Consent 6.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 04/12/2011
- Title:
- Contract Amendment - Contract No. 07-31-HFP-02A
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve a contract amendment to Contract No. 07-31-HFP-2A with A.G.E Contracting, Inc. adding the Dragoon County-owned Pit to the list of County-owned Pits to be used for Crushing Aggregate.
Background:
On June 15, 2010 the Board of Supervisors approved the renewal of Contract No. 07-31-HFP-02A with A.G.E. Contracting for Crushing Aggregate at various pits in Cochise County. When this contract was initially bid and awarded the Dragoon pit was not listed. Because of the lack of availability for aggregate base course for projects in Willcox, Sunsites, and Benson, a determination was made to use the Dragoon Pit for this material which would result in a better price for the material and transportation using County vehicles. A.G.E. Contracting is the closest vendor geographically and offered a competitive price for crushing comparable to their bid pricing on Contract No. 07-31-HFP-2A for other pits. Because the Dragoon pit is not specified in the contract, a contract addendum is required to comply with the requirements of the procurement code.
The pricing offered by A.G.E. Contracting is as follows:
Description Quantity Price/Ton Total Amount
Recycled Concrete 900 $6.28 $5,652
Aggregate Base Course 24,100 $4.72 $113,752
Total Amount $119,752
This amount is included in the $280,000 contract amount approved by the Board of Supervisors on June 15, 2010.
The pricing offered by A.G.E. Contracting is as follows:
Description Quantity Price/Ton Total Amount
Recycled Concrete 900 $6.28 $5,652
Aggregate Base Course 24,100 $4.72 $113,752
Total Amount $119,752
This amount is included in the $280,000 contract amount approved by the Board of Supervisors on June 15, 2010.
Department's Next Steps (if approved):
Execute contract amendment.
Impact of NOT Approving/Alternatives:
Road projects in the North End of the County will either not be completed or will be more expensive because of the hauling costs.
To BOS Staff: Document Disposition/Follow-Up:
Contract amendment will be hand carried to the Clerk of the Board when signed copy received from Contractor.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This expenditure was approved by the Board of Supervisors on June 15, 2010 and is included in the annual work plan.