Consent 8.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/25/2013
- Title:
- Contract Award - Crushed Aggregate & Rip Rap
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
Recommendation:
Document Signatures:
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or Basis for Support?:
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Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 13-40-HFP-04 for Crushed Aggregate Base Material and Riprap for the Community Development Highway and Floodplain Division to various Contractors in the estimated aggregate amount of $100,000 for the period of July 1, 2013 through June 30, 2014.
Background:
IFB 13-40-HFP-04 was released on May 8, 2013. The bid was advertised in the Arizona Range News on May 15 and 22, 2013 and posted on the County website. Bid notices were mailed to 23 vendors. Nine bids were received prior to the bid closing date and time of June 6, 2013 at 4:00 p.m. A bid tabulation is attached. The Contractors that are being recommended for award are as follows:
Tombstone Gold & Silver, Inc.
Maddux and Sons, Inc.
Willcox Rock and Sand, Inc.
Klump Materials
Texas Canyon Rock & Sand
Empire Homes, Inc.
Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest price based on material and the negotiated delivery at the time of order.
2. Availability of material in relationship to the project location.
Tombstone Gold & Silver, Inc.
Maddux and Sons, Inc.
Willcox Rock and Sand, Inc.
Klump Materials
Texas Canyon Rock & Sand
Empire Homes, Inc.
Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest price based on material and the negotiated delivery at the time of order.
2. Availability of material in relationship to the project location.
Department's Next Steps (if approved):
Execute Contracts. Process purchase orders as required. Monitor performance of contracts.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there is a need for chips, which would result in possibly higher prices, and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
No Action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for this expenditure in the FY 2013-14 budget as follows:
Fund Line 251-4010-9-413.700 - $50,000 – Crushed Aggregate
Fund Line 261-4110-9-421.900 - $50,000 – Rip Rap
Fund Line 251-4010-9-413.700 - $50,000 – Crushed Aggregate
Fund Line 261-4110-9-421.900 - $50,000 – Rip Rap