Approve and award bid #2021-102 Compensation and Classification Study to Evergreen Solutions, LLC.

Compensation and Classification Studies analyze the current pay practices to determine if we are competitive within the public sector and geographic region.  The process includes collecting data, conducting employee focus groups, administering and analyzing job assessment tools to employees, developing a proposed classification structure, developing recommendations for compensation management, designing implementation plans, creating final reports, and presenting the study results.  Best practice recommends a Compensation and Classification Study be completed every 3-5 years in order to remain competitive in the market. 

Evergreen Solutions, a female-owned business, was formed in 2004 to provide an alternative to traditional consulting practices.  They are a national public sector consulting firm with extensive experience working with local governments.  They have conducted more than 600 similar studies throughout the country, including many within the State of Texas.
 

RFP #2021-098 was created and advertised in May 2021 and proposals were opened on May 27, 2021. 
There were seven (7) respondents:

• CPS HR Consulting
• Evergreen Solutions
• Gallagher
• Logic Compensation Group
• Management Advisory Group
• McGrath
• The Executive Suite

A panel of City staff members, including Finance, Management Services, Police, Public Works, Human Resources, Fire, and Recreation and Tourism were assembled to review proposals. The panel chose to interview the top three (3) companies based on the cost of services, experience, methodology, and timeline. Gallagher, Evergreen Solutions, and Management Advisory Group were interviewed in person in late June and early July 2021. They were scored again on cost of services, experience, methodology, timeline, and overall presentation and communication. Based on these scores, the panel recommends Evergreen Solutions be awarded the contract. Their fees for this service will be $54,500.00. It should be noted that this is considered a professional service. In accordance with the Local Government Code, a selection and award of a contract shall be on the basis of demonstrated competence and qualifications to perform the services and not on the basis of a competitive bid.