Consent 8.
Regular Board of Supervisors Meeting
Finance
- Meeting Date:
- 11/17/2015
- Title:
- Revisions to County Procurement Policy
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve revisions to the County Procurement Policy to restrict the use of County Procurement Cards for purchasing services/professional services.
Background:
When a procurement card is used for the payment of services/professional services Finance has no way of tracking the required IRS 1099 reporting information. These revisions will restrict the use of a procurement card to pay for services. The revisions pertain to Section 6, paragraph 6.2.3; Section 8, paragraph 8.2.1 and Section 22 Glossary of Terms. The change to paragraph 6.2.3 is to correct a typographical error in the 10/22/2013 revision (see attachment for revisions).
Department's Next Steps (if approved):
Revise Procurement Policy Manual, post and distribute new procurement policy manual pages.
Impact of NOT Approving/Alternatives:
Finance will not be able to track the necessary IRS 1099 information on services when a County Procurement Card is used.
To BOS Staff: Document Disposition/Follow-Up:
No action required
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
No fiscal impact