Consent 11.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 03/26/2013
- Title:
- Award of Bids for Eight 2013 Chevrolet Tahoe Patrol Vehicles
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 13-28-FMD-04 to Lawley Motors for the purchase of eight 2013 Chevrolet Tahoe Patrol Vehicles for the Fleet Management Department in the amount of $226,536 plus applicable tax.
Background:
IFB No. 13-28-FMD-04 was released on February 27, 2013. The bid was advertised in the Arizona Range News on March 6 and March 13, 2013 and posted on the County website. Bid notices were mailed to 28 vendors. Three bids were received prior to the bid closing date and time of September 13, 2012 at 4:00 p.m. Although Courtesy Chevrolet of Phoenix had a lower bid price than Lawley Motors of Sierra Vista, when the 3% credit was applied, Lawley Motors became the lowest bid. A bid tabulation is attached.
Department's Next Steps (if approved):
Issue purchase order, inspect vehicles upon delivery.
Impact of NOT Approving/Alternatives:
The vehicles that these are replacing will exceed the designated replacement mileage which is 155,000 miles for law enforcement vehicles. Running the law enforcement vehicles past the recommended 155,000 replacement will result in higher maintenance costs and may represent some liability issues.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Fleet Management Department has budgeted sufficiently for this expenditure in the FY 2013-14 budget in fund line 109-1760-9 454.100