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Item 1.B.
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| City Council Regular | |
| Date: | 08/22/2022 |
| Title: | W.O. 22-44 Zone 1 Water Storage Improvements, Professional Services Contract |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Not Applicable |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 22-44 Zone 1 Water Storage Improvements, to DOWL in the amount of $667,000.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
Within the City of Billings’ water distribution system, pressure zone #1 serves the downtown, including hospitals and industrial areas. Zone 1 is deficient in water storage to meet current demands under fire flow conditions to meet current standards and the desired level of service under emergency conditions. Additional storage is needed to supply fire flow, operational flow, and other emergency needs. This project will add a 3-million gallon storage tank to Zone 1, and includes a new water main connecting the new tank to Walter Pump Station. The new tank will be concrete, and will be constructed within a City-owned parcel located generally north and west of Sword's Park. The pipeline connecting the new tank with Walter Pump Station is approximately 2,200 feet long. This project is a programmed and budgeted CIP project to be designed in FY23 and constructed in FY24.
This professional services contract includes survey, determining the tank location and pipeline route, geotechnical evaluation of the tank site and pipeline route, design of the tank and pipeline, integration of the new infrastructure with the existing Walter Pump Station, design of SCADA and electrical systems, creation of contract plans and specifications for a bid package, and bidding services. Two different tank types will be designed and bid to create more bidding competition. Construction contract administration will be added by amendment after the design is complete when the construction contract duration is known.
Selection for this project was performed using the request for proposal (RFP) process. Requests for proposals were sent to seven firms, selected from the Statement of Qualifications list maintained by the City. Five firms submitted proposals: AE2S, Burns & McDonnell, DOWL, HDR Engineering, and KLJ Engineering. DOWL was selected on the basis of Project Team and Availability, Project Approach, and Firm Qualifications and Experience.
This professional services contract includes survey, determining the tank location and pipeline route, geotechnical evaluation of the tank site and pipeline route, design of the tank and pipeline, integration of the new infrastructure with the existing Walter Pump Station, design of SCADA and electrical systems, creation of contract plans and specifications for a bid package, and bidding services. Two different tank types will be designed and bid to create more bidding competition. Construction contract administration will be added by amendment after the design is complete when the construction contract duration is known.
Selection for this project was performed using the request for proposal (RFP) process. Requests for proposals were sent to seven firms, selected from the Statement of Qualifications list maintained by the City. Five firms submitted proposals: AE2S, Burns & McDonnell, DOWL, HDR Engineering, and KLJ Engineering. DOWL was selected on the basis of Project Team and Availability, Project Approach, and Firm Qualifications and Experience.
ALTERNATIVES
The Council may:
- Award a Professional Services contract for W.O. 22-44, Zone 1 Water Storage Improvements, to DOWL in the amount of $667,000; or
- Not award a Professional Services contract. If a services contract is not awarded, the City will be delayed in establishing much needed water storage in Zone 1.
FISCAL EFFECTS
This project was budgeted in FY23 using Water funds and there is sufficient budget to award the contract in the amount of $667,000.