Consent 5.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 07/09/2013
- Title:
- Contract Award - Culvert Cleaning and Maintenance Services
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 13-41-HFP-04 for Culvert Cleaning and Maintenance Services for the Community Development Highway and Floodplain Division to Cochise Enterprises, Inc. in the estimated amount of $250,000.00 for the period of July 1, 2013 through June 30, 2014.
Background:
IFB 13-41-HFP-04 was released on May 8, 2013. The bid was advertised in the Arizona Range News on May 15 and 22, 2013 and posted on the County website. Bid notices were mailed to 23 vendors. Three bids were received prior to the bid closing date and time of June 6, 2013 at 4:00 p.m. Bid pricing is attached
Department's Next Steps (if approved):
Process purchase orders as required. Monitor performance of contracts.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there is a need for culvert cleaning, which would most likely result in higher prices and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for this expenditure in the FY 2013-14 budget in fund line 261-4110-9-429.900.