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Item 1.A.2.
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| City Council Regular | |
| Date: | 08/22/2022 |
| Title: | W.O. 22-43, Ponderosa Park Irrigation System Replacement, Bid Award |
| Presented by: | Debi Meling |
| Department: | Public Works |
| Presentation: | No |
| Legal Review | Not Applicable |
RECOMMENDATION
Staff recommends the City Council award a contract for W.O. 22-43, Ponderosa Park Irrigation System Replacement, to the Good Earth Works Co. Inc. in the amount of $260,550.
BACKGROUND (Consistency with Adopted Plans and Policies, if applicable)
W.O. 22-43, Ponderosa Park Irrigation System Replacement, is intended replace the aging irrigation system at Ponderosa Park. Ponderosa Park is located east of Sam's Club and south of King Avenue East. The new improvements include installation of an irrigation system, pump station, and electrical upgrades.
The existing irrigation system is aging and is operated manually. The manual irrigation system requires a park attendant to operate the system and disrupts activities during the day. An automated system will free up the attendant to focus on other duties and enable irrigation operations to occur overnight, opening up more hours during the day for recreation and activities. Furthermore, irrigating overnight will save water due to daytime evaporation.
The project was advertised on July 15, July 22, and July 29, 2022, in the Yellowstone County News and on the City’s website. Bids were opened on August 2, 2022, and one bid was received. The Good Earth Works Co. Inc. submitted the lowest, responsible bid. The bid was reviewed by staff and unit prices appear competitive given market labor and material conditions.
The existing irrigation system is aging and is operated manually. The manual irrigation system requires a park attendant to operate the system and disrupts activities during the day. An automated system will free up the attendant to focus on other duties and enable irrigation operations to occur overnight, opening up more hours during the day for recreation and activities. Furthermore, irrigating overnight will save water due to daytime evaporation.
The project was advertised on July 15, July 22, and July 29, 2022, in the Yellowstone County News and on the City’s website. Bids were opened on August 2, 2022, and one bid was received. The Good Earth Works Co. Inc. submitted the lowest, responsible bid. The bid was reviewed by staff and unit prices appear competitive given market labor and material conditions.
ALTERNATIVES
The Council may:
- Award W.O.22-43, Ponderosa Park Irrigation System Replacement to the Good Earth Works Co. Inc. in the amount of $260,550; or
- Not award a contract and reject all bids. If the project is not awarded, Ponderosa Park will continue to be irrigated manually during the day causing large portions of the park to not be utilized. In addition, the irrigation system will continue to be maintenance and labor-intensive.
FISCAL EFFECTS
The following bid was received:
This project was budgeted in FY23 using Park District 1 funds. The amount budgeted for approved FY23 CIP Multiple Parks Irrigation Automation is $924,750. There is adequate budget to award the project. Remaining funds will be used for subsequent park irrigation automation projects within other City parks.
| Contractor | Base Bid |
| The Good Earth Works Co. Inc. | $260,550 |
This project was budgeted in FY23 using Park District 1 funds. The amount budgeted for approved FY23 CIP Multiple Parks Irrigation Automation is $924,750. There is adequate budget to award the project. Remaining funds will be used for subsequent park irrigation automation projects within other City parks.