Consent 6.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 07/28/2015
- Title:
- Contract Award for High and Low Volume Chips
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) 15-37-HFP-04 for High and Low Volume Chips for the Community Development Highway and Floodplain Division to various Contractors in the not to exceed estimated aggregate amount of $300,000 for the period of August 1, 2015 through July 31, 2016.
Background:
IFB 15-37-HFP-04 was released on May 26, 2015. The bid was advertised in the Arizona Range News on June 3 and 10, 2015 and posted on the Public Purchase website. E-mail notices were sent to twenty vendors. Four bids were received prior to the bid closing date and time of July 6, 2015 at 4:00 p.m. A bid tabulation is attached, the Contractors that are being recommended for award are as follows:
Maddux and Sons, Inc.
Tombstone Gold and Silver, Inc.
Fisher Sand and Gravel
AGE Contracting, Inc.
Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest price based on material and the negotiated delivery price at the time of order.
2. Availability of material in relationship to the project location.
3. Whether material is to be delivered or picked up by the County.
Maddux and Sons, Inc.
Tombstone Gold and Silver, Inc.
Fisher Sand and Gravel
AGE Contracting, Inc.
Individual orders are awarded to a Contractor based on the following criteria:
1. Lowest price based on material and the negotiated delivery price at the time of order.
2. Availability of material in relationship to the project location.
3. Whether material is to be delivered or picked up by the County.
Department's Next Steps (if approved):
Execute Contracts, process purchase orders as required and monitor Contractor performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there is a need for chips, which would result in possibly higher prices, and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Obtain Board signature after approval.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted for this expenditure in the FY 15/16 budget fund line 251-4010-9-413.700. This amount does not include any additional IGA work that will be order on a separate purchase order.