7624 as discussed in Executive Session. | |||||||||||
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c | (No Action) Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening in Executive Session with Attorney Matt Sill to provide an update regarding (PFAS) contamination In Re: Aqueous Film-Forming Foams Products Liability Litigation, MDL No. 2:18-mn-2873, United States District Court, District of South Carolina, and if necessary, take appropriate action in Open Session. (Katrina Bodenhamer) | ||||||||||
ADJOURN
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MARLON J. COLEMAN, MAYOR
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TAMMY L. TRACY, CITY CLERK
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