Consent 8.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 10/08/2013
- Title:
- Award of Bid for Walking Floor Transfer Trailers
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 14-07-FMD-04 to American Equipment & Trailer Inc. for the purchase of two Walking Floor Transfer Trailers for the Fleet Management/Solid Waste Department in the amount of $131,330 plus applicable tax.
Background:
IFB 14-07-FMD-04 was released on August 8, 2013. The bid was advertised in the Arizona Range News on August 14 and 21, 2013 and posted on the County website. Bid notices were mailed to 33 vendors. Five bids were received prior to the bid closing date and time of September 11, 2013 at 4:00 p.m. A bid tabulation is attached which references American Equipment & Trailer Inc. as the lowest responsive and responsible bidder.
Note: The bid was for a quantity of three and the Fleet Management/Solid Waste Department has requested to purchase two.
Note: The bid was for a quantity of three and the Fleet Management/Solid Waste Department has requested to purchase two.
Department's Next Steps (if approved):
Issue purchase order, inspect trailers upon delivery.
Impact of NOT Approving/Alternatives:
The impact of not approving would result in having to retain current trailers that have reached their designated replacement mileage resulting in a significant increase in maintenance and repair costs.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Fleet Management Department has budgeted sufficiently for this purchase in the FY 2013-14 budget in fund line 600-1720-1730-454.100.