Consent 8.
Regular Board of Supervisors Meeting
Information Technologies
- Meeting Date:
- 12/17/2013
- Title:
- Award of Contract for County Web Development
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve an award of contract to Rehab Creative, LLC for County Web Development Services in the not to exceed dollar amount of $72,000.
Background:
In October of 2013, several consultant firms were contacted to provide informal proposals for County Website Discovery Services. As a result, Rehab Creative, LLC was determined to be the most qualified firm to perform these services at a competitive cost. Rehab Creative, LLC was subsequently hired to perform County Website Discovery Services consisting of a range of discovery exercises ranging from stakeholder interviews to the development of information architectural documents. This was considered Phase One of the County Web Development project, and if the firm of Rehab Creative, LLC was successful for Phase One, a contract would be negotiated with them to provide the Web Development Services (Phase Two) as opposed to doing a Request for Proposals solicitation for these services.
The IT Director was extremely pleased with the expertise, knowledge, and final product delivered by Rehab Creative, LLC and is requesting that the procurement department develop a Professional Services Agreement for this project of which the costs and scope of services were successfully negotiated in the NTE amount of $72,000. Contracts of $50,000 or more require approval of the Board of Supervisors.
The IT Director was extremely pleased with the expertise, knowledge, and final product delivered by Rehab Creative, LLC and is requesting that the procurement department develop a Professional Services Agreement for this project of which the costs and scope of services were successfully negotiated in the NTE amount of $72,000. Contracts of $50,000 or more require approval of the Board of Supervisors.
Department's Next Steps (if approved):
Execute contract. Monitor contract performance.
Impact of NOT Approving/Alternatives:
The County Web Development Project will not proceed as planned.
To BOS Staff: Document Disposition/Follow-Up:
The contract will be hand carried to the Clerk of the Board when signed and received from the vendor.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The IT department has budgeted for this expenditure in fund line 100-1800-1810-421.200