Action 22.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 06/14/2016
- Title:
- Approval of IGA Amendment Two with AZ Dept Transportation for Davis Road projects
- Submitted By:
- Karen Riggs, Community Development
- Department:
- Community Development
- Division:
- Highway
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Karen Lamberton
TITLE
of PRESENTER:
of PRESENTER:
County Transportation Planner
Docket Number (If applicable):
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Information
Agenda Item Text:
Approve Amendment Two to Intergovernmental Agreement (IGA) 11-0371 between the State of Arizona and Cochise County for transfer of Federal Funds from Milepost 5 and 13 to Milepost 9.9 on Davis Road.
Background:
This proposed project is located in Cochise County, on Davis Road between SR 80 and SR 191. Two funding sources, State Transportation Program and Sec 115, High Priority Projects (Congressional Earmark), have been obtained for right-of-way activities and construction of realignment and drainage improvements at three key locations along the Davis Rd. corridor. These funds were identified in separate IGA/JPA’s that were fully executed on September 26, 2012 and March 6, 2012.
The Milepost 9.9 project is now ready to be advertised for construction. This Amendment to the 2012 IGA/JPA describes the final construction cost estimates, re-calculates the required match funds, and allows ADOT to transfer match funds, previously paid for the Milepost 5 and 13 project, to the Milepost 9 project. Delays related to the release of an overlapping NRCS conservation easement have held the Milepost 5 & 13 project back from completing right-of-way acquisition and being able to go to the construction phase at this time. County staff requested that ADOT transfer these match funds over to Milepost 9, instead of continuing to hold those construction match funds for Milepost 5 and 13, given the uncertain timeline for completing right-of-way acquisition.
The SEAGO Executive Board has taken action to ensure that the SEAGO TIP identified sufficient funds for the Milepost 9 construction project, with the same division of federal funds and County match as shown in this IGA/JPA Amendment. This construction project will fully use the County’s awarded Sec 115 (Congressional Earmark) funds. Federal funds were awarded from Sec 115 (congressional earmarked funds) and State Transportation Program (STP) funds for construction of this project in the amount of $3.824 million. The County’s match amount is $232,160 for a total project cost of $4,055,449.
Amendment Two directs ADOT to transfer already paid County match funds from MP 5.1 & 13.1 to MP 9.9. This will allow this project to go to bid this summer with construction potentially beginning by the end of this calendar year. MP 9.9 is the largest of the drainage/realignment improvements planned.
The Milepost 9.9 project is now ready to be advertised for construction. This Amendment to the 2012 IGA/JPA describes the final construction cost estimates, re-calculates the required match funds, and allows ADOT to transfer match funds, previously paid for the Milepost 5 and 13 project, to the Milepost 9 project. Delays related to the release of an overlapping NRCS conservation easement have held the Milepost 5 & 13 project back from completing right-of-way acquisition and being able to go to the construction phase at this time. County staff requested that ADOT transfer these match funds over to Milepost 9, instead of continuing to hold those construction match funds for Milepost 5 and 13, given the uncertain timeline for completing right-of-way acquisition.
The SEAGO Executive Board has taken action to ensure that the SEAGO TIP identified sufficient funds for the Milepost 9 construction project, with the same division of federal funds and County match as shown in this IGA/JPA Amendment. This construction project will fully use the County’s awarded Sec 115 (Congressional Earmark) funds. Federal funds were awarded from Sec 115 (congressional earmarked funds) and State Transportation Program (STP) funds for construction of this project in the amount of $3.824 million. The County’s match amount is $232,160 for a total project cost of $4,055,449.
Amendment Two directs ADOT to transfer already paid County match funds from MP 5.1 & 13.1 to MP 9.9. This will allow this project to go to bid this summer with construction potentially beginning by the end of this calendar year. MP 9.9 is the largest of the drainage/realignment improvements planned.
Department's Next Steps (if approved):
Once this amendment to the existing IGA/JPA has been approved, ADOT will advertise this project for construction. There will be a 45 day response time and the lowest responsive bid will be taken to the Arizona State Transportation Board for approval. A contract will then be issued and construction would potentially begin late 2016 or early 2017.
Impact of NOT Approving/Alternatives:
Awarded federal funds would not be available for construction activities, transfer of previously paid match funds would not occur and the project would not be advertised or constructed.
To BOS Staff: Document Disposition/Follow-Up:
Return both signed originals to Karen Lamberton immediately. She will transmit to ADOT for execution. Upon approval of minutes from this meeting, please transmit minutes to Karen Lamberton. After ADOT execution, highway staff will record the amendment and transmit the fully executed, recorded document to Board for their records.