|
Item 1.M.
|
| City Council Regular | |
| Date: | 12/08/2025 |
| Title: | FY27 - Technology Replacement Plan (TRP) |
| Presented by: | Jeff Sprock, IT Manager |
| Department: | Information Technology |
| Presentation: | No |
| Legal Review: | No |
| Project Number: | N/A |
RECOMMENDATION
Staff recommends that the City Council adopt the FY27 Technology Replacement Plan (TRP).
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
City staff presented the Technology Replacement Plan (TRP) on November 3rd, 2025, at the City Council work session. No changes have been made to the plan that was presented. The City of Billings Technology Replacement Plan (TRP) is designed to fund the replacement of City technology equipment and software systematically. The TRP ensures that all technology equipment is purchased, replaced, or upgraded on a regular schedule, so that no departments fall behind on technology or make unnecessary or premature investments. The TRP replacement and funding guidelines cover all PCs, laptops, tablets, servers, software, and other technology equipment, including security equipment and specialized technology items. Replacement funding is maintained within each department/division's budget for technologies used solely within that department/division. Enterprise-wide hardware and software systems, both new and enhancements/upgrades to existing systems, may be funded through multi-departmental funding sources, including debt financing.
ALTERNATIVES
City Council may:
- Approve; or,
- Not Approve the Technology Replacement Plan
FISCAL EFFECTS
The total technology investment for FY27 is $1,032,389. Individual departments fund Technology Replacement Plan items and will include them as part of their annual budgets presented to City Council during the FY27 budget process.
SUMMARY
The FY27 Technology Replacement Plan (TRP) outlines the City of Billings’ scheduled investment in replacing and upgrading technology equipment and software across all departments. The plan ensures that hardware, software, and security systems are maintained on consistent life-cycle schedules to prevent obsolescence, reduce unplanned costs, and support operational efficiency. The TRP was previously presented at the November 3, 2025 work session with no subsequent changes. Departments will fund their respective TRP items within their FY27 operating budgets. The total planned investment for FY27 is $1,032,389. Staff recommends City Council approval.