|
Item 1.A.2.
|
| City Council Regular | |
| Date: | 01/13/2025 |
| Title: | Large Area Mowers (Opened 12/17/24) Recommend Midland Implement Company |
| Presented by: | Cole McQuillan, Parks Superintendent |
| Department: | Parks/Rec/Public Lands |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the purchase of two (2) mowers as outlined by the FY25 ERP for the combined amount of $241,600.00.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
This follows the approved FY25 Equipment Replacement Plan to replace mower units 3615 and 3616. Total costs after trade-ins as follows is $241,600.00. Units 3615 and 3616 are identical Toro 16' wide area mowers with $115,491.00 each budgeted for replacement, $230,982.00 total in the FY25 ERP. The two mowers will be traded-in for $6,500.00 and $7,500.00 respectively towards the purchase price. This leaves a balance of $10,618.00 remaining to cover the purchase of the two mowers.
A Supplemental Budget Request (SBR) for $26,724.00 was submitted in the FY25 ERP to cover the combined anticipated increased costs for mower units 3615, 3616, and 3617. Mowers 3615 and 3616 will use $10,618.00 of the $26,724.00 SBR to cover the remaining balance of the purchase price. Part of the remaining $16,106.00 of the $26,724.00 SBR goes to mower 3617 as submitted in an additional Council memo. There is $3,164.00 remaining in the SBR after the additional combined costs of all three mowers (3615, 3616, 3617) are covered.
Invitation for Bids were advertised on 11/22/24 and 11/29/24. One bid was received from Midland Implement Company. Their bid meets specifications for the replacement mowers.
A Supplemental Budget Request (SBR) for $26,724.00 was submitted in the FY25 ERP to cover the combined anticipated increased costs for mower units 3615, 3616, and 3617. Mowers 3615 and 3616 will use $10,618.00 of the $26,724.00 SBR to cover the remaining balance of the purchase price. Part of the remaining $16,106.00 of the $26,724.00 SBR goes to mower 3617 as submitted in an additional Council memo. There is $3,164.00 remaining in the SBR after the additional combined costs of all three mowers (3615, 3616, 3617) are covered.
Invitation for Bids were advertised on 11/22/24 and 11/29/24. One bid was received from Midland Implement Company. Their bid meets specifications for the replacement mowers.
ALTERNATIVES
City Council may:
- Approve; or,
- Not Approve
FISCAL EFFECTS
The bid received falls within the budget for the mower replacements. No additional funding is needed from the approved FY25 budget.