Consent 5.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 07/14/2015
- Title:
- Approve Contract Renewal for Concrete and Related Items
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the renewal of Contract No. IFB 11-44-HFP-04 for Concrete and Related Items with Klump Materials, Cemex, Willcox Rock & Sand and Maddux & Sons for the Community Development Highway and Floodplain Division in the not to exceed amount of $100,000 for the period of July 1, 2015 through June 30, 2016.
Background:
This will be the fourth and final renewal term for Contract No. IFB 11-44-HFP-04 approved by the Board of Supervisors on June 21, 2011. The renewal term will be from July 1, 2015 through June 30, 2016. Willcox Rock & Sand and Klump Materials have agreed to hold their pricing firm for the renewal period. Cemex and Maddux & Sons have requested a price increase, see attachment A. The Highway and Floodplain Division has reviewed these requests and consider them to be fair and reasonable. The renewal agreement letters are attached as attachment B.
Department's Next Steps (if approved):
Process purchase orders and monitor contractor performance.
Impact of NOT Approving/Alternatives:
The Procurement Department will be required to obtain quotes every time there is a requirement for concrete and related items resulting in higher prices and additional workload for both the Procurement Department and the Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
No action required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highways and Floodplain Division has budgeted for this expenditure in the FY 15/16 annual work plan in fund line 261-4110-9-413.900. The estimated expenditure does not include any additional IGA work.