Action 13.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/21/2011
- Title:
- Award of Bid - Hot & Cold Mix Road Materials
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
Dave Seward
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 11-48-HFP-04 for Hot and Cold Mix Road Materials to Granite Construction in the estimated amount of $325,000 for the period of July 1, 2011 through June 30, 2012 for the Highway and Floodplain Division.
Background:
The purpose of this bid is to provide hot and cold mix road material for various road maintenance projects to be performed by the Highway and Floodplain Division.
IFB No. 11-48-HFP-04 was prepared and released on May 3, 2011. The bid was advertised in the San Pedro Valley News from May 11-18, 2011. Bid notices were mailed to 15 bidders registered in the Procurement database and the bid was posted on the County Procurement website. Two bids were received by the IFB closing date and time of May 26, 2011, 4:00 p.m. A bid tabulation is attached.
IFB No. 11-48-HFP-04 was prepared and released on May 3, 2011. The bid was advertised in the San Pedro Valley News from May 11-18, 2011. Bid notices were mailed to 15 bidders registered in the Procurement database and the bid was posted on the County Procurement website. Two bids were received by the IFB closing date and time of May 26, 2011, 4:00 p.m. A bid tabulation is attached.
Department's Next Steps (if approved):
Execute contract. Process purchase orders as required. Monitor performance of contracts
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for hot and cold mix road material which would result in possibly higher prices and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Contract signed by vendor will be hand carried to Clerk of the Board
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
These expenditures are funded in the FY 2011-12 budget fund lines #251-4010/4040-9-413.700 and approved in the FY 2011-12 annual work plan. All IGA work is included in the scope of this contract. The estimated aggregated amount of $325,000 requested does not reflect the expenditures related to IGA work.