Consent 8.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 11/13/2012
- Title:
- Award of IFB No. 13-10-HFM-04 - Two (2) Emulsified Asphalt Distributors
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 13-10-HFM-04 to Norwood Equipment Company for the purchase of two 2013 Centennial Model Etnyre Emulsified Asphalt Distributors for the Heavy Fleet Management Department in the amount of $169,500 plus applicable tax.
Background:
IFB No. 13-10-HFM-04 was released on August 27, 2012. The bid was advertised in the Arizona Range News on October 3 and 10, 2012 and posted on the County website. Bid notices were mailed to 27 vendors. Three bids were received prior to the bid closing date and time of October 25, 2012 at 4:00 p.m. A bid tabulation is attached.
Note: The total dollar amount $169,500.00 plus applicable taxes represents the purchase of the two emulsified asphalt oil distributor equipment only. We will need to purchase two transport trucks separately to carry the distributor units through a cooperative purchasing agreement through the procurement department.
Note: The total dollar amount $169,500.00 plus applicable taxes represents the purchase of the two emulsified asphalt oil distributor equipment only. We will need to purchase two transport trucks separately to carry the distributor units through a cooperative purchasing agreement through the procurement department.
Department's Next Steps (if approved):
Issue purchase order, inspect equipment upon delivery.
Impact of NOT Approving/Alternatives:
Equipment will be pushed beyond its recommended replacement time which will result in increased major repairs and equipment down time.
To BOS Staff: Document Disposition/Follow-Up:
No Action Required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Heavy Fleet Management Department has budgeted sufficiently for this expenditure in the FY 2012-13 budget in fund line #600-1720-1740-454.100