Action 24.
Regular Board of Supervisors Meeting
County Sheriff
- Meeting Date:
- 06/25/2013
- Title:
- Award of Contract for Commissary Services - RFP No. 13-32-SHF-03
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Dave Seward
TITLE
of PRESENTER:
of PRESENTER:
Dave Seward
Docket Number (If applicable):
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Information
Agenda Item Text:
Approve the award of Request for Proposals (RFP) No. 13-32-SHF-03 to Keefe Commissary Network for Inmate Commissary Services for the Sheriff’s Office for the period of July 1, 2013 through June 30, 2014.
Background:
The current contract for commissary service with Keefe Commissary Network for commissary services will expire on June 30, 2013. RFP No. 13-32-SHF-03 was created and released on April 11, 2013 for the purpose of establishing a new contract beginning on July 1, 2013. The RFP was advertised in the AZ Range News on April 17 and 24, 2013, and posted on the County website. Bid notices were mailed to nine (9) vendors in the procurement vendor database. Four proposals were received prior to the RFP closing date and time of May 9, 2013. Proposals were received from:
• Keefe Commissary Network, Fontana, CA
• Trinity Services Group, Oldsmar, FL
• Mid-States Services, Inc., Fort Worth TX
• Swanson Services, San Antonio, TX
An evaluation committee consisting of staff from the Procurement Department and Sheriff’s Office evaluated, scored and ranked the proposals received in accordance with the evaluation criteria in the RFP and ranked Keefe Commissary Network as the number one ranked firm to provide these services . Keefe Commissary Network has been providing these services to the Cochise County Sheriff’s Office for the past ten years, has performed very well, and the Sheriff’s Office has been pleased with the services and pricing they offer.
The contract is for a one-year period with the option to renew for four addition years in one-year increments.
• Keefe Commissary Network, Fontana, CA
• Trinity Services Group, Oldsmar, FL
• Mid-States Services, Inc., Fort Worth TX
• Swanson Services, San Antonio, TX
An evaluation committee consisting of staff from the Procurement Department and Sheriff’s Office evaluated, scored and ranked the proposals received in accordance with the evaluation criteria in the RFP and ranked Keefe Commissary Network as the number one ranked firm to provide these services . Keefe Commissary Network has been providing these services to the Cochise County Sheriff’s Office for the past ten years, has performed very well, and the Sheriff’s Office has been pleased with the services and pricing they offer.
The contract is for a one-year period with the option to renew for four addition years in one-year increments.
Department's Next Steps (if approved):
Execute contract, monitor contract performance.
Impact of NOT Approving/Alternatives:
The jail would not be able to provide commissary services to the inmates.
To BOS Staff: Document Disposition/Follow-Up:
Procurement will hand carry contracts to the Clerk of the Board