Consent 1.A.1.
Regular City Council Meeting
- Meeting Date:
- 03/11/2013
- TITLE
- Bid Award: W.O. 10-19 Shiloh Conservation Area Wetland Plant Procurement
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
Information
PROBLEM/ISSUE STATEMENT
W.O. 10-19 Shiloh Conservation Area Wetland Plant Procurement will provide a contract for growing wetland plants for the Shiloh Conservation Area. This contract is only for growing wetland plants. These plants must be started soon in order for them to be mature enough to be permanently planted later in the season. A separate contract will be issued in the future for installation of the plants.
This project was advertised on February 7th, 14th, and 21st in the Billings Times and on the City's website. Bids were opened February 26, 2013, and four contractors submitted bids. Three of the contractors bid Schedule I and three contractors bid Schedule II. The Confederated Salish & Kootenai Tribal Forestry submitted the lowest responsible bid for Schedule I and Westscape Wholesale Nursery submitted the lowest responsible bid for Schedule II.
This project was advertised on February 7th, 14th, and 21st in the Billings Times and on the City's website. Bids were opened February 26, 2013, and four contractors submitted bids. Three of the contractors bid Schedule I and three contractors bid Schedule II. The Confederated Salish & Kootenai Tribal Forestry submitted the lowest responsible bid for Schedule I and Westscape Wholesale Nursery submitted the lowest responsible bid for Schedule II.
ALTERNATIVES ANALYZED
The Council may:
- Award Schedule I of W.O. 10-19 Shiloh Conservation Area Wetland Plant Procurement to The Confederated Salish & Kootenai Tribal Forestry in the amount of $98,300.00 and award Schedule II to Westscape Wholesale Nursery in the amount of $6,350.00; or
- Not award a contract for either schedule and reject all bids. If this project is not awarded, the wetland plants will not have adequate time to grow before installation within the conservation area.
FINANCIAL IMPACT
The following bids were received and evaluated:
The bids received appear to show a large discrepancy between bids. Typically, when this is noticed, the bids are re-evaluated to determine why the discrepancy occurred and to ensure that the low bidder clearly understands the work. In this case, there were bid irregularities due to extension of unit prices. The intent of the bidders actually resulted in very tight bids, however, after correction of the unit price errors, the bids appear to have a wide range. The project team is confident in the low bidders' understanding of the project requirements.
Funds are available for this contract under the Shiloh Conservation Area project funded in FY'13.
| Contractor | Schedule I | Schedule II |
| CSKT Tribal Forestry | $98,300.00 | $13,000.00 |
| Westscape Nursery | No Bid | $6,350.00 |
| North Fork Native Plants | $113,400.16 | No Bid |
| Great Bear Restoration | $265,303.00 | $24,366.00 |
The bids received appear to show a large discrepancy between bids. Typically, when this is noticed, the bids are re-evaluated to determine why the discrepancy occurred and to ensure that the low bidder clearly understands the work. In this case, there were bid irregularities due to extension of unit prices. The intent of the bidders actually resulted in very tight bids, however, after correction of the unit price errors, the bids appear to have a wide range. The project team is confident in the low bidders' understanding of the project requirements.
Funds are available for this contract under the Shiloh Conservation Area project funded in FY'13.
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 10-19 Shiloh Conservation Area Wetland Plant Procurement to The Confederated Salish & Kootenai Tribal Forestry for Schedule I in the amount of $98,300.00 and Westscape Wholesale Nursery for Schedule II in the amount of $6,350.00.
APPROVED BY CITY ADMINISTRATOR
Attachments
No file(s) attached.