Consent 1.B.2.
Regular City Council Meeting
- Meeting Date:
- 12/09/2019
- TITLE
- Bid Award - Landfill Dozer for the Solid Waste Division City of Billings
- PRESENTED BY:
- David Mumford
- Department:
- Public Works
Presentation:
No
PROBLEM/ISSUE STATEMENT
Bids were received on November 26, 2019 for a new Dozer for the Billings Regional Landfill. Staff advertised for sealed bids on November 8, 15 and 22, 2019. The purchase will replace the existing Dozer unit 0257 that is included in the approved Equipment Replacement Plan for FY 2020 and is included in the FY 2020 budget for the Solid Waste Division.
ALTERNATIVES ANALYZED
City Council may:
- Approve purchasing the dozer for the Landfill, or;
- Disapprove the purchase and reject all bids. If the bids are rejected, the units will not be replaced in a timely manner and the exciting dozer will be used beyond the recommendations of the equipment replacement committee and the Public Works Department. Maintenance costs will increase and reliability will decrease.
FINANCIAL IMPACT
The Solid Waste Division's FY 2020 budget includes adequate funds to replace the Landfill dozer. The City received bids from various bidders. A 3 year warranty is included in the bid. The bid summary is as follows:
| Vendor | Bid | Trade 0257 | Maintenance Plan | Total |
| Tractor and Equipment | $667,000 | $178,250 | $24,820 | $513,570 |
| RDO Equipment Company | $502,107 | $105,000 | $57,893 | $455,000 |
RECOMMENDATION
Staff recommends that Council award the bid for the Landfill dozer to RDO Equipment Company and trade in the existing dozer for a net amount of $455,000.