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Item 1.A.1.
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| City Council Regular | |
| Date: | 01/13/2025 |
| Title: | Front Mount Mower (Opened 12/17/24) Recommend Midland Implement Company |
| Presented by: | Cole McQuillan, Parks Superintendent |
| Department: | Parks/Rec/Public Lands |
| Presentation: | No |
| Legal Review: | Not Applicable |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends the purchase of one (1) mower as outlined by the FY25 ERP for the amount of $91,236.00.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
This follows the approved FY25 Equipment Replacement Plan to replace mower unit 3617. There is $78,294.00 budgeted for replacement which leaves a $12,942.00 ERP shortfall.
A Supplemental Budget Request (SBR) for $26,724.00 was submitted in the FY25 ERP to cover the combined anticipated increased costs for mower units 3615, 3616, and 3617. Mower 3617 will use $12,942.00 of the $26,724.00 SBR to cover the remaining balance of the purchase price. Part of the remaining $13,782 of the $26,724.00 SBR goes to mowers 3615 and 3616 as submitted in an additional Council memo. There is $3,164.00 remaining in the SBR after the additional combined costs of all three mowers (3615, 3616, 3617) are covered.
Invitation for Bids were advertised in the Yellowstone County News and the City's website on 11/22/24 and 11/29/24. Bids were opened December 17, 2024, and one bid was received from Midland Implement Company. Their bid meets specifications for the replacement mower.
A Supplemental Budget Request (SBR) for $26,724.00 was submitted in the FY25 ERP to cover the combined anticipated increased costs for mower units 3615, 3616, and 3617. Mower 3617 will use $12,942.00 of the $26,724.00 SBR to cover the remaining balance of the purchase price. Part of the remaining $13,782 of the $26,724.00 SBR goes to mowers 3615 and 3616 as submitted in an additional Council memo. There is $3,164.00 remaining in the SBR after the additional combined costs of all three mowers (3615, 3616, 3617) are covered.
Invitation for Bids were advertised in the Yellowstone County News and the City's website on 11/22/24 and 11/29/24. Bids were opened December 17, 2024, and one bid was received from Midland Implement Company. Their bid meets specifications for the replacement mower.
ALTERNATIVES
City Council may:
- Approve; or,
- Not Approve
FISCAL EFFECTS
The bid received falls within the budget for the mower replacement. No additional funding is needed from the approved FY25 budget.