Action 16.
Regular Board of Supervisors Meeting
County Sheriff
- Meeting Date:
- 01/07/2014
- Title:
- Award of Request for Proposals for Video Visitation/Inmate Phone Services
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Dave Seward
TITLE
of PRESENTER:
of PRESENTER:
Dave Seward
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award Request for Proposals (RFP) No. 14-02-FAC-03 for Inmate Video Visitation/Phone Services to Securus Technology for the period of January 7, 2014 through December 31, 2018.
Background:
RFP No. 14-02-FAC-03 was released on September 13, 2013. The bid was advertised in the Arizona Range News on September 25 & October 2, 2013 and posted on the County website. Bid notices were mailed to eight vendors. A pre-bid meeting was held at the prospective video visitation locations on September 24, 2013 and October 3, 2013. Four bids were received prior to the bid due date and time of July 26, 2011 at 4:00 p.m. as follows:
Legacy Inmate Communications, Cypress, CA
Telmate, LLC, San Francisco, CA
Securus Technology, Inc., Dallas, TX
IC Solutions, San Antonio, TX
An evaluation committee consisting of representatives from Procurement, IT, and the Sheriff’s office evaluated, scored, and ranked the proposals independently. The evaluation committee unanimously ranked Securus Technology, Inc., the incumbent vendor, as the number one ranked firm.
Legacy Inmate Communications, Cypress, CA
Telmate, LLC, San Francisco, CA
Securus Technology, Inc., Dallas, TX
IC Solutions, San Antonio, TX
An evaluation committee consisting of representatives from Procurement, IT, and the Sheriff’s office evaluated, scored, and ranked the proposals independently. The evaluation committee unanimously ranked Securus Technology, Inc., the incumbent vendor, as the number one ranked firm.
Department's Next Steps (if approved):
Execute contract, coordinate installation of equipment & monitor contract performance.
Impact of NOT Approving/Alternatives:
Jails are required by statute to provide phone service to inmates. Use of video visitation will alleviate security issues and allow correctional officers to use their time in more conventional duties.
To BOS Staff: Document Disposition/Follow-Up:
Contracts signed by vendor will be hand carried to the Clerk of the Board.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This is a revenue generating contract.