Action 14.
Regular Board of Supervisors Meeting
Solid Waste
- Meeting Date:
- 05/21/2013
- Title:
- Award of Bid for Transfer Station Truck Scales
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids IFB No. 13-30-SWD-04 to Southwestern Scale Company, Inc. for the purchase of two transfer station above ground truck scales for the Solid Waste Department in the amount of $77,440.36 tax included; one scale will be installed at the Sierra Vista Transfer Station the other will be located at the Douglas Transfer Station.
Background:
IFB No. 13-30-SWD-04 was released on March 28, 2013. The Bid was advertised in the Arizona Range News on April 3-10, 2013 and posted on the County website. Bid notices were mailed to 18 vendors. A pre-bid meeting/site visit was conducted on April 17, 2013 with four (4) vendors attending. Three bids were received prior to the bid closing date and time of May 2, 2013 at 4:00 p.m. One was a no bid response. A bid tabulation is attached which references Southwestern Scale Company, Inc. as the lowest responsive and responsible bidder meeting all requirements of the bid.
Department's Next Steps (if approved):
Issue Purchase order. Inspect scales after installation.
Impact of NOT Approving/Alternatives:
The impact of not approving would result in a decrease in revenue and an increase in operating costs by not weighing incoming loads.
To BOS Staff: Document Disposition/Follow-Up:
No Action Required
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Solid Waste Department has budgeted for this purchase in fund line 505-7000-7100-454.900.