Twenty City Vehicles in the car and light truck class are scheduled for replacement in the City’s Equipment Replacement Program and were approved by City Council during the FY 16-17 budget process. Staff advertised for sealed bids for city vehicles on September 15 and September 22, 2016 with a bid opening on September 27, 2016.
 
The bids are for the following types of vehicles:

• Two 1-ton 4x4 regular cab pickups (Airport)
• Seven ½ ton 4x4 extended cab pickups (Building & Parks)
• Three ½ ton mid-size 2 wheel drive extended cab pickups (Engineering)
• Two ½ ton 2 wheel drive regular cab pickups (Parks)
• One ½ ton 2 wheel drive extended cab long box pickup (Street )
• One ¾ ton 4x4 regular cab pickup with utility body (PW Belknap)
• One 1-ton 4x4 regular cab pickup with utility body (PW Belknap)
• One ¾ ton 2 wheel drive regular cab pickup with utility body (PW Belknap)
• One ¾ ton 4x4 regular cab pickup (Solid Waste)
• One ½ ton 2 wheel drive extended cab short box pickup (Parks )

↵City Council may:

• Approve the purchases of vehicles from the low bidders or;
• Disapprove the purchases and reject all bids.

The City received 4 bids on the vehicles as outlined on the attached “Vehicle Bid Results.”
 

 

Staff recommends retaining all fourteen of the vehicles offered for trade and selling them at auction because the dealer trade allowance for these fourteen vehicles was only $17,360.00 while the trade-in book value is $29,908.00 for the fourteen vehicles. Staff recommends awarding all bid schedules to the lowest bidder, as follows. Bid schedules 1,6,7,8 & 9 without trades to Bison Motors in Great Falls, MT for the bid amount of $186,262.08; Bid schedules 5 & 10 without trades to Archie Cochrane Ford, in Billings, MT for the bid amount of $50,828.00; Bid schedules 2,3 & 4 without trades to Billion Auto Group, in Bozeman, MT for the bid amount of $302,009.00.