Consent 8.
Regular Board of Supervisors Meeting
Information Technologies
- Meeting Date:
- 05/10/2011
- Title:
- Approve Decision Package to upgrade to Microsoft Exchange 2010 for countywide e-mail
- Submitted By:
- Katie Howard, Board of Supervisors
- Department:
- Board of Supervisors
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
n/a
TITLE
of PRESENTER:
of PRESENTER:
n/a
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve Decision Package to upgrade to Microsoft Exchange 2010 for countywide e-mail, including the necessary hardware, software and consulting and integration services, at a total cost of $135,067 to be paid from funds allocated to the County IT infrastructure.
Background:
An upgrade to Exchange 2010 will not only provide system stability and scalability, it will provide for a robust fault tolerant system. This upgrade will improve communication and collaboration utilizing LINK (formerly known as Communicator), reduce storage costs because of better data compression, centrally manage employees’ voicemail and email using Active Directory, on-site and off-site data replication with automatic failover, as well as providing enhanced security features.
Department's Next Steps (if approved):
Order hardware and operating system (cost approximately $45,000); install same and move forward with integration services (remainder of costs).
Impact of NOT Approving/Alternatives:
Our current Exchange environment is very volatile in its current state. The hardware is outdated and not capable of efficiently servicing our current messaging needs. The current software version is Exchange 2003 and is in urgent need of being upgraded as support for this product is going away. Additionally, the system is running critically low on available disk space.
Email system failure through failed hardware or unsupported software. As mentioned above, our current system is running in a less than optimal state and we are very concerned about its stability. Hardware equipment failures, rapid depletion of storage space, county demand, enhance/improve technology to bring more efficiency to the County through enhanced communication and collaboration. Once staff is trained on the available tools provided by Exchange 2010, we believe that the County will experience a cost savings through reduced travel to meetings and efficiencies gained through better, faster, more collaborative communications.
Email system failure through failed hardware or unsupported software. As mentioned above, our current system is running in a less than optimal state and we are very concerned about its stability. Hardware equipment failures, rapid depletion of storage space, county demand, enhance/improve technology to bring more efficiency to the County through enhanced communication and collaboration. Once staff is trained on the available tools provided by Exchange 2010, we believe that the County will experience a cost savings through reduced travel to meetings and efficiencies gained through better, faster, more collaborative communications.
To BOS Staff: Document Disposition/Follow-Up:
n/a
Fiscal Impact
- Fiscal Year:
- 2010-11
- One-time Fixed Costs? ($$$):
- 135,067
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
These costs will be borne by the County's Information Technologies infrastructure fund (already budgeted); new funds are not required.