Consent 4.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 10/28/2014
- Title:
- Contract Award for Aggregate Crushing at County Located Pits
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Senior Buyer
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) 15-07-HFP-04 for Aggregate Crushing at County Located Pits for the Community Development Highway and Floodplain Division to various Contractors in the not to exceed amount of $200,000 for the period November 1, 2014 through October 31, 2015.
Background:
IFB 15-07-HFP-04 was released on September 4, 2014 and advertised in the Arizona Range News on September 17 and 24, 2014. Three bids were received prior to the bid closing date of September 25, 2014 at 4:00 p.m. A bid tabulation is attached, the Contractors that are being recommended for award are as follows:
Maddux and Sons, Inc.
Fisher Sand and Gravel Company
AGE Contracting, Inc.
Individual orders are awarded to a Contractor based on the following criteria:
1. Base price of material.
2. Contractor availability and mobilization time.
3. Availability of material in relationship to the project location.
Maddux and Sons, Inc.
Fisher Sand and Gravel Company
AGE Contracting, Inc.
Individual orders are awarded to a Contractor based on the following criteria:
1. Base price of material.
2. Contractor availability and mobilization time.
3. Availability of material in relationship to the project location.
Department's Next Steps (if approved):
Execute contract award letters, process purchase orders as required. Monitor Contractor performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there is a need for aggregate crushing which would result in possibly higher prices, project completion delay and an additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for this expenditure in the FY 2014-15 budget in fund lines 251-4010-9-413.700 and 261-4110-9-413.900.