View Agenda Item

Back to View Meetings Back to Agenda

Previous Item Next Item

Action 18.

Regular Board of Supervisors Meeting

Community Development

Meeting Date:: 03/22/2016
Title:: Intergovernmental Agreement with the City of Tombstone regarding maintenance of Charleston Road and Monument Road
Submitted By:: Terry Couchenour, Community Development
Department:: Community Development
Division:: Highway

Presentation:

PowerPoint

Recommendation:

Approve

Document Signatures:

BOS Signature Required

# of ORIGINALS
Submitted for Signature:

NAME
of PRESENTER:

Karen Riggs

TITLE
of PRESENTER:

Director

Docket Number (If applicable):

N/A

Mandated Function?:

Not Mandated

Source of Mandate
or Basis for Support?:

11-952

Information

Agenda Item Text:

Approve an Intergovernmental Agreement with the City of Tombstone regarding maintenance of Charleston Road and Monument Road effective March 22, 2016 through March 22, 2021.

Background:

Charleston Road is an important corridor between Tombstone and Sierra Vista with a 2013 ADT of 2,048. This rural major collector was last chip sealed by the County in 2004 and, as part of the approved work plan, the department will be applying a maintenance chip seal this spring. The City of Tombstone is exploring options to have the County add 1.09 miles, from the City limits to Louis Street, to the scheduled repaving. The majority of this portion was previously chip sealed by the County prior to changes in incorporated limits. The City is pursuing County maintenance because the City does not have the equipment and the County will already be mobilized and performing pavement work within the area. As a form of compensation for the pavement work, the City is requesting to maintain the County’s 0.93 mile portion of Monument Road, a native surface road that leads to Edward Schieffelin’s monument. It is expected that the new chip seal for Charleston Road will not require maintenance for the next 5 years and an Intergovernmental Agreement for 5 years maintenance of Monument Road by Tombstone and of Charleston Road by County was prepared.

The cost of the 5 year road maintenance trade proposal is comparable. The added length to Charleston Road is expected to increase the project by $12,000. 5 years of routine blading for Monument Road is estimated at $7,800 not accounting for potential non-routine stormwater repair. There are other benefits as well. Monument Road is not adjacent to another native surface County maintained road and relief of this maintenance reduces wear on equipment and negates mobilization costs. Charleston Road is a major collector and repaving benefits County, City and any other resident that traverses this road. As such the department recommends acceptance of the IGA.

Department's Next Steps (if approved):

Upon approval/signature, staff will combine with Tombstone approved/signed copy and distribute/file copies. Charleston Road will be paved by the County and Monument Road will be maintained by the City for five years.

Impact of NOT Approving/Alternatives:

If the IGA is not approved, Charleston Road will not be paved within the City limits.

To BOS Staff: Document Disposition/Follow-Up:

Please return the original, signed IGA to H&F, attn: Terry Couchenour.

AgendaQuick™