Consent 1.D.
Regular City Council Meeting
- Meeting Date:
- 04/09/2018
- TITLE
- Bid Award – Replacement of UV Disinfection Equipment Parts
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
No
PROBLEM/ISSUE STATEMENT
The Water Reclamation Facility (WRF) uses ultraviolet (UV) light to disinfect treated wastewater before it is returned to the Yellowstone River. The WRF needs to purchase replacement parts for the UV disinfection equipment to meet the discharge permit requirements set by the Montana Department of Environmental Quality. DC Frost Associates, Inc. is the only distributor for the parts that are specific to the WRF’s UV disinfection equipment. Thus, it was necessary to obtain a price proposal from a sole source provider rather than competitively bidding for the equipment.
ALTERNATIVES ANALYZED
↵City Council may:
- Approve the contract for replacing UV disinfection equipment parts from DC Frost Associates, Inc.; or;
- Disapprove the contract award and provide additional guidance to staff.
FINANCIAL IMPACT
There are sufficient funds in the FY 2018 Wastewater Fund to purchase the UV parts.
RECOMMENDATION
Staff recommends that the City Council approve purchasing replacement UV disinfection equipment parts from DC Frost Associates, Inc. in the amount of $161,203.40 plus shipping and handling.