Regular 2.
Regular City Council Meeting
- Meeting Date:
- 10/23/2017
- TITLE
- Public Hearing and Resolution for FY18 Budget Amendments
- PRESENTED BY:
- Andy Zoeller
- Department:
- City Hall Administration
Presentation:
No
PROBLEM/ISSUE STATEMENT
Montana Code allows local governments to amend their fiscal year budget using the same method as that which is used for the original budget adoption. That is; public notice, public hearing, and Council adoption of the resolution. The proposed budget amendment for fiscal year 2018 is attached.
ALTERNATIVES ANALYZED
City Council may:
- Approve the proposed budget amendments; or,
- Not Approve the proposed budget amendments. Disapproval of these amendments may place the City in violation of State law.
FINANCIAL IMPACT
The proposed budget amendment amounts vary by fund. Each will be funded by operating revenues or reserves, as described within the budget resolution exhibit.
BACKGROUND
The following funds are requesting amendments to the budget:
Fund 1990 - South Tax Increment Fund
South Billings Urban Renewal District is requesting the budget authority for projects approved at the September 25th council meeting. They include the Optimist Park parking lot improvements, fence construction at Ponderosa School, a sports facility feasibility study, and a grant to the Boys and Girls Club of Yellowstone County. There is sufficient fund balance available to pay for these projects.
Funds 0100 & 6400 - General Fund and Equipment Replacement
The Parks department is requesting budget authority to purchase a new aerial lift truck. This truck was scheduled for replacement in FY17. Budget was available in both the General and Equipment Replacement funds, but bids were obtained after the beginning of the new fiscal year. The Parks Department is requesting this budget authority be reestablished in both funds for the current fiscal year. Sufficient fund balance is available to cover the planned expense.
Fund 5440 - Landfill Construction
Public Works is requesting the budget authority be reestablished in the FY 2018 budget for the Landfill Drop-Off Facility project. The budget authority for the design of this project was previously approved in the FY 2017 budget and the construction was approved in the FY 2018 budget. However, the design contract was not finalized in FY 17 and was approved at the July 24, 2017 Council meeting, so the spending authority must be establised in the FY 18 budget. The Solid Waste Fund has sufficient cash for this project.
Fund 5410 - Solid Waste Operating
Public Works is requesting the budget authority for the unanticipated replacement of a collection truck and repair of a landfill scraper. The collection truck replaces a side load truck that sustained extensive damage and purchasing a new unit was approved at the August 14, 2017 Council meeting. The scraper which is used to cover the solid waste at the landfill became inoperable. The overhaul of the entire machine was approved at the July 10, 2017 Council meeting. Public Works has sufficient cash in its Solid Waste fund for both pieces of equipment.
Fund 8400 - Storm Sewer Operating
Public Works is requesting that budget authority be reestablished in the FY 2018 budget for the Hilltop Road/Aronson Storm project that is part of the stormwater master plan implementation. The budget authority for this project was previously approved in the FY 2017 budget. However, the project was delayed to give private utilities that were in conflict with the new storm main time to move their utilities. Public Works has sufficient cash in its Storm Sewer fund for this project; Fund 2050 - Gas Tax
Public Works is requesting the budget authority be reestablished in the FY 2018 budget for the Poet Streets project that is being funded partly by bonds issued for a Special Improvement District (SID) and supplemented with gas tax funds. The budget authority for this project was previously approved in the FY 2017 budget; however, the project was delayed to provide enough time to design a project that would get consensus from the neighborhood. Public Works has sufficient cash in its Gas Tax fund for this project.
Fund 8450 - Arterial Fees
Public Works is requesting that budget authority be reestablished in the FY 2018 budget for the Monad and Daniel Intersection project. The budget authority for this project was previously approved in the FY 2017 budget, however, the project was delayed to FY 2018 to avoid excessive traffic delays and congestion due to other projects in the vicinity. Public Works has sufficient cash in its Arterial Construction fund for this project.
Fund 1990 - South Tax Increment Fund
South Billings Urban Renewal District is requesting the budget authority for projects approved at the September 25th council meeting. They include the Optimist Park parking lot improvements, fence construction at Ponderosa School, a sports facility feasibility study, and a grant to the Boys and Girls Club of Yellowstone County. There is sufficient fund balance available to pay for these projects.
Funds 0100 & 6400 - General Fund and Equipment Replacement
The Parks department is requesting budget authority to purchase a new aerial lift truck. This truck was scheduled for replacement in FY17. Budget was available in both the General and Equipment Replacement funds, but bids were obtained after the beginning of the new fiscal year. The Parks Department is requesting this budget authority be reestablished in both funds for the current fiscal year. Sufficient fund balance is available to cover the planned expense.
Fund 5440 - Landfill Construction
Public Works is requesting the budget authority be reestablished in the FY 2018 budget for the Landfill Drop-Off Facility project. The budget authority for the design of this project was previously approved in the FY 2017 budget and the construction was approved in the FY 2018 budget. However, the design contract was not finalized in FY 17 and was approved at the July 24, 2017 Council meeting, so the spending authority must be establised in the FY 18 budget. The Solid Waste Fund has sufficient cash for this project.
Fund 5410 - Solid Waste Operating
Public Works is requesting the budget authority for the unanticipated replacement of a collection truck and repair of a landfill scraper. The collection truck replaces a side load truck that sustained extensive damage and purchasing a new unit was approved at the August 14, 2017 Council meeting. The scraper which is used to cover the solid waste at the landfill became inoperable. The overhaul of the entire machine was approved at the July 10, 2017 Council meeting. Public Works has sufficient cash in its Solid Waste fund for both pieces of equipment.
Fund 8400 - Storm Sewer Operating
Public Works is requesting that budget authority be reestablished in the FY 2018 budget for the Hilltop Road/Aronson Storm project that is part of the stormwater master plan implementation. The budget authority for this project was previously approved in the FY 2017 budget. However, the project was delayed to give private utilities that were in conflict with the new storm main time to move their utilities. Public Works has sufficient cash in its Storm Sewer fund for this project; Fund 2050 - Gas Tax
Public Works is requesting the budget authority be reestablished in the FY 2018 budget for the Poet Streets project that is being funded partly by bonds issued for a Special Improvement District (SID) and supplemented with gas tax funds. The budget authority for this project was previously approved in the FY 2017 budget; however, the project was delayed to provide enough time to design a project that would get consensus from the neighborhood. Public Works has sufficient cash in its Gas Tax fund for this project.
Fund 8450 - Arterial Fees
Public Works is requesting that budget authority be reestablished in the FY 2018 budget for the Monad and Daniel Intersection project. The budget authority for this project was previously approved in the FY 2017 budget, however, the project was delayed to FY 2018 to avoid excessive traffic delays and congestion due to other projects in the vicinity. Public Works has sufficient cash in its Arterial Construction fund for this project.