Consent 5.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/24/2014
- Title:
- Approve the Renewal of Contract No. IFB 11-44-HFP-04 for Concrete and Related Items
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
Recommendation:
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Information
Agenda Item Text:
Approve the renewal of Contract No. IFB 11-44-HFP-04 for Concrete and related items for the Community Development Highway and Floodplain Division to various contractors in the not to exceed amount of $100,000 for the period of July 1, 2014 through June 30, 2015.
Background:
This will be the third renewal of Contract No. IFB 11-44-HF9-04 approved by the Board of Supervisors on June 21, 2011. The Contractors that were awarded contracts are as follows:
Cemex Material
Willcox Rock and Sand, Inc.
Maddux and Sons, Inc.
Klump Materials
Cemex, Willcox Sand & Rock and Klump Materials have agreed to hold their pricing firm for the contract renewal period. Maddux and Sons has requested a .25 per load delivery charge increase. Individual orders are awarded to a Contractor based on the following criteria:
1. Geographical project location
2. Product availability
3. Delivery charge
Cemex Material
Willcox Rock and Sand, Inc.
Maddux and Sons, Inc.
Klump Materials
Cemex, Willcox Sand & Rock and Klump Materials have agreed to hold their pricing firm for the contract renewal period. Maddux and Sons has requested a .25 per load delivery charge increase. Individual orders are awarded to a Contractor based on the following criteria:
1. Geographical project location
2. Product availability
3. Delivery charge
Department's Next Steps (if approved):
Execute contracts, process purchase orders and monitor contract performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a requirement for concrete resulting in higher prices and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted for this expenditure in the FY 2014-15 annual work plan in fund line 261-4110-9-413.900. The estimated expenditure does not include and additional IGA work.