Consent 5.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 01/05/2016
- Title:
- Approve the Award of Request for Qualifications to establish an On Call List for Hydrology & Hydraulic Analysis Services.
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Request for Qualifications (RFQ) 16-04-HFP-04 for On Call Hydrology & Hydraulic Analysis Services for the Community Development Highway and Floodplain Division for a three year period from January 5, 2016 through December 31, 2018 with possible renewal periods of two one-year periods.
Background:
RFQ 16-04-HFP-04 was released on August 18, 2015 for the purpose of creating an on call list of consultants for hydrology and hydraulic analysis services. The solicitation was advertised in the Arizona Range News on 8/26/2015 and 9/2/2015 and posted on the Public Purchase website. E-mail notifications were sent out to 303 prospective consultants. Ten responses were received prior to the solicitation closing date of September 24, 2015 at 4:00 p.m. An evaluation panel consisting of representatives from the Highway and Floodplain Division evaluated and scored the submittals. The two firms that are being recommended for the qualified list are JE Fuller Hydrology and Geomorphology, Inc. and West Consultants, Inc. Attached is a list and scores of all ten responders.
Department's Next Steps (if approved):
Obtain proposals and execute professional service agreements as projects arise. Evaluate Consultants performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to issue a RFQ solicitation every time there was a project requirement for hydrology and hydraulic analysis services creating a significant increase in administrative time and project delays.
To BOS Staff: Document Disposition/Follow-Up:
No action required
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
There is no direct fiscal impact on this recommendation. Agreements will be issued on a per project basis with expenditures being encumbered at the time of agreement execution. The Highway and Floodplain Division has budgeted accordingly for these expenditures.