Consent 6.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 03/22/2016
- Title:
- Contract Approval IFB 16-02-HFP-04 for Emulsified Asphlt
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids No. IFB 16-02-HFP-04 for emulsified asphalt for the Community Development Department, Highway and Floodplain Division to Western Emulsions, Inc. in the not to exceed amount of $2,000,000 for the period of April 1, 2016 through March 31, 2017 with the option to extend the contract up to four additional years in one year increments.
Background:
Invitation for Bid no.IFB 16-02-HFP-04 was released on February 3, 2016. The bid was advertised in the Arizona Range News on February 10 and 17, 2016 and posted on the Public Purchase e-procurement website. Bid notices were e-mailed to 13 vendors. Two bids were received prior to the bid closing date and time of February 25, 2016 at 4:00 p.m., a copy of the bid tabulation is attached.
Department's Next Steps (if approved):
Execute Contract. Process purchase orders as required. Monitor Contractors performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there is a need for emulsified asphalt, which would result in possibly higher prices, and additional workload for both the Procurement and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Contract copies will be hand carried to the BOS staff after the County Attorney's signature is obtained.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Highway and Floodplain Division has budgeted sufficiently for this expenditure in their annual work plan in fund lines 251-4010-9 413.700 and 251-4040-9 413.700. The estimated amount does not include any additional IGA work. Material for these projects will be purchased at contract prices on separate purchase orders.