ITEM NO. 3
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CITY COUNCIL STAFF REPORT |
| TO: |
Honorable Mayor and Members of the City Council |
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| FROM: |
Arron Brown, City Manager |
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| BY: |
Sheryl Garcia, Administrative Services Director/City Clerk |
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| DATE: |
04/14/2026 |
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| SUBJECT: | Adopt a Resolution Approving a Budget Allocation of $16,782.50 from PEG Funds for the Purchase of Hybrid Meeting Equipment
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Recommendation:
Adopt Resolution No. 2026-15 approving a budget allocation of $16,782.50 from Public, Educational, and Government Access (PEG) funds for the purchase of a Crestron Automate VX system for hybrid public meetings.
Background/Analysis:
Recent amendments to the Brown Act under SB 707 require the City to provide expanded public access to meetings through hybrid participation options beginning July 1, 2026. These requirements include real-time, two-way telephonic or audiovisual access, publicly posted remote access information, and the ability for remote participants to provide live public comment.
The City’s existing audiovisual infrastructure does not support fully integrated, two-way communication between in-person and remote participants. To address this, the City intends to purchase a Crestron Automate VX system, which provides automated speaker tracking, integrated audio management, and real-time two-way audiovisual capabilities to support compliant hybrid meetings. The total cost of the system, including installation, is $16,782.50, which is within the City Manager's spending authority.
The City’s existing audiovisual infrastructure does not support fully integrated, two-way communication between in-person and remote participants. To address this, the City intends to purchase a Crestron Automate VX system, which provides automated speaker tracking, integrated audio management, and real-time two-way audiovisual capabilities to support compliant hybrid meetings. The total cost of the system, including installation, is $16,782.50, which is within the City Manager's spending authority.
- Fiscal Impact Yes/No:
- Yes
- Dollar Amount Requested:
- $16,782.50
Additional Fiscal Information:
This action allocates $16,782.50 from Public, Educational, and Government Access (PEG) funds (23-000-8034), which is the appropriate funding source as it is designated for capital improvements that enhance public access to government programming and meetings. There is no impact to the General Fund.