Regular 6.
Regular City Council Meeting
- Meeting Date:
- 10/26/2015
- TITLE
- Public Hearing and Resolution for FY16 First Quarter Budget Amendments
- PRESENTED BY:
- Patrick M. Weber
- Department:
- City Hall Administration
Presentation:
PROBLEM/ISSUE STATEMENT
Montana Code allows local governments to amend their fiscal year budgets by using the same method as used for the original budget adoption: public notice, public hearing and Council adopting a resolution. The City's practice is to amend budgets quarterly, if needed. The following amendments are proposed for the first quarter of FY 2016:
Fund 0100 - Council Contingency
The Council approved using $23,000 of Council Contingency funds for the High Sierra Disk Golf Course at the 06/22/15 meeting. Parks, Recreation and Public Lands Dept. (PRPL) was unable to spend the money in Fiscal Year 2015, which ended on June 30. This amendment will transfer the $23,000 to the FY 16 Budget.
Fund 0100 - Parks, Recreation and Public Lands
PRPL has $18,300 in unspent FY 15 Budget authority for the High Sierra Disk Golf Course. This amendment is re-budgeting the $18,300 for the FY16 Budget.
Fund 4050 - Airport - Airport Improvement Program Capital Fund (AIP)
The Airport is requesting a budget amendment to its AIP Capital Fund. The Airport Storm Water Tunnel Boring project was included in the Airport's FY15 Capital Improvement Plan, however due to the lengthy time required to complete and obtain approval for FAA required environmental impact studies, the Airport was not able to bid the project in FY 15. This amendment re-budgets the project and money in the FY 16 Budget. The AIP Capital Fund has sufficient funds to complete this project, which is 90% funded by Federal AIP grant monies.
Fund 2400 - Planning
This amendment is an increase in the Planning Fund for the GIS consultant contract to assist in the Billings Beyond! Growth Policy project to be completed in 2016. The contract with Geodata Services, Inc. was approved by City Administration in July 2015 and the City Council has been kept informed of the Growth Policy process, most recently at a Work Session on July 17. This contract will assist the Planning Division in developing growth scenarios as part of the project. The Planning Fund has cash reserves to pay for this expense.
Fund 2090 - Building
The Building Division wishes to purchase the Innoprise Mobile Inspection application, computer tablets and smart phones. The new technology and equipment will improve customer service and data storage capacity. Reserves will be used to pay for the expense.
Fund 8450 - Arterial
Public Works is requesting FY 16 budget authority for the Poly Drive & Virginia Lane Intersection Improvements and the Poly Drive - 32nd Street West to 38th Street West projects. The request will allow for these projects to be completed in FY 2016. Public Works is also requesting budget authority for the 32nd Street West and Gabel Drive Traffic Signal project. Design was completed in FY 15 but construction funds could not be encumbered before the end of the fiscal year. Public Works has sufficient cash in its Arterial Fund for these projects.
2360 - Trails/Bike Path Donations
Public Works is requesting the FY 16 budget authority for the local share match for the Arrowhead School Trail Community Transportation Enhancement Program (CTEP). Design and construction were started in FY 2015 but not completed. Additional budget authority is being requested for the Poly Drive School Pedestrian Improvement project. Construction for this project was encumbered in FY 2015. There is sufficient cash in the Trails Fund for these projects.
8400 - Storm Sewer
Public Works is requesting the budget authority be reestablished in the FY 2016 budget for East End Industrial Area Storm Drain, Colton Boulevard Special Improvement District, 2015 Miscellaneous Developer, Calhoun Road Improvements, and Poly Drive-32nd St West to 38th St West projects. These are projects that were approved in FY 2015 but not completed. The bidding process for the Mountain View SID could not be completed in FY 2015, so construction funds were not encumbered prior to year end. Public Works has sufficient cash in its Storm Sewer Fund for all these projects.
1990 - South Tax Increment
Public Works is requesting the budget authority be reestablished in the FY 2016 budget for the Calhoun Road Improvements to allow for completion of the project. There is sufficient cash in the TIF Fund for this project.
Fund 2050 - Gas Tax
Public Works is requesting the budget authority be reestablished in the FY 2016 budget for the 2015 Miscellaneous Developer, Exposition Gateway, and 2015 Street Maintenance Overlay projects. These projects began in a previous budget year and the funding is required to complete each project. Public Works also requests that the FY 16 budget be amended for the Wicks Lane Multi Use Path and Shawnee Drive projects. Both projects were budgeted in FY 2015, however the bidding process was not completed until FY 2016. Public Works has sufficient cash in its Gas Tax Fund for all of these projects.
Fund 4340 - Sidewalks
Public Works is requesting the FY 16 budget authority for the Poly Drive - 32nd Street West to 38th Street West sidewalk project. The authority is being requested to allow for the project to be completed. The costs will be paid for from the proceeds of the SID bond sale.
Fund 4260 - Storm Bonds
Public Works is requesting FY 16 budget authority for the East End Industrial Area Storm Drain project. This will allow for the completion of the project in FY 2016. The Storm Sewer Construction Fund has sufficient cash for this project.
Fund 5030 - Water
Public Works is requesting budget authority be reestablished in the FY 2016 budget for the Mullowney & Elysian Water Extension, 2015 Water Replacement, and Exposition Gateway projects. Each project was approved in a previous fiscal year and the funding is requested to complete the projects. Additional budget authority is being requested for a Carbon Analyzer for the Water Treatment Plant Lab. The existing piece of equipment failed and a replacement is needed to meet federal regulations. A budget amendment is also requested for the WTP Clearwell #2 Re-coat and the WTP Valve Replacement projects. These projects were designed and approved for FY 2015 but construction funds could not be encumbered before the end of the fiscal year. The Water Fund has sufficient cash for all of these projects.
Fund 5130 - Wastewater
Public Works is requesting the budget authority be reestablished in the FY 2016 budget for Mullowney & Elysian Sewer Drain Extension, 2015 Sewer Replacement Project, and Poly Drive-32nd St West to 38th St West projects. Each project was approved in the previous fiscal year and the funding is requested to complete the project. It is also requested that the FY 2016 budget be amended for the WWTP Aeration Blower project. Public Works bought the blower in FY 15 but was not able to encumber construction funds prior to FY 2016. The Wastewater Fund has sufficient cash to fund these projects.
Fund 0100 - Council Contingency
The Council approved using $23,000 of Council Contingency funds for the High Sierra Disk Golf Course at the 06/22/15 meeting. Parks, Recreation and Public Lands Dept. (PRPL) was unable to spend the money in Fiscal Year 2015, which ended on June 30. This amendment will transfer the $23,000 to the FY 16 Budget.
Fund 0100 - Parks, Recreation and Public Lands
PRPL has $18,300 in unspent FY 15 Budget authority for the High Sierra Disk Golf Course. This amendment is re-budgeting the $18,300 for the FY16 Budget.
Fund 4050 - Airport - Airport Improvement Program Capital Fund (AIP)
The Airport is requesting a budget amendment to its AIP Capital Fund. The Airport Storm Water Tunnel Boring project was included in the Airport's FY15 Capital Improvement Plan, however due to the lengthy time required to complete and obtain approval for FAA required environmental impact studies, the Airport was not able to bid the project in FY 15. This amendment re-budgets the project and money in the FY 16 Budget. The AIP Capital Fund has sufficient funds to complete this project, which is 90% funded by Federal AIP grant monies.
Fund 2400 - Planning
This amendment is an increase in the Planning Fund for the GIS consultant contract to assist in the Billings Beyond! Growth Policy project to be completed in 2016. The contract with Geodata Services, Inc. was approved by City Administration in July 2015 and the City Council has been kept informed of the Growth Policy process, most recently at a Work Session on July 17. This contract will assist the Planning Division in developing growth scenarios as part of the project. The Planning Fund has cash reserves to pay for this expense.
Fund 2090 - Building
The Building Division wishes to purchase the Innoprise Mobile Inspection application, computer tablets and smart phones. The new technology and equipment will improve customer service and data storage capacity. Reserves will be used to pay for the expense.
Fund 8450 - Arterial
Public Works is requesting FY 16 budget authority for the Poly Drive & Virginia Lane Intersection Improvements and the Poly Drive - 32nd Street West to 38th Street West projects. The request will allow for these projects to be completed in FY 2016. Public Works is also requesting budget authority for the 32nd Street West and Gabel Drive Traffic Signal project. Design was completed in FY 15 but construction funds could not be encumbered before the end of the fiscal year. Public Works has sufficient cash in its Arterial Fund for these projects.
2360 - Trails/Bike Path Donations
Public Works is requesting the FY 16 budget authority for the local share match for the Arrowhead School Trail Community Transportation Enhancement Program (CTEP). Design and construction were started in FY 2015 but not completed. Additional budget authority is being requested for the Poly Drive School Pedestrian Improvement project. Construction for this project was encumbered in FY 2015. There is sufficient cash in the Trails Fund for these projects.
8400 - Storm Sewer
Public Works is requesting the budget authority be reestablished in the FY 2016 budget for East End Industrial Area Storm Drain, Colton Boulevard Special Improvement District, 2015 Miscellaneous Developer, Calhoun Road Improvements, and Poly Drive-32nd St West to 38th St West projects. These are projects that were approved in FY 2015 but not completed. The bidding process for the Mountain View SID could not be completed in FY 2015, so construction funds were not encumbered prior to year end. Public Works has sufficient cash in its Storm Sewer Fund for all these projects.
1990 - South Tax Increment
Public Works is requesting the budget authority be reestablished in the FY 2016 budget for the Calhoun Road Improvements to allow for completion of the project. There is sufficient cash in the TIF Fund for this project.
Fund 2050 - Gas Tax
Public Works is requesting the budget authority be reestablished in the FY 2016 budget for the 2015 Miscellaneous Developer, Exposition Gateway, and 2015 Street Maintenance Overlay projects. These projects began in a previous budget year and the funding is required to complete each project. Public Works also requests that the FY 16 budget be amended for the Wicks Lane Multi Use Path and Shawnee Drive projects. Both projects were budgeted in FY 2015, however the bidding process was not completed until FY 2016. Public Works has sufficient cash in its Gas Tax Fund for all of these projects.
Fund 4340 - Sidewalks
Public Works is requesting the FY 16 budget authority for the Poly Drive - 32nd Street West to 38th Street West sidewalk project. The authority is being requested to allow for the project to be completed. The costs will be paid for from the proceeds of the SID bond sale.
Fund 4260 - Storm Bonds
Public Works is requesting FY 16 budget authority for the East End Industrial Area Storm Drain project. This will allow for the completion of the project in FY 2016. The Storm Sewer Construction Fund has sufficient cash for this project.
Fund 5030 - Water
Public Works is requesting budget authority be reestablished in the FY 2016 budget for the Mullowney & Elysian Water Extension, 2015 Water Replacement, and Exposition Gateway projects. Each project was approved in a previous fiscal year and the funding is requested to complete the projects. Additional budget authority is being requested for a Carbon Analyzer for the Water Treatment Plant Lab. The existing piece of equipment failed and a replacement is needed to meet federal regulations. A budget amendment is also requested for the WTP Clearwell #2 Re-coat and the WTP Valve Replacement projects. These projects were designed and approved for FY 2015 but construction funds could not be encumbered before the end of the fiscal year. The Water Fund has sufficient cash for all of these projects.
Fund 5130 - Wastewater
Public Works is requesting the budget authority be reestablished in the FY 2016 budget for Mullowney & Elysian Sewer Drain Extension, 2015 Sewer Replacement Project, and Poly Drive-32nd St West to 38th St West projects. Each project was approved in the previous fiscal year and the funding is requested to complete the project. It is also requested that the FY 2016 budget be amended for the WWTP Aeration Blower project. Public Works bought the blower in FY 15 but was not able to encumber construction funds prior to FY 2016. The Wastewater Fund has sufficient cash to fund these projects.
ALTERNATIVES ANALYZED
The Council may: Approve the requested budget amendments; or Not approve the requested budget amendments, which would put the City in violation of Montana law.
FINANCIAL IMPACT
The requested budget amendments will be funded by current revenues or reserves, as described in the budget resolution exhibit and above.
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and approve the resolution approving and adopting the first quarter budget amendments for Fiscal Year 2016.