Consent 1.A.5.
Regular City Council Meeting
- Meeting Date:
- 11/13/2012
- TITLE
- W.O. 11-11--Water Treatment Facility Rapid Mixer System Improvements, Construction Bid Award
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
Information
PROBLEM/ISSUE STATEMENT
The City of Billings Water Treatment Facility has rapid mixers in operation between the L-Structure at Intake No. 1 and Sedimentation Basin No. 1. A study was completed in April, 2012, that evaluated the existing rapid mix system and associated L-Structure and provided recommendations for improvements. This W.O. 11-11 contract award will provide for the replacement of the mixers, as they have reached the end of their useful life, and includes minor upgrades to the existing mixer chambers. The new mixers will be capable of being used in the future proposed layout of the rapid mix system. The contract also includes electrical upgrades, required due to the new mixers having larger horsepower.
The project was advertised October 11, 18, and 25, 2012, in the Billings Times and on the City's website. Bids were opened October 30, 2012. Council is requested to award a contract based on the bids.
The project was advertised October 11, 18, and 25, 2012, in the Billings Times and on the City's website. Bids were opened October 30, 2012. Council is requested to award a contract based on the bids.
ALTERNATIVES ANALYZED
The Council may:
• Award a construction contract for W.O. 11-11--Water Treatment Facility Rapid Mixer System Improvements to the low bidder, COP Construction, in the amount of $953,000.00; or
• Not award the contract to COP Construction and reject all bids. If this project is not constructed, the Water Treatment Facility will likely be unable to perform necessary pre-treatment mixing because the existing mixers could soon become inoperable.
• Award a construction contract for W.O. 11-11--Water Treatment Facility Rapid Mixer System Improvements to the low bidder, COP Construction, in the amount of $953,000.00; or
• Not award the contract to COP Construction and reject all bids. If this project is not constructed, the Water Treatment Facility will likely be unable to perform necessary pre-treatment mixing because the existing mixers could soon become inoperable.
FINANCIAL IMPACT
The following bids were received and evaluated:
The funding for the project was budgeted in FY13 and the source is the Water Fund. A summary of the funding is as follows:
| CONTRACTOR | BASE BID | ALTERNATE A BID | ALTERNATE B BID | TOTAL BID (INCLUDING ALL ALTERNATES) |
| COP Construction | $744,000.00 | $ 136,500.00 | $ 72,500.00 | $ 953,000.00 |
| Williams Brother Construction | $852,000.00 | $ 206,000.00 | $ 133,000.00 | $ 1,191,000.00 |
| Western Municipal Construction | $800,500.00 | $ 168,687.00 | $ 69,993.00 | $ 1,039,180.00 |
The funding for the project was budgeted in FY13 and the source is the Water Fund. A summary of the funding is as follows:
| Approved Budget (W.O. 11-11) | $911,964.00 |
| Approved Budget (Electrical Replacements) | $421,000.00 |
| Previously Encumbered | ($94,136.00) |
| Amount of this Contract | ($953,000.00) |
| Budget Remaining | $285,828.00 |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 11-11—Water Treatment Facility Rapid Mixer System Improvements to COP Construction in the amount of $953,000.00.
APPROVED BY CITY ADMINISTRATOR
Attachments
No file(s) attached.