Action 18.
Regular Board of Supervisors Meeting
Procurement
- Meeting Date:
- 07/12/2011
- Title:
- Award of Bid - Guardrail Repair and Replacement
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
David Seward
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 11-51-HFP-04 for Guardrail Repair and Replacement to Brown and White, Inc. in the estimated amount of $250,000 for the period of August 1, 2011 through July 31, 2012 for the Highway and Floodplain Division.
Background:
The purpose of this bid is to provide guardrail repair and replacement service and related items for the Highway and Floodplain Division. IFB No. 11-51-HFP-04 was prepared and released on May 10, 2011. The bid was advertised in the San Pedro Valley News from May 18-25, 2011. Bid notices were mailed to 30 bidders registered in the Procurement database and the bid was posted on the County Procurement website. Four bids were received by the IFB closing date and time of June 9, 2011, 4:00 p.m. The Procurement Department and Highway and Floodplain Division has evaluated all bids received in accordance with the bid specifications and have determined that Brown and White, Inc. is the lowest responsive and responsible bidder meeting all of the bid specifications. A bid tabulation is attached.
Department's Next Steps (if approved):
Execute contract. Process blanket purchase order. Monitor performance of contract.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a need for guardrail repair and replacement, which would result in possibly higher prices, and additional workload for both the Procurement Department and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
Contract signed by vendor will be hand carried to the Clerk of the Board.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
These expenditures are funded in the FY 2011-12 budget, fund line #251-4010-9-421.900, and approved in the FY 2011-12 annual work plan.