Action 21.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/14/2016
- Title:
- Approval of IGA with City of Douglas for Bay Acres Sewer Project
- Submitted By:
- Karen Riggs, Community Development
- Department:
- Community Development
- Division:
- Highway
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Joaquin Solis
TITLE
of PRESENTER:
of PRESENTER:
Assistant Director H&F
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve an Intergovernmental Agreement (IGA) with The City of Douglas for reimbursement to Cochise County for road repairs necessitated by sewer line placement on Washington Avenue and streets in Bay Acres in the amount of $322,853 as stipulated in the agreement.
Background:
City of Douglas is pursuing funding for sewer plant expansion and new sewer service to areas including the Bay Acres subdivision located in Cochise County. County roads within and along the subdivision will be impacted by sewer line construction and will require repair. In order to work within the funders requirements and allowing for the best road repair after the sewer line installation, the IGA has been drawn up so that City of Douglas can reimburse County for repair work. County and City have worked together to determine the amount necessary for County to repair the roads after the trenching, sewer line bedding, placement, cover and compaction done by the sewer project contractor. County agrees that the $322,853 will be adequate for pavement repair of trenches.
The sewer project will benefit the residents in the area by connecting them to the city sewer system. It will also make the retirement of septic tanks possible in the Bay Acres ares which will be an environmental benefit to all in the area.
The sewer project will benefit the residents in the area by connecting them to the city sewer system. It will also make the retirement of septic tanks possible in the Bay Acres ares which will be an environmental benefit to all in the area.
Department's Next Steps (if approved):
County will be in position to repair the streets after the sewer project and will be reimbursed for the repair costs by City of Douglas.
Impact of NOT Approving/Alternatives:
County will not be able to take advantage of outside funding to cover repair of streets impacted by the sewer line project.
To BOS Staff: Document Disposition/Follow-Up:
After Board signature, return one original to City of Douglas and a copy to Highway and Floodplain (Rorri Perez).
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- 101,145
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- 101,145
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
- 251-4010-413.700
Fiscal Impact & Funding Sources (if known):
The total impact of $783,333 includes trench repair and proper backfill which will be by contractor at no cost to County. The $322,853 is the cost to County to repair pavement over trenches. The $101,145 is what County will add to the $322,853 and recycle and reconstruct all the streets impacted by the new sewer lines. A substantial part of the one time $101,145 cost can be considered deferred maintenance of these streets. County has been deferring maintenance chip seal until the sewer line is completed. This will save relatively new chip seal from being torn up by the sewer line contractor and getting a piecemeal fix. Any ongoing costs would be regular maintenance by County.